Manager Facilities II – Maintenance Planner

The Cornell University campus is widely admired as one of the worlds most beautiful academic settings. The Division of Facilities and Campus Services is committed to providing the highest quality service to students staff alumni and visitors. With more than 260 major buildings enhancing the magnificent landscape of the Ithaca campus approximately 1000 highly talented and dedicated staff serve as steward of the campus resources and operations. All employees are accountable for supporting the organizations values of truth respect excellence teamwork and integrity; and supporting inclusive and sustainable practices in carrying out everyday responsibilities.

Facilities Management (FM) provides maintenance grounds and custodial services to the entire campus. As a key steward of the Universitys facilities FM is responsible for facility assessments skilled trades general construction building care grounds recycling asbestos and the management of planned corrective and preventive maintenance.

Maintenance Planners (MPs) play a key role in stewarding Cornell Universitys built environment by understanding facilities and infrastructure needs across campus with particular focus on their assigned areas and assets. The MP supports the prioritization of maintenance and renewal resources using the following guidelines:

• Life safety
• Intellectual property including research support
• Facilities degradation
• Convenience and aesthetics

The position may be responsible for approximately 2.4 million /- GSF of building space as well as assigned grounds infrastructure and related facility assets. The MP develops working relationships with campus facility partners to understand how facilities spaces and infrastructure are used and how condition maintenance needs and renewal priorities affect the programs activities and operations they support.

The MP supports a consistent approach to facility assessment deficiency documentation planned maintenance stewardship and capital renewal planning. This includes maintaining accurate facility condition records and clearly communicating the basis for maintenance and renewal priorities and recommendations.

The MP supports FM leadership and facility partners by providing reports presentation materials planning information cost estimates and general counsel regarding facility condition maintenance needs and the potential impact of those needs on university programs. The MP also works with FM maintenance personnel FCS technical and operational partners and other university resources such as Risk Management to evaluate complex facility issues coordinate planning efforts and support informed decisions for completing work.

While position responsibilities vary every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative collaborative open and welcoming; showing respect compassion and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

This is an Endowed position.

We are a valuebased organization where all employees are accountable for supporting the organizations values of truth respect excellence teamwork and integrity. Facilities and Campus Services employees are required to attend staff development trainings and participate in the performance evaluation process.

We require these qualifications:

• Bachelors degree or other formal training program in facilities management construction management engineering architecture planning building technology or a related field with at least five years of related experience in a university institutional or similarly complex facilities management environment; or equivalent combination of education and experience.
• Working knowledge of facility condition assessment building systems infrastructure general construction practices maintenance planning and capital renewal concepts.
• Demonstrated ability to assess facility needs document deficiencies and condition findings evaluate priorities and develop planning recommendations using condition data stakeholder input operational impact and resource considerations.
• Ability to develop baseline scopes planning assumptions order-of-magnitude cost estimates reports presentation materials and supporting documentation for maintenance renewal and capital planning efforts.
• Demonstrated ability to collaborate with a wide variety of stakeholders including facilities staff campus partners technical resources project teams and unit leadership.
• Strong judgment communication and organizational skills including the ability to work through ambiguity manage multiple priorities and communicate complex facility needs clearly to a range of audiences.
• Ability to work independently demonstrate initiative and support consistent work processes and procedures.
• Experience using spreadsheet database project management and/or facilities management software to support planning analysis documentation and reporting.
• Must be able to obtain and maintain a valid New York State drivers license; use of a personal vehicle may be required.
• Experience incorporating the perspectives of multiple communities.

You will be a top candidate with our preferred qualifications:

• Prior experience supporting or managing the design and construction of facilities-related projects ideally in a higher education institutional or similarly complex environment.
• Familiarity with IBM Maximo Trimble/e-Builder or similar facilities asset management and project delivery systems.
• Experience with facility condition assessment capital renewal planning or deferred maintenance planning tools and methodologies.
• Experience participating in project design reviews construction coordination QA/QC walkthroughs project turnover or warranty transition activities.

Visa Sponsorship is not available for this position. Relocation assistance will not be provided for this position.

Rewards & Benefits:

Cornell provides great benefits that include educational benefits access to a plethora of wellness programs employee discounts with local and national retail brands health care options to choose from generous paid leave provisions: 3 weeks of vacation leave health and personal leave 13 holidays (including end of year winter break through New Years Day) 2 floating holidays and superior retirement contributions.

Cornell has also been nationally recognized as an award-winning workplace for our health wellbeing sustainability and diversity initiatives. For more information click here.

Application Procedure:

Interested parties should submit a resume and cover letter describing qualifications on-line at under staff positions section.

When applying through our system please remember to attach resume and cover letter in either Microsoft Word or PDF the Experience section of your application use the Drop Files Here box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here.

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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