Office Associate
Job Location:
Marion, IA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:59041
Opening Date:09/30/2026
Closing Date:10/14/2026
Agency:Department of Human Services
Class Title:OFFICE ASSOCIATE - 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary:Anticipated Salary: $4.144-$5429/month ($49728-$65148/year)
Job Type:Salaried
Category:Full Time
Number of Vacancies:2
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
Work Hours: Monday-Friday 8:30am-5pm 1-hour unpaid lunch
Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly monthly or other schedule) dependent on operational need
Headquarter Location: 1107 W Deyoung St Marion Illinois 62959
Family & Community Services
Region 5
Clerical
Williamson FCRC Office/Williamson County
Work County: Williamson
Agency Contact:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
The Division of Family and Community Services is seeking to hire a position to perform a variety of complex specialized clerical and secretarial functions. Under direction performs a variety of complex specialized clerical duties for supervisory staff keyboards documents processes records and performs general office support functions involving related steps processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules processes or procedures.
- Keyboards a wide variety of complex memos reports and correspondence involving medical technical and legal terminology.
- Prepares and maintains complex highly specialized records and reports.
- Receives telephone calls and emails determines the nature of the calls and emails directs inquiries to appropriate staff
- Maintains and organizes client appeal files records and reports documents pertinent to hearing.
- Provides clerical office support.
- Receives and distributes mail manual releases and memos.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to completion of high school.
- Requires two (2) years of office experience.
- Requires the ability to keyboard accurately at a rate of 45 wpm.
The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy safe and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion Accessibility Responsibility and Equity.
As a State of Illinois employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick days annually (Sick days carry over from year to year)
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- Benefit time modified for part-time 12-hour & non-standard work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
If you have questions about how to apply please see the following resources:
State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to thecareer portalfor State employees and viewing the instructions onCompleting the Electronic Application.
Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from click Application Resources in the footer of every page of the website.
Use the Apply button at the top right or bottom right of the posting to begin the application process. If you are not already signed in you will be prompted to do so.
State employees should sign in via the Employee Login link in the top right of thehomepage in the blue ribbon to sign in to their career portal.
Non-State employees should click the Sign Up link in the top right of thehomepage in the blue ribbon to sign in to an existing external account or to create a new external account.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
