Mail Processing Supervisor

Job Summary:

The Data Processing Supervisor is responsible for overseeing daily operations related to complex
document handling and data conversion including leading a team dedicated to receiving sorting and
converting physical returned mail and survey results into accurate actionable electronic data files for the end-customers. The supervisor is also tasked with ensuring operational efficiency data quality security and strict adherence to service level agreements (SLAs). Beyond internal operations this role partners closely with sales teams and external clients to scope new growth opportunities build pricing models and actively contribute to business growth. 

Responsibilities:

• Operations & Processing:
  • Manage the end-to-end process for handling both returned mail and physical survey results; from physical receipt sorting and scanning to data entry and conversion into required electronic formats for the end-customers.
  • Oversee the capture validation and preparation of survey results ensuring data is accurately converted and formatted into final electronic data files (e.g. CSV delimited files) ready for end-customer delivery.
  • Ensure the physical security of all sensitive documents and the electronic security and privacy of converted customer data.
  • Oversee the quality assurance process to guarantee the accuracy and integrity of all data converted from physical documents.
  • Identify bottlenecks and inefficiencies in document handling and data conversion workflows and implement solutions to optimize processes.
• Compliance & Reporting:
  • Maintain strict compliance with all customer SLAs regulatory requirements and internal security protocols.
  • Generate regular reports on team performance productivity mail/document volume error rates and progress toward operational goals.
  • Serve as the primary escalation point for complex processing issues or discrepancies.
  • Calculate and prepare new customer pricing proposals; perform pricing audits to ensure alignment with targets and overhead expenses; prepare invoicing documentation based on processed volumes and established contract rates.
• System & Equipment:
  • Ensure the team effectively utilizes all necessary equipment and software systems required for data conversion and workflow management.
  • Collaborate with IT or technical support teams on system maintenance troubleshooting and upgrades.
• Team Leadership & Management:
  • Supervise a team of associates including scheduling performance management training and professional development.
  • Monitor team workload and workflow to ensure timely processing and achievement of productivity and quality targets.
• Client & Sales Collaboration:
  • Partner directly with the sales team and external clients to understand project scopes calculate pricing proposals and conduct pricing audits to maximize profitability.
  • Actively support client onboarding and ongoing relationships to identify operational opportunities to expand and grow existing business accounts.
  • Serve as a highly responsive point of contact for clients and internal partners including host alignment meetings address inquires and provide proactive problem-solving to ensure exceptional customer service and contribute to customer relationship retention.

Qualifications :

• Minimum of a High School Diploma or GED is required. Bachelors degree preferred in Business Administration Operations Management or related field.
• Minimum of 3 years of experience in data processing document management mailroom operations or a production environment.
• Minimum of 1 year of experience in a supervisory or team lead role.
• Demonstrated knowledge of security and compliance best practices related to handling sensitive customer data.
• Strong organizational and problem-solving skills with a keen attention to detail.
• Experience working with production workflow or data management system.
• Experience with lean manufacturing or process improvement methodologies.
• Familiarity with high-volume mail sorting and scanning technology.
• Understanding of data conversion techniques and quality control measures for electronic data
  entry.

Physical Demands

• Sitting - Frequent
• Standing - Occasional
• Walking - Occasional 
• Twisting - Occasional
• Bending - Occasional
• Ability to Push/Pull <5-10lbs - Occasional
• Ability to Push/Pull 10-15lbs - Occasional
• Ability to Push/Pull 15-20lbs - N/A
• Ability to Push/Pull 20-25lbs - N/A
• Ability to Push/Pull >25lbs - N/A

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirement <10% Possible travel to RR Donnelley corporate or other facilities. 

Additional Information :

The pay range for this role at the noted location is $57300 to $87100 annually. The actual rate of pay offered may vary based upon but not limited to: education skills experience proficiency performance shift and addition to base salary depending on the role overtime shift differential call-in and stand-by pay. RRD offers benefits including medical dental and vision coverage paid time off disability insurance 401(k) with match life insurance and other voluntary supplemental insurance coverages plus tuition assistance paternity leave adoption assistance and employer/partner discounts.

All your information will be kept confidential according to EEO guidelines.

RRD is an Equal Opportunity Employer including disability/veterans

At RRD we value innovation authenticity and integrity. To uphold the security and fairness of our hiring process we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Remote Work :

No

Employment Type :

Full-time