Marketing Operations Coordinator

Job Description:

Position Summary

The Marketing Operations Coordinator provides operational administrative and logistical support to the Central Marketing team. This position is responsible for managing mailroom and print center operations coordinating office and team support needs and assisting with meetings events tradeshows and other marketing activities.

The ideal candidate is highly organized service-oriented detail-focused and comfortable managing multiple priorities in a fast-paced environment. This role works closely with Central Marketing team members internal business partners vendors and other administrative support functions.

Primary Responsibilities

Mailroom and Print Center Operations

• Manage daily mailroom operations including receiving sorting distributing and preparing outgoing mail and packages.
• Coordinate shipping and delivery needs with internal teams and external carriers.
• Manage print center workflow supplies equipment and vendor relationships.
• Coordinate the production of printed materials including marketing collateral meeting materials signage and internal communications.
• Monitor inventory levels and order mailroom and print center supplies as needed.
• Maintain documentation and standard operating procedures for mailroom and print center activities.
• Identify opportunities to improve efficiency service levels and cost management.

Administrative and Team Support

• Provide day-to-day administrative support to the Central Marketing team.
• Order office kitchen meeting and departmental supplies.
• Manage designated purchasing-card transactions documentation and reconciliation.
• Assist with scheduling room reservations catering meeting materials and onsite logistics.
• Support onboarding activities for new Central Marketing employees.
• Maintain team contact lists distribution lists calendars records and other administrative resources as needed.

Meeting and Event Coordination

• Provide logistical support for department meetings employee updates lunch-and-learns workshops and cross-functional events.
• Coordinate meeting rooms catering audiovisual needs materials signage and attendee communications.
• Support onsite event setup execution and cleanup.

Tradeshow and Marketing Logistics

• Assist with tradeshow and event logistics including hotel-room coordination registration shipping supplies materials and documentation.
• Maintain records of reservations attendees deadlines and other logistical details.
• Coordinate with internal stakeholders vendors hotels convention centers and shipping partners.
• Help ensure materials and supplies arrive accurately and on schedule.

Qualifications

• High school diploma or equivalent required; associate degree in business administration marketing communications office administration or a related area preferred.
• Three or more years of experience in administrative support office operations print services event coordination mailroom operations or a related role.
• Strong organizational and time-management skills.
• Demonstrated ability to manage multiple requests deadlines and stakeholders.
• Strong attention to detail and follow-through.
• Professional service-oriented communication skills.
• Ability to work independently while collaborating effectively with a broad team.
• Proficiency with Microsoft Outlook Word Excel PowerPoint and Teams.
• Experience coordinating vendors purchasing invoices shipping or events preferred.
• Ability to occasionally lift move or transport packages printed materials supplies and event materials.

Company Description

Comprised of a market-leading portfolio of best-in-class brands the businesses of ITW Welding work together to provide premium performance delivered through a breadth of solutions encompassing welding cutting consumables and accessories. ITW Welding North America represents Miller Electric Welding Equipment Safety & Accessories Hobart Filler Metals and Bernard / Tregaskiss MIG Guns.

Miller Electric Mfg. LLC is headquartered in Appleton Wisconsin and wholly owned byIllinois Tool Works(NYSE: ITW). The company maintains its industry leadership by setting the standard for reliability quality and responsiveness. Our tagline The Power of Blue is inspired by the blue color of Miller equipment.

Thecompany began with an innovation that responded to customer needs growing from a one-man operation in 1929 to the worlds largest manufacturer of arc welding products. Miller keeps the tradition alive by focusing on its top priority: people.

Additional Information

ITW Welding is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected Veteran status age or any other characteristic protected by law.

Why ITW Welding

Heres what we offer to help you build the future you want:

• Generous Retirement Benefits 401(k) match PLUS an additional retirement contribution to help you plan for the future.

• Paid Time Off 11 paid holidays 5 sick days and vacation time to take time for what matters.

• Company-Paid Insurance Life AD&D Short-Term & Long-Term Disability insurance to give you peace of mind.

• Family-Friendly Benefits 4 weeks of paid parental leave and adoption reimbursement to support your family journey.

• Education Assistance tuition reimbursement because we believe in investing in your personal and professional development.

At ITW Welding were not just a place to work were a community that empowers you to grow and make a real impact. Join us and build a career that makes a difference!

ITW is an equal opportunity employer. We value our colleagues unique perspectives experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer ITW is committed to equal employment opportunity and fair treatment for employees beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race color sex gender identity sexual orientation religion national origin age disability protected Veteran status or any other characteristic protected by applicable federal state or local laws.

ITW is an equal opportunity employer. We value our colleagues unique perspectives experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer ITW is committed to equal employment opportunity and fair treatment for employees beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race color sex gender identity sexual orientation religion national origin age disability protected Veteran status or any other characteristic protected by applicable federal state or local laws.