Lead Executive Assistant Board & Executive Operations

Dynatrace is seeking an experienced proactive Lead Executive Assistant to support the General Counsel and Legal Leadership Team as well as manage logistics/support of the Dynatrace Board of Directors. This high-visibility role also provides backup support to the CEOs Executive Assistant and requires regular presence in our Boston office.
The ideal candidate is a trusted partner who anticipates needs exercises sound judgment and thrives in a fast-paced environment. This individual will coordinate complex meetings travel and events for board members and senior leaders while delivering a seamless high-touch experience.

Key Responsibilities:

Executive and Leadership Support

• Deliver high-level executive support to the General Counsel and Legal Leadership Team including complex calendar management travel arrangements expense reporting meeting coordination and daily operations.
• Provide temporary executive support to the CFO.
• Anticipate executive needs resolve scheduling conflicts and respond quickly to changing priorities and time-sensitive requests.
• Coordinate executive offsites leadership meetings and strategic company events.
• Provide backup support to the CEOs Executive Assistant to ensure continuity of executive operations.
• Handle sensitive and confidential information with professionalism discretion and sound judgment.

Board of Directors Support

• Plan and execute quarterly and special board meetings dinners and executive events.
• Work with board members and their executive assistants to coordinate meeting availability scheduling invitations communications and virtual meeting settings.
• Coordinate venues technology room setups security catering and virtual participation.
• Maintain project plans timelines attendee lists seating plans and event materials.
• Source venues negotiate terms and manage hotel contracts room blocks and reservations.
• Partner with internal teams and vendors to deliver seamless meetings travel and events.

Operational Excellence and Partnerships

• Build strong relationships with board members senior leaders administrative teams workplace partners venues hotels and vendors.
• Manage multiple high-priority projects with accuracy confidentiality and follow-through.
• Anticipate logistics challenges resolve issues proactively and adapt plans as needed.
• Improve processes and documentation to strengthen board and executive operations.

This hybrid role is based in the Greater Boston area and requires regular in-office presence in our Boston MA office (2-3 days a week in office). A successful candidate must be comfortable responding to urgent requests coordinating last-minute meetings and occasionally working evenings or weekends to support board and executive operations.

Minimum Requirements:

• 8 years of experience supporting C-level executives and Board of Directors preferred.

Preferred Requirements:

• Proven expertise managing complex calendars executive meetings events offsites travel and logistics.
• Experience managing venues hotels vendors budgets contracts and negotiations.
• Advanced proficiency with Microsoft 365 including Outlook calendar management.
• Exceptional organizational communication project management problem-solving and relationship-building skills.
• Executive presence sound judgment discretion adaptability and a proactive service-oriented approach.

• A one-product software company creating real value for the largest enterprises and millions of end customers globally striving for a world where software works perfectly.
• Working with the latest technologies and at the forefront of innovation in tech on scale; but also in other areas like marketing design or research.
• A team that thinks outside the box welcomes unconventional ideas and pushes boundaries.
• An environment that fosters innovation enables creative collaboration and allows you to grow.
• A globally unique and tailor-made career development program recognizing your potential promoting your strengths and supporting you in achieving your career goals.
• A truly international mindset that is being shaped by the diverse personalities expertise and backgrounds of our global team.
• A relocation team that is eager to help you start your journey to a new country always there to support and by your side.
• Attractive compensation packages and stock purchase options with numerous benefits and advantages.

DOE salary $140K - $180K plus Health Dental Life STD LTD 401K PTO. Total compensation may vary depending on candidate experience/education and location.