Office Assistant
Job Location:
Job Location:
Middletown, DE - USA
Yearly Salary:
$ 50815 - 66670
Yearly Salary:
Posted on:
3 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction
Are you hard working and seeking an opportunity to make an impact
Join CT State and be a part of our dedicated team!
We are currently recruiting for a Office Assistant to work at our Middlesex Campus located in Middletown CT.
POSITION HIGHLIGHTS:
- Work Hours: Full-Time 40 hours per week
- Work Schedule: Monday - Friday
- Work Shift: First Shift 8:30am -4:30pm
- Office: Campus Dean of Students and Faculty
- Location: 100 Training Hill Road Middletown CT 06457
WHAT WE CAN OFFER YOU:
- Visit our new State Employee Benefits Overview page
- Professional growth and development opportunities
- A healthy work/life balance to all employees!
ABOUT US:
In the State of Connecticut CT State Community College is a constituent of the Board of Regents for Higher Education (BOR) Connecticut State Colleges and Universities. Our goal as a public higher education institution is to provide a high quality affordable and accessible post-secondary education that enables students to achieve their life and career goals. CT States mission and vision reflect the overarching objectives of providing excellent higher education and lifelong learning to all students maintaining affordability and accessibility and contributing to the economic growth of the state.
Selection Plan
To Apply:
- In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening.You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening unless otherwise specified.
- In order to receive educational credits toward qualification for this job posting the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.
- Ensure that your application is complete and detailed before submitting order to comply with Public Act 21-69 the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidates obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to .
- For current state employees salary calculations are not necessarily comparable from three branches of state government (i.e. Executive Legislative Judicial) to the other.
- Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check your Personal Status Board regularly. For added convenience you can also enable text (SMS) notifications. To do this log in to your Personal Status Board and select Update My Contact Information.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the postings closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaires expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a users spam.
- Read through this helpful link to prepare for your interview.
- Although applicants will receive correspondence via email as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter resume performance reviews attendance records supervisory references licensure etc. at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.
- Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at With Us:
Due to the large volume of applications received we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment please contact Luisa Duluc at .
Follow the State of Connecticut on LinkedIn.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
EXAMPLES OF DUTIES
Performs the full range of general clerical duties as described in the following areas:
- TYPING:
- Types a variety of materials in relation to other duties or as assigned;
- Enters and retrieves data on computers tablets and other electronic equipment.
- FILING:
- Sets up and maintains office procedures filing and indexing systems and forms for own use.
- CORRESPONDENCE:
- Composes routine correspondence.
- REPORT WRITING:
- Compiles and generates recurrent technical statistical or financial reports requiring judgment in the selection and presentation of data (format).
- INTERPERSONAL:
- Provides general information and referral services in response to citizen complaints or questions regarding an agencys services or authority;
- Responds to inquiries from other work units or departments/agencies;
- Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
- May lead lower level employees in carrying out assigned clerical functions.
- PROCESSING:
- Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
- Processes a variety of documents in determining routine case status;
- Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy completeness and conformance to established guidelines and agency policy and procedures verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
- Processes purchase requisitions/purchase orders for subsequent action;
- Prepares payment lists and billing invoices;
- Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
- Maintains files journals or account ledgers by posting credits expenditures interest etc.;
- Figures payments costs discounts and adjustments using prescribed methods and formulas;
- Receives monies in various forms such as cash checks and money orders and prepares for deposit;
- Maintains inventory and orders supplies;
- Uses a variety of electronic equipment to perform job functions.
- Performs related duties as required.
KNOWLEDGE SKILL AND ABILITY
- Knowledge of office systems and procedures including proper telephone usage and filing;
- Skills
- interpersonal skills;
- oral and written communication skills;
- performing arithmetical computations;
- Ability to
- perform a full range of clerical tasks;
- operate office equipment which includes computers tablets and other electronic equipment;
- operate office suite software;
- schedule and prioritize workflow;
- read and interpret complex instructions.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Two (2) years ofgeneral clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
- Experience working in an academic setting
- Experience working with educational technologies (e.g. banner)
- Experience working in a multi-faceted high-volume environment
- Experience working with a diverse population
- Demonstrated strength in communicating clearly and professionally
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such a job class is not meant to be all-inclusive of every task and/or responsibility.
Required Experience:
Junior IC
About Company
CT Board of Regents (BOR) & Charter Oak State College Careers Thank you for visiting our BOR-Charter Oak Career Page! We value our employees and are often looking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our co ... View more
