Management Support Specialist (Personnel)

The Management Support Specialist (Personnel) will Assists with the performance of a wide variety of administrative tasks associated with personnel management at NMNH. Such work includes a variety of administrative functions necessary to the smooth management of an office and ranges from correspondence and information control to tracking equipment supplies and services.

In this position you will:

• Serve as one of the organizations liaisons with the Office of Human Resources in carrying out personnel management activities of the unit.
• Participate in answering questions concerning policies and procedures related to support/office services requests and shifts in priorities.
• Perform recurring assignments using SIs automated human resources systems for tracking and reporting on personnel and payroll information.
• Advise supervisors and museum staff on the proper format and requirements for personnel documents and on other areas of personnel and office administration with assistance from the supervisor.
• Prepare and monitor personnel-related reports and correspondence for the office.

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements including one year time-in-grade at the next lower grade level for promotion candidates must be met within 30 days of the job announcement closing the Required Documents section for additional information.

For information on qualification requirements seeQualification Standards Handbook forGeneral Schedule Positionsviewable on OPM Website.

Experience:You qualify for this position if you have one year of specialized experience equivalent to at least the GS-05 level in the Federal Service. For this position specialized experience is defined as 1) performing basic analysis to provide advice and assistance to staff on routine administrative and personnel matters 2) entering and tracking personnel actions using a human resources software system 3) assisting with preparing routine documents presentations and reports.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement as you will be deemed ineligible for consideration. Instead provide detailed descriptive information about your actual experience.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:One full year of graduate level education or superior academic achievement in a field related to this position may be substituted to meet the experience requirement.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents see the Required Documents section of this announcement.

In an effort to streamline our hiring process SI employees whose current position of record is in the same job series (301) and who are in a (Federal competitive or excepted service appointment) as this advertised position are not required to submit a transcript with your application package. However if selected you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures any individual who
is currently holding or who has held within the previous 52 weeks a General Schedule position under a non-temporary appointment in the competitive or excepted service must meet time-in-grade requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).