Multifamily Assistant Project Manager

Every construction project runs on hundreds of small commitments... a material verified a submittal approved a question answered before it becomes a delay. Most companies leave those to chance and call the resulting scramble just how construction works. We built a system instead.

Through these systems the Assistant PM holds the field and the office together. When done well the Superintendent has what they need before they ask the Project Manager is never blindsided and trade partners get answers instead of excuses. The project simply flows.

At UrbanCore we believe planning and discipline create freedom. Were looking for an Assistant Project Manager who wants to own that layer completely.

UrbanCore is a highly collaborative environment built on respect for the work the plan and the people doing it. Most construction environments accept chaos as part of the job. We dont. We set clear expectations plan work intentionally and drive accountability without blame.

When we plan and execute well our teams:

• Do better work.
• Create flexibility through discipline.
• Protect their time and energy controlling their day and enjoying time off.
• Deliver consistent results.

The Assistant Project Manager is the communication bridge between field and office making sure information decisions communication and documentation move accurately and efficiently.

• Maintain control of project workflows
• Drive alignment and follow-through
• Protect execution
• Relationship building

This isnt a paperwork job. Done well this role prevents more delays than anything else on the project.

• Own tracking logs.
• Document change events so scope cost and schedule impacts are captured and communicated.
• Drive clean closeout: warranties manuals as-builts and certifications complete and archived.

• Own the Procurement Log - lead times fabrication shipping and delivery dates.
• Run weekly follow-up calls with trade partners and coordinate with the Superintendent to keep procurement synced to current schedules.
• Verify readiness rather than accepting in progress and flag long-lead risk early enough to act on it.

• Create and maintain the Submittal Log in Procore identifying requirements early.
• Review submittals for compliance with plans specs and proposal requirements before PM review.
• Drive schedule- and procurement-critical items through approval

• Serve as the liaison between field staff and office teams.
• Support buyout contracts and change management tracking proposals commitments and COs through issuance and keep the change log current.
• Prepare meeting agendas and capture decisions and action items.

• Own Procore management including directories permissions workflows and vendor setup.
• Manage drawings specs and revisions so the team always works from current documents.
• Drive consistent use of observations daily logs forms RFIs and punchlists across the team.

• Are organized
• Follow up until you get a real answer not a polite one.
• Notice details other people overlook.
• Communicate clearly and respectfully.
• Take ownership without waiting to be asked.
• Want to understand why the process exists not just run it.
• Are building toward a Project Manager role and want the reps to get there.
• Respect every person working on the project.

This role is not for someone who waits for direction lets things sit in an inbox or believes I sent an email counts as follow-up.

• 13 years of construction project management engineering or coordination experience.
• Procore experience preferred but not required.
• Construction Management Engineering related degree or equivalent field experience.

If you want to build meaningful projects lead with clarity and grow into the next stage of your career wed like to hear from you.

Required Experience:

IC