MRO Coordinator

Work Schedule:
Shift will primarily be a first shift role with an expectation for flexibility for some weekend and off shift work as needed to meet business needs.

• 1st Shift 6AM to 2:30PM
  

Essential Responsibilities

1. MRO Purchasing & Procurement

Own the site MRO purchasing process from request through final receipt and reconciliation.

Solicit and evaluate supplier quotations considering cost lead time quality service and total value.

Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.

Source replacement parts consumables repair services and other maintenance related goods and services.

Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.

Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.

Partner with Procurement to leverage preferred suppliers negotiated agreements and corporate purchasing strategies.

Maintain accurate supplier pricing lead-time and purchasing information within applicable systems. Identify and execute opportunities for cost reduction supplier consolidation and improved purchasing efficiency.

2. Supplier & Vendor Management

Develop effective working relationships with MRO suppliers and service providers.

Monitor supplier performance related to delivery quality responsiveness pricing and service.

Escalate recurring supplier performance issues and support corrective actions.

Maintain appropriate documentation for supplier quotations and purchasing decisions.

Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.

Support negotiation of pricing freight lead times stocking agreements consignment opportunities and other commercial terms within role authority.

3. Stockroom Management & Inventory Control

Own the day-to-day operation and organization of the MRO storeroom.

Maintain accurate inventory quantities locations descriptions part numbers and equipment associations within the CMMS.

Ensure 100% inventory accuracy through disciplined cycle counting reconciliation and root-cause correction of discrepancies.

Establish and maintain appropriate min/max reorder points safety stock and stocking strategies based on usage lead time equipment criticality and business risk.

Ensure critical spare parts are identified available properly stored and periodically reviewed.

Maintain clear standards for receiving stocking issuing returning and transferring MRO materials.

Maintain storeroom organization through 5S and visual management standards.

Control access and material transactions to minimize unrecorded withdrawals and inventory loss. Identify obsolete excess duplicate and slow-moving inventory and partner with Maintenance and Finance on appropriate disposition.

Lead periodic physical inventory activities as required.

4. Maintenance Planning & Parts Availability

Partner closely with Maintenance Planning & Scheduling to ensure planned work is properly materialized before scheduled execution.

Kit and stage materials for planned maintenance activities.

Verify all required materials are available prior to scheduled work and escalate shortages that could jeopardize schedule compliance.

Identify long-lead or difficult-to-source materials early enough to protect planned maintenance execution.

Coordinate emergency purchasing requirements for breakdowns while maintaining appropriate purchasing controls.

Partner with Maintenance to identify recurring parts consumption and opportunities to improve reliability or inventory strategy.

5. Receiving PO & Invoice Reconciliation

Ensure MRO goods are accurately received against the appropriate PO and work order.

Investigate and resolve discrepancies involving quantities pricing damaged materials incorrect shipments invoices and purchase orders.

Ensure packing slips bills of lading invoices purchase orders and other required records are properly maintained and reconciled.

Ensure compliance with GAAP SOX purchasing authority and internal financial controls.

Partner with Finance/AP to resolve aged receipts unmatched invoices open POs and other purchasing exceptions.

6. Inventory & Cost Management

Manage MRO inventory with consideration for both equipment reliability and working-capital performance.

Track and communicate MRO purchasing and inventory performance against budget.

Identify opportunities to reduce emergency freight spot buys excess inventory and unnecessary spend.

Review inventory usage and purchasing trends to identify cost-saving opportunities.

Support annual budgeting and forecasting for MRO materials where applicable.

Maintain appropriate balance between inventory investment and risk of equipment downtime.

7. CMMS / Master Data Ownership

Maintain accurate MRO material master data within SAP/CMMS.

Ensure new parts are created with appropriate descriptions manufacturer information supplier information stocking levels locations and equipment associations.

Prevent unnecessary creation of duplicate materials.

Maintain accurate BOM relationships and equipment-part associations in partnership with Maintenance.

Periodically review master data quality and correct inaccuracies.

Ensure purchasing receiving inventory and work-order transactions are completed accurately and timely.

8. Leadership & Stockroom Standards

Serve as the primary point of contact and subject-matter expert for MRO purchasing and storeroom processes.

Establish clear expectations and standard work for anyone performing storeroom activities.

Coordinate and prioritize daily storeroom workload based on maintenance and production needs. Drive accountability for proper parts issuance returns inventory transactions and storeroom organization.

Lead continuous-improvement activities related to material flow inventory accuracy purchasing efficiency and parts availability.

Provide training and coaching to Maintenance personnel on applicable storeroom and purchasing processes.

Prerequisites

High school diploma or GED required.

Experience with CMMS system (SAP preferred).

Experience in high-speed manufacturing in a regulated environment (FDA NRC etc.).

Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare protection and savingfor the future we offer plans tailored to meet you and your familys needs. Coveragefor benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events resources and learning opportunities that inspire aphysical social emotional and financial well-being lifestyle for our employees and their families.

Youll be able to participate in a variety of benefits and wellbeing programs that may vary by role country region union status and other employment status factors for example:

• Physical - Medical Prescription Drug Dental Vision Screenings/Assessments

• Social - Paid Time Off Company Holidays Leave of Absence Recognition Training

• Emotional Employee Assistance Program Wellbeing Programs Family Support Programs

• Financial 401kLife Accidental Death & Dismemberment Disability

Location(s)

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race color national origin age sex sexual orientation gender gender identity or expression disability status protected veteran status or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact .