Maintenance & Construction Administrative Assistant (Part-Time)

General Summary: The Maintenance & Construction AdministrativeAssistant will support the Maintenance and Capital Projects teams as well asthe COO with regular administrative functions. This can include but is notlimited to scheduling billing support note-taking inventory and more. Thehybrid role is limited to sixteen hours per week unless otherwise agreed upon.

Additionally the Maintenance & Construction Administrative Assistantwill support the Zoos mission to save wildlife and protect wild places andcontribute to its environmental social governance sustainabilityconservation education and DEAI (Diversity Equity Accessibility andInclusion) goals.

Essential Functions:

Primary Functions:

Responsible for scheduling

Responsible for processing invoices and creditcard statements

Responsible for taking notes in meetings andproviding meeting summaries to the team following each meeting.

Responsible for the organization of andmanagement of files within the Zoos Google Drive

Support the Maintenance team in establishing andmaintaining PM systems & inventories

Support the Capital Projects team in digitizingdrawings and paper files

Responsible for small project management asdirected

Minimum Qualifications:

Education:

High school diploma or equivalent.

Experience/Training:

Three to five years of administrative experiencein maintenance or related field;

Experience creating and managing spreadsheets

Knowledge and experience with Google Workspace

Valid drivers license preferred.

Traits Desirable:

Strong verbal and written communication skills;

Ability to work with a wide variety ofindividuals from ethnic cultural and economic backgrounds;

Extremely well organized; and

Self-directed collaborative and detail-oriented.

Equipment:

Must be able to operate a variety of machines andequipment including computer copier/printer telephone radio golf cart andvehicles etc.

Working Conditions:

Must be able to exert up to 25 pounds of forceoccasionally 35 pounds frequently and/or a negligible amount of forcefrequently or constantly to lift carry push pull or otherwise moveobjects. Physical demands are in excess ofthose for sedentary work; must be able to remain on feet for periods of timestoop kneel crouch crawl push pull climb balance;

Must be able to travel large areas of the Zoo asneeded;

Must be able to work in an outdoor weatherenvironment in all seasons and weather including heat/humidity coldtemperatures and/or wet conditions;

Exposure to potential environmental hazards suchas poison oak/ivy uneven terrain insect bites/stings and Hepatitis Bdepending on the position.

Ability to work a flexible schedule to includeweekends holidays and special events; and

Exposure to zoonotic diseases and risk of animalattack.

Disclaimer:

The statements above are intended to describe the generalnature and level of work being performed by employees assigned to thisclassification. They are not intended to be construed as an exhaustivelist of all responsibilities duties and/or skills required of all personnel soclassified. Therefore management reserves the right to revise the job orto require that other or different tasks be performed when circumstanceschange.

Please visit our careers page to see more job opportunities.