Office Administrator II Operations & Procurement Coordinator

Position Summary

The Operations & Procurement Coordinator provides administrative procurement logistics and operational support for site Operations leadership. This role is responsible for supporting efficient day-to-day operations through purchasing administration invoice processing vendor and carrier coordination fleet administration reporting and analytics travel coordination meetings and events and general operational support. The position serves as a key resource for Operations leaders by helping ensure smooth business operations accurate reporting and effective coordination of site activities.

Key Responsibilities

• Provide day-to-day administrative support to Operations leadership.
• Coordinate and manage departmental documentation records and administrative processes.
• Assist with special projects data collection report preparation and operational initiatives.
• Support communication and coordination between operations teams and internal stakeholders.

• Provide administrative support for purchasing activities and transaction processing.
• Assist with purchase order follow-up documentation management and purchasing-related reporting.
• Serve as a backup resource for procurement activities and support ERP-related initiatives as needed.
• Purchase supplies and services through approved company processes.
• Coordinate with vendors regarding orders documentation and purchasing requirements.

• Review code and allocate freight and operational invoices to appropriate jobs projects or cost centers.
• Support invoice processing accuracy and documentation requirements.
• Assist with check requests purchasing card reconciliation and expense-related administrative activities.
• Research and resolve payment exceptions and coordinate resolution with vendors and carriers.
• Maintain accurate records and supporting documentation for financial transactions.

• Validate and maintain transportation carrier insurance certificates and related documentation.
• Coordinate with carriers and internal stakeholders to resolve documentation shipment and payment issues.
• Support logistics reporting carrier administration and compliance tracking activities.
• Maintain records and documentation supporting transportation and logistics operations.

• Prepare and maintain fleet-related reports and records.
• Assist with vehicle registrations renewals mileage reporting and DOT compliance documentation.
• Monitor and maintain fleet records to support regulatory and company compliance requirements.
• Coordinate fleet-related administrative activities with internal and external partners.

• Create maintain and distribute Excel-based reports dashboards and operational metrics.
• Support ad hoc reporting and analysis requests from Operations leadership.
• Assist with data validation trend analysis and reporting accuracy.
• Maintain reporting tools and documentation to support operational decision-making.

• Coordinate meetings training sessions leadership visits and travel arrangements for Operations leaders.
• Arrange meeting materials schedules meals and logistics as needed.

• Assist with departmental communications presentations and employee-facing materials.
• Support operational meetings and events through planning scheduling and execution.

• Maintain visitor PPE inventory and related supplies.
• Support emergency drills safety communications and operational readiness activities.
• Assist with assigned safety documentation and compliance-related administrative tasks.
• Provide administrative support for site readiness and continuous improvement initiatives.

Knowledge Skills and Abilities

• Strong proficiency in Microsoft 365 applications including advanced Excel capabilities.
• Strong organizational communication and problem-solving skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• High attention to detail with the ability to maintain accurate records and documentation.
• Experience with ERP purchasing logistics and reporting systems preferred.

Education and Experience

Education:

• High school diploma or equivalent required.
• Associate degree or coursework in Business Administration Supply Chain Logistics Accounting or a related field preferred.

Experience:

• 3 years of administrative procurement logistics operations support accounting support or related experience required.
• Manufacturing supply chain logistics fleet administration or industrial environment experience preferred.

Work Environment

Ability to perform standard office activities including extended computer use.

Ability to occasionally walk through manufacturing and warehouse environments while wearing required PPE.

Ability to occasionally lift and carry up to 25 pounds.

Travel Requirements

Primarily works in an office environment with regular interaction with Operations leadership vendors carriers and manufacturing personnel.

Occasional work within manufacturing areas requiring adherence to applicable safety and PPE requirements.

Occasional travel and schedule flexibility may be required to support meetings projects audits training and other business needs.

This job description outlines the general nature and level of work performed by employees within this classification. It is not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so classified.

Our Benefits

Apogee and our brands are an Equal Opportunity Employer.