Office Coordinator

Position Summary

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration facilities coordination visitor services and vendor relationships while ensuring a professional efficient and welcoming workplace environment.

The ideal candidate is detail-oriented resourceful and able to manage multiple priorities independently while partnering with employees corporate departments and external service providers.

Key Responsibilities

• Coordinate the daily administrative operations of the Cincinnati office.
• Serve as the primary liaison with building management property management and office service vendors.
• Manage incoming mail and distribute or route correspondence to appropriate internal teams.
• Coordinate office access visitor registration and badge management to ensure a positive visitor experience.
• Schedule and manage office resources including parking accommodations and shared facilities.
• Maintain office supplies breakroom inventory and coordinate replenishment with approved vendors.
• Assist with facilities-related requests maintenance issues repairs and office improvement projects.
• Coordinate document shredding records management and other office support services.
• Support office safety initiatives emergency preparedness activities and building communications.
• Assist with invoice processing lease administration and other administrative or financial support activities as assigned.
• Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations.
• Maintain accurate administrative records and documentation.
• Support special projects company initiatives meetings and events as needed.
• Perform other duties and responsibilities as assigned to support business operations.

Qualifications

• 2 years of experience in office administration office coordination facilities support or a related administrative role.
• Excellent organizational skills with the ability to prioritize multiple responsibilities.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite including Outlook Word Excel and Teams.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong customer service mindset with a professional and positive approach.
• High attention to detail and strong problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.

What Youll Bring

• A proactive service-oriented attitude.
• Strong organizational and time management skills.
• Flexibility to adapt in a fast-paced evolving environment.
• The ability to anticipate needs and take initiative.
• A commitment to creating an organized efficient and welcoming workplace.

Work Location

This position is based on-site in our Cincinnati Ohio office.

Hourly pay range $18 - $25

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