Masters in Mental Health Counseling Program Assistant

Founded in 1887 Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked student-centered institution educating approximately 2350 undergraduate and 1150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the Universitys commitment to challenge convention and change our world and to address issues of critical importance to society. It is also reflected by Clarks many national and international distinctions including innovation community engagement and impact as a top green campus and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester Massachusetts a dynamic diverse city on the rise. The second largest city in New England Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities its thriving cultural scene and as a vibrant food hub.

Basic Function

This position provides administrative support to the Psychology Departments masters degree program in Clinical Mental Health Counseling. Working closely with the Program Director this position ensures that the masters program runs efficiently by coordinating with faculty students and alumni as well as other University staff and administrative departments. Extensive understanding of the evolving objectives and goals of this newly inaugurated degree program is essential to support the ongoing expansion of clinical and training activities.

Major Responsibilities

A. Masters in Mental Health Counseling (MAMHC) Program Support (95%)

• Clinical Office Support:Create confidential client files for 2nd year clinical practicum and internships. Coordinate with the MAMHC Program Director to update the Program Manual annually and as needed.
• External Practicum Support:Assist students and Program Director with required paperwork for external practicum placements; collect and file external practicum agreements and student liability insurance documentation annually; assist in preparing introductory letters; prepare and distribute confidential evaluation forms for students in external and departmental practica on a semi-annual basis.
• Student Competency Evaluations:Assist Program Director and faculty in collecting student evaluation data on a semi-annual basis; update and distribute student competency forms as needed; prepare and distribute evaluation letters; collect and file signed competency evaluation forms on an annual basis.
• Clinical Workshops:As needed support the masters program in scheduling workshops including coordinating with external speakers room reservations media setup distribution of materials and processing honorarium payments.
• MPCAC accreditation preparation:Request and compile data from current mental health counseling students faculty and alumni for the purpose of preparing the program for accreditation with the Masters in Psychology and Counseling Accreditation Council (MPCAC); complete and submit the annual report before the assigned deadline; prepare and post required outcome tables for the Psychology website.
• MPCAC Site Visit (frequency TBD):Aid in preparation of the MPCAC self-study report; compose post and gather data from alumni student and faculty surveys; assist the Program Director and faculty in preparing data tables; serve as primary contact for site visitors.

MAMHC Program Administration:

• Track portfolio and practicum/internship completion progress; generate data for year-end graduate student evaluations.
• Assist Graduate Education Committee (GEC) with periodic update and distribution of the Psychology Graduate Student Handbook and other policy-making activities.
• Maintain the M.A. in Mental Health Counseling SharePoint site including updates to documents current events student assignments and graduate student resource links.
• Program Assessment and Review: Aid in preparation for departmental self-studies involving the MAMHC program; Gather data from alumni student and faculty surveys; assist MAMHC Program Director/Department Chair in preparing data tables and student outcomes data; serve as primary contact for the MAMHC program review for site visitors and departmental assessment coordinators.
• Student Applicant Interview Days:Work with Graduate Admissions and Department Administrator to facilitate communication with faculty regarding applicants and interviewees. Serve as primary contact for prospective graduate students invited to interview; create in-person or virtual schedules including orientation interviews tours and Q&A sessions. Compile and distribute applicant rating materials for faculty discussion.
• Faculty Support:Provide administrative support to Department Administrator and MAMHC program faculty including processing reimbursements; preparation for classes (proofreading editing and copying syllabi handouts and exams); scanning; media requests and setup; library and web searches; contacting publishers for examination and desk copies; assisting faculty in preparing and editing confidential recommendation letters and other correspondence for undergraduates graduate students and alumni.

B. Special Projects (5%)

• Web Editing:Maintain and update MAMHC program outcome data tables; assist the Department Administrator with general web updates as needed.
• Assist with various department events and activities conferences meetings.

• Bachelors degree strongly preferred.
• Minimum of three (3) years of relevant experience

Required knowledge skills and abilities:

• Strong written and verbal communication skills.
• Critical thinking and problem-solving; ability to create and follow effective processes.
• Ability to work collaboratively with diverse faculty staff and graduate students and to maintain confidentiality and discretion regarding client information and records.
• Ability to work independently and effectively with strong time management skills.
• Ability to work on multiple projects and meet multiple deadlines.

Technology

• Proficiency in the Microsoft Office Suite especially Word Excel (calculations formulas pivot tables) Publisher PowerPoint and OneDrive
• Proficiency in the Qualtrics Survey System
• Experience with Microsoft Access a plus
• Training in web editing
• Training in Cayuse grant management system
• Training in Banner financial and CU Web needed for work with grant budgets.
• Training in online procurement system (SmartBuy Plus) required for purchasing and payment tasks

Expected Hiring Range: $19.81 to $23.94 per hour

Pay Transparency Disclosure:
The compensation for this position will be determined based on factors that include available budget internal equity and the selected candidates qualifications experience education and other job-related credentials. This range represents Clark Universitys good-faith estimate of the expected hiring range at the time of posting consistent with Clarks compensation philosophy and internal alignment.

At Clark University we believe that diversity of experiences perspectives and backgrounds leads to a more innovative and productive work environment. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and if applicable part-time employees that include; paid time off generous retirement plan group health and dental insurance life insurance and tuition along with use of many campus amenities. For a complete list of benefits for eligible employees visithere.

To review the Clark University Police Department Annual Security and Fire Safety Report visithere.

To be considered for this position you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Applicants must be currently authorized to work in the United States for any employer.

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A successful background check is required upon acceptance.