Office Assistant (Independent Contractor)

We are seeking a professional organized and service-oriented Office Assistant to provide administrative and front-office support in a fast-paced ministry environment.

The Office Assistant serves as a key point of contact for staff members visitors phone calls and general inquiries while helping maintain a welcoming organized and professional office environment.

The ideal candidate is dependable detail-oriented able to manage multiple priorities comfortable taking initiative and committed to providing excellent service while supporting the mission and ministry of the organization.

• Provide front desk coverage and welcome visitors.
• Manage incoming and outgoing office phone calls.
• Monitor designated general email inboxes.
• Sort and distribute incoming mail.
• Perform data entry filing copying document preparation and other administrative tasks.
• Monitor and maintain office and copier supplies.
• Provide administrative support to staff and leadership.
• Maintain the church calendar and coordinate conference and meeting room scheduling.
• Maintain a clean organized peaceful and welcoming office environment.
• Coordinate volunteer backup coverage for the front desk as needed.
• Assist with meeting preparation refreshments and other office hospitality needs.
• Receive and appropriately route benevolence and bereavement inquiries according to established procedures.
• Support established procedures for managing visitors and guest access.
• Assist with projects events and programs as assigned.
• Maintain strict confidentiality regarding leadership members finances and other sensitive information.
• Perform other administrative duties as assigned.

• High school diploma or equivalent.
• Minimum of 3 years of administrative and/or customer service experience.
• Advanced proficiency with Google Workspace.
• Experience with Planning Center or another church management system preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong judgment and decision-making ability.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and follow-through.
• Ability to work independently with minimal direction.
• Professional demeanor and strong customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work collaboratively with leadership staff volunteers members and visitors.

Organized efficient dependable service-minded and comfortable working in a ministry environment. You are someone who takes initiative follows through on assignments pays attention to details and enjoys helping an office run smoothly.

You should also be comfortable supporting the mission vision values and culture of a faith-based organization.

This position is approximately 1520 hours per week primarily Tuesday through Thursday based on departmental scheduling needs.

Some Sundays and special events may be required.

The position also participates in the Tuesday All-Staff Meeting from 10:00 AM11:00 AM and other scheduled office meetings.