Mass Care Coordinator

Job Posting Closes at 11:59PM on:

Division:

Management Level:

Scheduled Weekly Hours:

Benefit Eligibility:

Description:

The Mass Care Coordinator leads the development coordination and sustainment of Jefferson Countys Mass Care Program and serves as a primary countywide resource for Emergency Support Function 6 (ESF-6) Mass Care Emergency Assistance Temporary Housing and Human Services.

The position operates within a shared organizational framework between the Jefferson County Sheriffs Office Emergency Management and Jefferson County Human Services. Emergency Management provides strategic and functional oversight of the positions emergency management responsibilities including countywide ESF-6 alignment mass care preparedness emergency planning response and recovery coordination integration with the Emergency Operations Center training and exercises and alignment with the National Response Framework (NRF) National Incident Management System (NIMS) and applicable county emergency management plans and standards.

Human Services provides day-to-day administrative oversight of the position including personnel administration routine work direction employee development and coordination of the positions ongoing Human Services program responsibilities. This administrative structure ensures that the position remains connected to the operational expertise and service-delivery responsibilities of Human Services while maintaining countywide alignment with Jefferson Countys emergency management framework.

The Mass Care Coordinator works across county departments municipalities nonprofit and voluntary organizations community partners and other stakeholders to develop and maintain capabilities related to emergency sheltering mass care emergency assistance reunification feeding donations and volunteer coordination and support for individuals with access and functional needs. During emergencies and disasters the position supports the transition from preparedness to response and recovery and provides technical expertise and coordination in support of ESF-6 operations and the Jefferson County Sheriff Emergency Operations Center.

The position serves as a critical link between Human Services program expertise and the countywide emergency management system ensuring that mass care capabilities are incorporated into preparedness response and recovery planning and can be effectively integrated into incident and emergency operations.

SCHEDULE:

This position operates on a 4/10 work schedule working 40 hours a week with on-call duties.

COMPENSATION:

Hiring Range: $ 84739.13-$101391.43 USD Annually

Compensation will be determined based on education experience and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical dental and vision insurance; paid time off and holidays includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information clickherefor our Total Rewards summary.

ESSENTIAL DUTIES:

• EOC Readiness & Planning: Ensure ESF-6 in the Emergency Operations Center (EOC) is ready for activation to support the mass care needs of Jefferson County. Develop review and update emergency plans annexes and documents related to mass care within the County Comprehensive Emergency Management Plan. Lead planning for sheltering feeding family reunification disaster assistance centers and integration of ESF-6 components.
• Inclusive Preparedness: Provide expertise on Access and Functional Needs (AFN) to support whole community inclusion during planning and response. Maintain and update checklists forms standard operating guides and reference materials that reflect Human Services considerations within Mass Care operations. Coordinate planning to ensure actions address the needs of vulnerable populations including people with disabilities children and older adults.
• Partnership Coordination: Facilitate partnerships with Human Services nongovernmental organizations (NGOs) nonprofits Volunteer Organizations Active in Disaster (VOAD) and community organizations such as the Red Cross United Way and Salvation Army to strengthen ESF-6. Respond promptly to requests emergencies and communications from citizens and partners.
• Resource & Facility Coordination: Support the identification assessment and maintenance of resources facilities agreements and other capabilities necessary to support Mass Care operations. Coordinate with appropriate county departments and external partners to address resource requirements and operational needs before during and following emergencies.
• Training & Exercises: Support Jefferson Countys integrated preparedness training and exercise efforts in coordination with Emergency Management and participating county departments. Participate in the development coordination and delivery of Emergency Operations Center Team training and exercises as appropriate to the positions responsibilities. Assist with the development and review of exercise objectives scenarios materials and related documentation and contribute to after-action and improvement planning activities. Support other preparedness training and exercise activities as assigned or as appropriate to county needs.
• ICS & DOC Support: Provide guidance and support related to Incident Command System (ICS) Department Operations Center (DOC) and emergency coordination concepts. Assist with developing and delivering training and orientation for Human Services staff regarding their emergency roles and responsibilities including ESF-6 operations and coordination during emergencies.
• Activation Support: Assist and support EOC activations by coordinating ESF-6 activities and liaising with partners for emergency assistance shelter support mass care temporary housing and human services opportunities.
• Recovery Coordination: Support the transition of Mass Care activities from immediate response to short-term and long-term recovery in coordination with Human Services Emergency Management and appropriate community partners. Assist with identifying unmet needs coordinating continued assistance and incorporating lessons learned into future planning and preparedness activities.
• Information & Situational Awareness: Support the collection coordination and dissemination of information related to Mass Care needs resources facilities populations and operational activities. Provide information and subject matter expertise to support situational awareness planning decision-making and coordination during emergencies and other events.
• Representation & Outreach: Represent Jefferson County Sheriffs Office Emergency Management and Human Services in a professional and collaborative manner at meetings conferences and committees. Conduct briefings and outreach to promote Mass Care capabilities. Attends and participates in various local and regional meetings committees seminars and conferences for the coordination of planning efforts training and exercises and emergency management collaboration.
• Planning & Capability Development: Develop write implement and maintain the Emergency Management plans for the County and Human Services to include volunteer and donations management Continuity of Operations Plan (COOP) Mass Care Annex with specific shelter plans reunification and Disaster Assistance Center (DAC) planning. Maintain and develop mass care capabilities supporting EOC functions to include identifying shelter facilities expanding stakeholder relationships and any necessary project management. Work with HS divisions to develop additional program-specific emergency responses including Children Youth and Family Services Adult and Family Services and Economic Assistance.
• Administration: Manage records and funding documentation related to budgets and grants.
• Availability: Maintain 24/7 availability to respond to emergencies for the department operations center (DOC) or emergency operations center (EOC) activations as needed.
• Duty Officer: Maintains on a rotational basis 24-hour availability when serving as duty officer. Must be able to adjust work hours as necessary and be available 24/7 for callouts in event of emergencies and EOC activations. Carries a department supplied cell phone and other issued equipment.

