Materials Processing Specialist

Type of Appointment: Part-time (16 hours per week) Long-Term Temporary (18 month appointment)

Job Classification: Library Services Specialist III

Anticipated Hiring Range: $1712 per month (Based on the full-time monthly rate of $4162)

Work Schedule: Tuesday and Wednesday 8am - 5pm days and hours vary based on operational need

THE DEPARTMENT:

Collections Acquisitions and Resource Discovery Services (CARDS) is the backstage hub of the University Library responsible for the acquisition access maintenance preservation and discoverability of all the Librarys print and electronic collections in support of the campus communitys information teaching and research needs. The CARDS Unit comprises of three distinguishable subunits: Electronic Resources Management; Acquisitions and Materials; and Metadata Management. Collectively the CARDS Unit engages in the following responsibilities: Catalog maintenance; bibliographic description; subject analysis; collection management and development; purchasing receiving processing reviewing troubleshooting maintaining repairing and researching physical and electronic materials in all formats; donation processing; statistics gathering reporting analysis and visualization. The CARDS unit also houses the Repair Processing and Items Restoration Lab (REPAIR Lab) the Librarys Signature Polytechnic Experience (PolyX) program.

DUTIES AND RESPONSIBILITIES:

• Using thorough knowledge of and ability to interpret technical services policies and procedures incumbent will: assist in CARDS tasks according to changing workflows and departmental priorities with emphasis on Acquisitions and Materials (A&M) subunit tasks including physical receiving repair and processing; physical inventory and maintenance; and other Acquisitions and Materials projects; may also assist with copy cataloging. Incumbent maintains particular focus on the Carleton F. Burke Memorial Collection.
• Working under the general direction and guidance of the Acquisitions Materials Management and Student Coordinator and Head of CARDS handle assessment and evaluation of condition of donated and purchased materials; create customized damage remediation task lists; and work in the Repair Processing and Items Restoration Lab (REPAIR Lab) to perform all variations of monographic multimedia and physical serials/periodicals resources repair and end-processing tasks including assorted label creation or modification and printing barcoding and applying appropriate security and property identifiers.
• Using thorough knowledge of CARDS policies and procedures and strong written and verbal communication skills work closely with the Acquisitions Materials Management and Student Coordinator and Head of CARDS to draft operational procedures as needed related to physical materials receiving processing damage remediation and repair; recommend and train students and staff in best practices to ensure quality control of all aspects of physical material workflows with particular focus on the Carleton F. Burke Memorial Collection. May be responsible for coordinating work of student assistants assigned to REPAIR Lab and the Carleton F. Burke Memorial Collection work area.
• Using thorough knowledge of CARDS policies and procedures upon receiving library physical materials verify accuracy of materials in-hand against bibliographic and holdings records; troubleshoot item record inconsistencies; perform duplicate or overlap title checks prior to accession to assist with and participate in catalog cleanup and collection maintenance of physical monographs serials and periodicals.
• Using working knowledge of library collection and classification schemes perform copy cataloging for physical monographs serials and periodicals bibliographic records imported into Alma and the Librarys catalog. Assist with managing physical monographs and serials/periodicals including creating editing maintaining and updating holding records in OCLC.
• Using expertise in most aspects of the librarys catalog systems troubleshoot and problem-solve issues related to bibliographic records control and access in consultation with the Acquisitions Materials Management and Student Coordinator Resource Management Coordinator and Head of CARDS.
• Assist with short- and long-term projects for physical materials in particular those involving collection maintenance and library display management of the Carleton F. Burke Memorial Collection.
• Using thorough knowledge of CARDS policies and procedures resolve physical materials-related problems that arise. Report problems to the Acquisitions Materials Management and Student Coordinator and collaborate on resolution as needed.
• Consult with and coordinate with the Acquisitions Materials Management and Student Coordinator on reviewing receiving and processing monographic donations; communicate and meet with donors as necessary.
• Using comprehensive and in-depth knowledge of CARDS policies and procedures and their relationship to other units perform processing of physical items transferring to Special Collections and Archives per their archival processing standards including barcoded flags and pen-calling.
• Assist in assessing collecting and formulating REPAIR Lab supply requests for review by Acquisitions Materials Management and Student Coordinator.
• Maintain current knowledge of evolving trends and best practices as they relate to technical services by participating in paraprofessional organizations meetings reading e-mail list discussions attending workshops and activities.
• Attend team department and library staff meetings and professional development activities as assigned or required to meet departmental goals and objectives. Keep abreast of new information and/or developments in cataloging book processing ordering and receiving and policies concerning student assistants through meetings and workshops.
• Perform other technical services duties as assigned.

QUALIFICATIONS:

• Bachelors Degree - Equivalent to a bachelors degree from an accredited college or university. Degree in Library Science Information Science History Archives Humanities or related field preferred. Equivalent combinations of education and experience that provide the required knowledge and abilities will be considered.
• Three to five years of progressively responsible experience in library technical services acquisitions cataloging materials processing preservation or related library operations in an academic research or special collections environment
• Thorough knowledge of and ability to interpret overall library policies and procedures and an indepth knowledge of library operations policies and procedures pertaining to assigned functional area including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization as well as classification schemes.
• Demonstrated expertise in creating and correcting bibliographic records.
• Thorough knowledge of external on-line databases system and resources including the ability to perform complex on-line searches.
• Thorough knowledge of institutions and librarys policies and practices associated with the ethical use of and access to library and on-line resources.
• Working knowledge of national standards pertaining to library operations including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them as well as explain them to patrons to ensure compliance.
• Demonstrated expertise in using library automated system(s) especially subsystem(s) pertaining to the functional area including database maintenance.
• Ability to investigate and research more complex problems including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and allocation processes and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and on-line resources.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection training employees in new work procedures assigning work organizing work flow and establishing priorities reviewing work providing input to performance evaluations and promoting teamwork to optimize effectiveness.
• Working knowledge of campus human resource practices and payroll procedures.
• Strong organizational skills to oversee and lead work flow in assigned area.

PREFERRED QUALIFICATIONS:

• Education equivalent to a bachelors degree
• Working knowledge of processing and/or repair of physical materials for libraries
• Working knowledge of copy cataloging
• Familiarity with Alma and/or other integrated library systems
• Familiarity with Alma Analytics and/or analytical tools and software
• Proficiency with Microsoft Office Suite and/or equivalent
• Strong interpersonal written and verbal communication skills
• Ability to set priorities for self and others to meet deadlines and complete tasks and projects on time and within budget and work with minimal supervision and/or in collaboration with colleagues

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the California State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the California State University Background Check Policy.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSU Classification Salary Range

This position is part of the (UNION) bargaining unit (UNIT). The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $XXXX and maximum $XXXX per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go the I-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including the Jeanne Clery Campus Safety Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomonas Annual Security Report and Cal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

As a federal contractor Cal Poly Pomona complies with the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.