Office Administrator

We have an opening for an Office Administrator to support the Infrastructure Maintenance and Utilities Department (IMUD). You will be responsible for supervising administrative team members and the coordination of business and administrative activities. You will work independently to plan execute and/or provide oversight to a variety of business workforce and organizational requirements and activities. You will effectively manage conflicting priorities maintain a high degree of flexibility organization and discretion. This position is in the Operations & Business (O&B) Administrative Team matrixed to the Infrastructure & Operations (I&O) Directorate.

This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

This position will be filled at either the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

You will

• Oversee and manage the day-to-day administrative operations within IMUD; assess and identify administrative needs; independently develop and recommend solutions and propose a course of action to resolve complex issues.
• Serve as direct support for the department head and operations manager plan and prepare materials for department meetings lead coordination for department events gather information for and prepare complex reports and presentations for department  management.
• Research analyze establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Supervise non-exempt administrative staff to include workload management provide input in hiring process staff development provide training mentoring and feedback on a regular basis; conduct performance reviews.
• Serve as the department point-of-contact for hiring activity; responsible for facilitating hiring process in partnership with Department Workforce Administrator track and manage hiring activity.
• Manage the department ER/NR funds and Recognition and Awards program working closely with management team and Division Administrator to provide approvals and guidance on policy and procedures; maintain and track accurate budgets and documentation.
• Perform other duties as assigned.

Additional job responsibilities at the A01.3 level 

• Advise and implement department planning workforce activities operational issues and Laboratory policies and procedures; develop effective methods for meeting department deliverables and resolving complex administrative issues.
• Coordinate department performance management and alignment processes for department personnel and matrixed staff ensuring adherence to Laboratory policy and organizational standards.
• Implement and coordinate business and operational process improvements including the practical use of approved AI tools to enhance workflow efficiency data analysis reporting and administrative effectiveness.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Experience participating in and leading business operational and/or organizational activities.
• Experience representing management among diverse internal and external contacts and communicating managers direction.
• Understanding of principles of personnel administration policies and procedures state and federal laws and HR compliance requirements for personnel administration (FLSA ADA EEO etc.).
• Administrative and organizational skills including detail oriented flexibility and experience independently coordinating and prioritizing multiple and complex work activities often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
• Experience interacting with all levels of personnel exercising a high degree of discretion mature judgment and tact in handling issues of a sensitive nature and effective verbal written and interpersonal communication skills necessary to effectively explain present direct negotiate and influence others.
• Creative problem-solving skills and effective analytical skills with the ability to anticipate identify and resolve complex issues effectively.
• Knowledge and experience interpreting and implementing LLNL policies procedures and practices.
• Experience using SmartRecruiter or relevant applicant tracking system with knowledge of and experience interpreting and applying employment policies and procedures.

Additional qualifications at the A01.3

• Associates degree in a business-related field or an equivalent combination of significant related experience and education in a business operational and/or organizational area.
• Broad experience leading business operational and/or organizational activities.
• In-depth knowledge of and experience interpreting and applying employment and compensation policies and procedures.
• Comprehensive knowledge and understanding of principles of personnel administration policies and procedures compliance requirements and state and federal laws (FSLA ADA EEO etc.) including all processes related to postings hiring and job reclassifications.
• Supervisory experience including employee development and fostering a productive team environment; coordinating administrative and operational work activities and multi-faceted internal business processes.

Qualifications We Desire

• Bachelors degree in Business Administration or related field or equivalent combination of experience and education/training.

Pay Range
$94560 - $115728 Annually for the A01.2 level
$113400 - $138888 Annually for the A01.3 level
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time