Lead Administrative Assistant

At MFS you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE

Using discretion and judgment provides consistent high-level administrative support to assigned members of the GIT (Global Information Technology) group in a value-added manner. Serves as a proactive administrative partner who understands leadership priorities anticipates needs and helps ensure smooth efficient team operations with minimal supervision.

WHAT YOU WILL DO

Partners with assigned GIT leaders and team members to perform a variety of specialized administrative duties which may be complex in nature.

Provides extensive calendar support and meeting coordination including managing complex and dynamic schedules resolving conflicts prioritizing competing demands coordinating logistics preparing materials and tracking follow-up items.

Develops a strong understanding of department needs priorities and team processes; proactively anticipates needs and uses sound judgment to help keep priorities and commitments moving forward.

Builds strong working relationships with the GIT team administrative colleagues and other stakeholders across the firm to facilitate coordination and effective execution.

Understands and masters relevant department systems tools and processes to support smooth and efficient operations.

Gathers and organizes information for reports presentations meetings and project-related materials; helps track key deadlines commitments and action items.

Coordinates travel conferences meetings team events and related logistics; processes expense requests in a timely and accurate manner.

Collaborates with administrative colleagues and GIT team members to support administrative procedures and specialized duties. Handles sensitive and confidential information with a high degree of discretion professionalism and judgment.

Ensures internal and external communications documents and materials are accurate organized and error free.

Adapts effectively to changing priorities and consistently looks for ways to improve processes and procedures to support efficiency across the GIT group.

Performs additional responsibilities as requested.

WHAT WE ARE LOOKING FOR

Bachelors degree or equivalent combination of education and work experience.

Minimum three years of progressively responsible administrative assistant experience; experience supporting senior leaders in a complex corporate technology operations or project teams preferred.

Excellent interpersonal communication organizational and analytical skills.

Advanced computer skills including Microsoft Outlook Word Excel PowerPoint and video conferencing technology and department-specific systems; strong aptitude for learning new productivity and AI-enabled tools.

Ability to work independently manage competing priorities and use discretion and sound judgment.

Flexible proactive detail-oriented and team focused.

Experience with complex calendar management meeting coordination travel and expense management and video conferencing technology.

At MFS we believe in fair and transparent compensation. For that reason were including the salary range for this position. This range reflects our good-faith expectation forwhat well pay depending on the candidates experience training and addition to the salary we also offer significant and competitive incentive compensationbased on both individual and company performance. Other components of our Total Rewards Package include:

• MFS contributes an amount equal to 15% of your base salary to your retirement account that is separate from the company -sponsored 401(k)

• Education Assistance: MFS contributes $100 monthly up to $10000 lifetime maximum directly to loan provider

• Education Assistance: Tuition reimbursement up to $8000 annually

• Education Assistance: Access to discounted tutors and college coaches

• Generous time off and fully paid leaves including 20-weeks for maternity 12-weeks for parental and caregiver leaves

• Choice of medical and dental plans and an and an employer contribution into the Health Savings Account

• Tax deferred commuter benefits & flexible spending accounts (medical & dependent care)

• Wellness Programs: Robust wellness webinars employee assistance program with a focus on mental health subsidized fitness benefit via Wellhub (formerly Gympass) where you can workout at gyms studios and boutique fitness locations near you join virtual personal training sessions and access a wide variety of well-being apps

Our compensation philosophy is to pay competitively for talent while ensuring equity across employees performing comparable work. We are committed to transparency if you have questions about how we arrived at this range or what additional benefits and bonus opportunities come with the role well be happy to discuss them

#LI-HYBRID

At MFS we are dedicated to building a diverse inclusive and authentic workplace. If you are excited about this role but your past experience doesnt align perfectly we encourage you to apply - you might be just the right candidate for this role or others.

Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for sponsorship.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

If any applicant is unable to complete an application or respond to a job opening because of a disability please contact MFS at or email for assistance.

MFS is an Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race color religion sex national origin age marital status sexual orientation gender identity genetic information disability veteran status or any other status protected by federal state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally retaliation including intimidation threats or coercion because an employee or applicant has objected to discrimination engaged or may engage in filing a complaint assisted in a review investigation or hearing or have otherwise sought to obtain their legal rights under any Federal State or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document linked for your reference.