• Other: Perform other duties as assigned.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the you are reading this and hesitating to clickapply for that reason we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: Bachelors degree
• Experience: Five (5) years of work-related experience
• Certifications/Licenses: None
• Note an equivalent combination of education and experience is acceptable

At hire:

• Completion of IS-405 Mass Care and Emergency Assistance Overview
• Completion of FEMA course work including Independent Study (IS)-100 IS-200 IS-405 IS-700 IS-800 IS-2200
• Completion of FEMAs Professional Development Series

Within two (2) years of hire:

• Completion of the Colorado Emergency Managers Basic Academy
• Completion of FEMAs Advanced Professional Series
• Colorado Certified Emergency Manager (CO-CEM) Designation or equivalent
• Homeland Security Exercise and Evaluation Program (HSEEP)
• Incident Command System (ICS) 300
• Incident Command System (ICS) 400

Preferred Knowledge Skills and Abilities:

Technical Skillset:

• Emergency planning & documentation: writing reviewing and maintaining plans annexes SOPs and checklists.
• Working knowledge of the Incident Command System (ICS)
• Working knowledge of the National Response Framework (NRF) and the National Incident Management System (NIMS)

• Project and program management: organizing multi-agency initiatives budgets and grant compliance.

• Data/document management: maintaining accurate records funding documentation and EOC forms.

• Technical assistance: guiding partners in shelter operations reunification and mass care planning.

• Operational readiness: supporting EOC activations and ensuring 24/7 response capabilities.

• Logistics: Managing large scale shelter supplies and coordination.

Soft Skillset:

• Collaboration & partnership building: fostering strong relationships across government nonprofits and the community.

• Communication: clear empathetic and audience-appropriate messaging (citizens stakeholders vulnerable populations).

• Facilitation: leading meetings briefings and cross-agency coordination.

• Problem-solving & adaptability: making sound decisions under pressure in fast-changing environments.

• Leadership: representing Jefferson County Human Services in a professional credible manner.

• Community engagement: conducting outreach education and promoting whole-community inclusion.

• Resilience & commitment: maintaining readiness for high-stress 24/7 emergency response demands.

ADDITIONAL JOB INFORMATION:

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications interviews or other hiring-related accommodations contact . This contact is for accommodation requests only and cannot provide application status updates.

• Criminal History and MVR Background Checks are required for every position.
• A valid Colorado drivers license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.
• Offer of employment contingent upon successful completion of criminal history motor vehicle report education verification and/or references.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

APPLICATION:

Apply Now!Jefferson County Colorado Career Opportunities

We encourage all qualified applicants to apply!

Pleasesubmityour online application by11:59PM on the posted closing date.

A resume and cover letter are welcome and encourage butdo not replace the information asked for in the application. Please complete all required sections of the application.

You may remove or hide age-related information from your application materials such as your age date of birth or school attendance and graduation dates. You will not be penalized for removing this information.

We will review applications to make sure applicants meet the minimum qualifications listed in the job posting. If you are selected to move forward the hiring team will contact you.

You can check your application status by logging into yourcandidate portal.

For more information about the hiring process visit: the Jefferson County Recruitment Team at or

Education:

Experience:

Certifications:

Languages:

Category: