Manager, Facilities & Administrative Services

Old Republic Risk Management Brookfield WI
Onsite

At Old Republic Risk Management the workplace is more than a building it is where collaboration culture and performance come together. As a pioneer in the alternative risk market since 1985 Old Republic delivers innovative insurance solutions that give clients flexibility and choice.

Old Republic is entering an exciting period of transformation as we plan and build a new company headquarters. We are seeking a Manager Facilities & Administrative Services to lead our day-to-day facilities and administrative operations while serving as a key internal partner throughout the construction preparation and move to our future workplace.

This highly visible opportunity is ideal for someone who enjoys leading people and operations while managing complex projects. The successful candidate will move comfortably between project meetings vendor and construction discussions operational problem-solving and hands-on team leadership.

• Serve as a core member of the cross-functional team responsible for planning constructing and transitioning to Old Republics new headquarters.
• Partner with company leaders architects contractors consultants vendors and other stakeholders to coordinate timelines budgets decisions documentation and deliverables.
• Take ownership of assigned project workstreams from planning through completion identifying risks and helping develop practical solutions.
• Represent operational and employee needs in decisions involving building functionality workspace design furniture technology security amenities and the overall workplace experience.
• Coordinate move planning including space assignments furniture and equipment employee communications vendor activities operational readiness and transition logistics.
• Help ensure building services procedures vendors and emergency plans are fully established before occupancy.

• Lead and develop a small Administrative Services team responsible for reception mailroom operations office services supply procurement and other workplace support.
• Oversee building operations including maintenance repairs security cleaning HVAC grounds and vendor-provided services.
• Maintain a safe functional welcoming and professional workplace throughout the multiyear headquarters project.
• Manage preventive maintenance workplace improvements space planning employee moves furniture procurement and related projects.
• Establish clear priorities service expectations procedures and accountability for the function.
• Manage operating and project budgets vendor agreements expenditures and cost-control opportunities.
• Maintain productive relationships with internal partners contractors service providers and property representatives.
• Ensure appropriate documentation emergency preparedness and compliance with building codes safety requirements and company policies.

You do not need to be a construction expert or hold a formal project-management certification. However you must be prepared to become deeply involved in a large complex headquarters project while continuing to lead day-to-day workplace operations.

• Bachelors degree in business administration facilities management construction management project management or a related field or an equivalent combination of education and experience.
• At least five years of progressively responsible experience in facilities administrative services workplace operations construction coordination project management or a related function.
• Experience leading employees and creating a responsive service-oriented team environment.
• Demonstrated success coordinating complex projects involving multiple stakeholders timelines vendors budgets and competing priorities.
• Strong organization communication relationship-building and follow-through skills.
• Sound judgment and confidence working with senior leaders construction professionals consultants and technical partners.
• Practical hands-on approach with the ability to balance long-term initiatives and immediate operational needs.
• Working knowledge of building operations vendor management workplace safety budgeting and contract administration.
• Proficiency with Microsoft Office and the ability to learn relevant project facilities and workplace technologies.

Experience supporting a major construction renovation relocation or workplace-transformation project is strongly preferred. Project-management certification is welcomed but not required.

Compensation: We anticipate a starting salary of $85000$105000 based on relevant experience skills education and internal equity. Additional flexibility may be available for a highly qualified candidate.

Old Republic offers a comprehensive benefits package that includes:

• Medical dental vision life disability and accident insurance
• 401(k) with company match and profit-sharing
• Employer-funded HSA contributions and flexible spending accounts
• Paid parental and family-care leave
• Fertility family-building mental-health and wellness resources
• Generous paid time off and paid holidays
• Pet insurance telehealth services and a 529 Education Savings Plan

This is a full-time onsite position at our Brookfield headquarters with a 37.5-hour standard workweek and flexibility as project and building needs require. Employees also enjoy casual business attire an onsite fitness center company events and volunteer opportunities.

This is an opportunity to help shape Old Republics future workplace while ensuring employees continue to receive excellent support throughout the transition. If you are an operational leader capable project manager and collaborative problem-solver who is excited to help bring a new headquarters to life we invite you to apply.

Old Republic is an Equal Opportunity Employer committed to maintaining a diverse and inclusive workplace.