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Office Coordinator
Job Location:
Job Location:
Columbus, NE - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
5 September 2026 (6 hours ago)
Posted:
Application Deadline:
3 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
ABOUT THE ROLE
Capital Property Solutions is looking for an organized detail-oriented Office Coordinator to join our Resident Services this role youll manage all incoming and outgoing mail operations on behalf of the homeowners associations (HOAs) we serve while also keeping our office running smoothly from mailroom and kitchen upkeep to supply ordering and front-office support.WHAT YOULL DO
- Print and prepare outgoing letters and mail for homeowners associations
- Process outgoing mail for timely delivery including sorting stuffing sealing and applying postage as needed
- Ensure accuracy of addresses and documents prior to mailing
- Retrieve mail from the offsite P.O. Box (Worthington) sort and scan incoming physical mail
- Process and route scanned/physical mail to the appropriate association department or staff member
- Maintain accurate records of incoming mail as required
- Support special mail projects requested by homeowners associations (e.g. bulk mailings notices assessments ballots)
- Meet project deadlines and follow specific instructions provided by each association
- Keep the mailroom clean organized and stocked with necessary supplies
- Maintain equipment (printers scanners postage machines etc.) and report issues as needed
- Order and maintain inventory of mailroom general office and kitchen supplies
- Monitor stock levels and place orders in a timely manner to avoid shortages
- Code and route mailroom office and kitchen supply invoices to Accounting for payment
- Maintain general cleanliness and organization of the kitchen/breakroom area keeping drinks and snacks stocked and presentable
- Answer the office door and greet visitors in a professional courteous manner directing them to the appropriate staff member
- Answer and route incoming phone calls to the appropriate staff member or department
- Respond to Resident Services requests received via email including key/FOB requests amenity reservations and linking requests to homeowner accounts
- Enter and maintain resident and vendor information in the property management software (e.g. Yardi AppFolio or similar)
- Provide general administrative support and assist other departments during periods of high volume
WHAT WERE LOOKING FOR
- High school diploma or equivalent required
- Prior mailroom clerical or administrative experience preferred
- Strong attention to detail and accuracy
- Ability to operate office equipment (printers scanners postage machines copiers)
- Basic computer proficiency (email data entry document scanning software)
- Familiarity with property management software (e.g. Yardi AppFolio or similar) preferred
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to multi-task and prioritize across competing requests
- Ability to lift and carry mail bins/boxes (up to 25 lbs)
- Professional friendly demeanor for visitor and front-desk interactions
- Ability to handle confidential information with discretion
COMPENSATION AND BENEFITS
- Competitive base salary
- 100% paid medical insurance
- Dental/Life insurance benefits available
- 401(k)
- HSA
- 11 Paid Holidays
- Vacation sick and wellness time
- Computer provided
- Career advancement opportunities
WHY JOIN CAPITAL PROPERTY SOLUTIONS
Our core values center on Professional Personal and Social growth and improvement and we actively support our team members in reaching those goals in both their careers and their personal lives. We look for people who bring communication positivity ownership a results-driven mindset and resourcefulness to their work and in turn were committed to helping our team members grow within the company and achieve their long-term career goals.Capital Property Solutions is an equal opportunity employer committed to building a team that reflects the diverse communities we serve. We welcome applicants from all backgrounds and provide reasonable accommodation for qualified individuals with disabilities.
Required Experience:
Senior IC
About Company
Looking for a HOA Management in Columbus, OH? We are local experts with the HOA Management experience and systems you need. Contact Capital Property Solutions today at (614) 481-4411 for your Columbus HOA Management needs.
