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Medical Office Coordinator

**BCOTB

Job Location:

Riverview, FL - USA

Monthly Salary: Not provided by the employer

Posted: 3 July 2026 (30+ days ago)

Application Deadline: 30 September 2026

Vacancies: 1 Vacancy

Job Summary

Front Office Coordinator

Reports To: General Manager/Clinical Coordinator position is non-exempt

Our team is looking for a Medical Office Coordinator who wants to work in an environment supported by leadership guided by ethical billing and clinical practices who wants to make an impact without leading to burnout.

We love to support our team with a hands-on leadership approach from the top down. We are here for our clients our clinicians our administrative staff and to create an environment to foster a culture of support (we wont abandon you after the day you onboard with our team).

Owned and operated by a Board Certified Behavior Analyst for 23 years we are proud of our operations and processes and we dont engage with private equity firms.

Why Join Our Team

No Medicaid (private insurance only)
Minimal travel if any
Ongoing support from ALL leadership
Predictable and balanced schedule
- Monday - Friday 8 am - 5 pm
- Eligible for overtime (with prior approval)
- No evenings or weekends
Paid holidays
Paid time off
Stable growth
Opportunities for advancement into Front Office Manager or Operations

The Medical Office Coordinator will be responsible for customer service assisting with scheduling adjustments office management and general maintenance of the respective facility. The Medical Office Coordinator will collaborate with the Clinical Coordinator and General Manager to support and maintain BCOTBs clinical and business goals.

Key Responsibilities:
Serve as primary client contact; answer calls and resolve inquiries with support from General Manager
Review and verify timely arrivals and departures of clients and clinical staff
Support in adjusting coverage as needed for call-outs from clients and clinical staff
Verify insurance benefits during client onboarding and authorization periods as assigned
Oversee daily clinic operations cleanliness supplies and maintenance
Support the collection of copays and private pay balances
Support team meetings and communicate schedule updates
Maintain high satisfaction standards and vendor effectiveness
Reviews all previous days billing .
Serves as main contact for clinic to all clients/parents and assists with all requests and needs.
Communicates with all staff members on daily activities and/or changes to schedule.
Oversees scheduling
Supports the Associate Director of Clinical Services/Clinical Coordinator.
Ensures customer satisfaction
Purchases and maintains materials and supplies as needed.
Stays within facility budget.

Required Experience:

1-2 years medical receptionist experience
1-2 years with customer service experience
1-2 years with scheduling experience
1-2 years experience with insurance verification and authorization

Required Education:

High School Diploma Required
AA or Bachelors Degree Preferred

Required Professional Competencies:

Maintains a positive solution-oriented attitude in a fast-paced environment.
Approaches challenges with professionalism patience and empathy.
Effectively resolves conflict with patients families and team members while maintaining positive relationships.
Remains calm under pressure and de-escalates difficult situations.
Accepts feedback with professionalism and a commitment to continuous improvement.

Additional Professional Requirements:

Must be authorized to work in the United States
Must be able to pass a level one and level two background check
As we support multiple clinics must have a valid driver license proof of insurance and reliable transportation

Physical Demands:

The physical demands described are representative of those required to perform the essential functions of this role. The employee will regularly be required to communicate effectively in the English language including verbal written and electronic communication. The employee will also be required to talk and hear; stand and walk; use hands to finger handle or feel; and reach with hands and arms. This position may require sitting standing and walking for extended periods of time.

**BCOTB is an equal opportunity employer and are committed to creating an inclusive environment for all employees.**

This organization participates in E-Verify

Required Experience:

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