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Materials Coordinator

Window World

Job Location:

Duluth, MN - USA

Hourly Salary: USD 17 - 19

Posted: 22 August 2026 (16 hours ago)

Application Deadline: 19 November 2026

Vacancies: 1 Vacancy

Job Summary

Benefits:

Free food & snacks
Opportunity for advancement
Training & development
Flexible schedule

Window World Twin Ports Region is looking for a dependable highly organized Materials Coordinator to help keep our installation operation running smoothly.

The primary responsibility of this position is simple:

Make sure everything needed for an installation is here correct organized and ready to go when the installer arrives.

You will not be responsible for determining what products or materials a job requires. That information will be provided to you. Your responsibility is to take that information and make sure everything on the list is ordered tracked received accounted for and ready before installation.

This is an entry-level position and previous experience in the window door or construction industry is not required. We can teach you our products suppliers and processes. What we need is someone who is naturally organized pays close attention to details communicates well verbally takes thorough notes and can keep track of multiple things at the same time.

Key Responsibilities:

Order windows and doors according to the information and specifications provided for each job.
Order additional job materials from provided material lists including lumber trim pieces coil caulk insulation fasteners and other installation supplies.
Track orders and expected delivery dates to ensure materials arrive when needed.
Receive and unload trucks delivering windows doors and other supplies.
Verify incoming products and materials against orders to make sure everything has arrived is correct and passes our quality assurance checks.
Identify and communicate missing damaged incorrect or backordered products.
Pick up job materials from local suppliers and vendors as needed.
Deliver materials to and pick up completed materials from our painter/stainer.
Organize and stage windows doors and other materials in designated bays for upcoming installations.
Review upcoming jobs and verify that everything on the provided material list is physically on site and ready before installation.
Maintain accurate notes regarding orders deliveries backorders missing items and job readiness.
Communicate with the Production and Installation teams regarding the status of materials for upcoming jobs.
Maintain appropriate inventory levels of commonly stocked installation products and supplies.
Reorder standard stock products as needed.
Keep warehouse storage and staging areas clean and organized.

What Were Looking For:

Industry experience is not required. We are much more interested in finding the right type of person for this role.

The ideal candidate is someone who:

Has exceptional attention to detail
Is highly organized
Can keep track of multiple jobs orders and deadlines at the same time
Has strong time-management and prioritization skills
Communicates clearly and consistently
Takes good notes and keeps accurate records
Is comfortable with and able to establish processes lists and checklists
Follows up on outstanding items rather than assuming theyll be taken care of
Notices when something is missing or doesnt match
Is willing to ask questions rather than guess
Is dependable and takes ownership of their responsibilities
Is comfortable using computers and learning new systems
Can work independently once trained
Is comfortable performing the physical aspects of receiving organizing and moving job materials
Has a valid drivers license and acceptable driving record

Experience:

No previous window door construction purchasing or warehouse experience is required.

We will provide training on our products systems suppliers and processes.

If you do have previous experience with inventory shipping and receiving warehouse operations purchasing construction materials or a similar position thats a plusbut it is not necessary to be successful in this role.

What matters most is your ability to be given a list of what is needed and take responsibility for making sure everything on that list gets here and is ready when we need it.

What Success Looks Like:

There may be multiple installation jobs being prepared at the same time. Some products may already be here some may still be on order and others may be at a supplier or finisher. Your job is to know where everything stands.

For every upcoming installation you should be able to answer:

Was it ordered
Did it arrive
Is it correct
Is everything accounted for
Is it staged and ready to go

Our goal is no surprises on installation day. If something is missing damaged delayed or incorrect we want to know about it ahead of time so the team can address itnot when the installer arrives to load the job. When an installer arrives everything should be there organized and ready to load.

Why Join Us:

Window World Twin Ports Region is a growing local company backed by a nationally recognized brand. As we grow were building a team of people who take ownership of their roles communicate well and care about doing things the right way.

We dont expect you to know everything on day one. Well teach you the job. What we do expect is that you pay attention stay organized communicate when theres a problem and take responsibility for making sure your part of the operation gets done.

If youre someone who enjoys staying organized keeping track of details and making sure everything is where its supposed to be when its supposed to be there wed like to hear from you.

Compensation: $17.00 - $19.00 per hour

Come work for Americas Exterior Remodeler offering quality windows doors siding roofing shutters and more with over 200 locations nationwide. Despite the ever-changing landscape of the home improvement industry our promise has remained constant since our start in 1995 Superior Products Professionally Installed at a Guaranteed Low Price.

Window World is a full-service exterior remodeler and has sold and installed over windows to date includingwindows annually since 2009. In addition to being Americas largest replacement window and exterior remodeling company Window World has products have earned the Good Housekeeping seal for quality. As we celebrate over 25 years in the industry Window World is proud to offer a comprehensive suite of products for a true exterior transformation.

Each locally owned and operated Window World sells custom products in customers homes then manages every step of the process through product ordering and final install. Customers enjoy Window Worlds professional and honest sales process as well as top-notch product installations and service all from a single company.

Become a part of Americas leading exterior remodeling company. Were doing the right things the right way and we invite you to click the link and apply online today.

Required Experience:

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