Large-Scale Collaboration Grant Project Manager

$37.31 - $44.79 per hour Compensation will be based on education experience skills relevant to the role and internal equity.

A. POSITION PURPOSE

Under the supervision of the Sr. Assistant Dean / Chief Operating Officer and in close coordination with project co-leads the Project Manager provides administrative operational and tactical leadership for the implementation of the $10 Million Lilly Endowment Large-Scale Collaboration Grant. This 5-year grant project supports the launch and integration of the Pope Francis Institute for Pastoral Flourishing (PFI) the relocation and integration of JST-SCU into Santa Clara Universitys main campus and the expansion of regional and national network partnerships.

The Project Manager serves as the primary operational engine driving daily grant activities. This position is responsible for ensuring all strategic deliverables sub-project timelines inter-departmental workflows budget tracking and official compliance reporting to the Lilly Endowment are executed seamlessly accurately and on schedule.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Grant Project Management & Operational Execution

• Serve as the central point of tactical execution project tracking and workflow management for all initiatives funded under the $10M Lilly LSC Grant.

• Develop and maintain comprehensive master project plans timelines work breakdown structures and milestone tracking frameworks across all grant components.

• Monitor day-to-day progress across project working groups internal SCU departments (JST GPPM Religious Studies) and external collaborating partners.

• Manage the operational roadmap for Year 1 (Year of Co-Design) coordinating inter-departmental task forces curriculum alignment teams and committee deliverables.

• Identify operational bottlenecks risks or schedule deviations implementing corrective action plans to maintain project momentum.

2. Centralized Compliance Financial Tracking & Grant Reporting

• Manage overall compliance with Lilly Endowment Grant Agreement terms conditions and reporting requirements.

• Partner closely with SCU Office of Sponsored Projects (SPO) JST Finance and University Development to monitor the $10M budget track expenditure allocations approve line-item disbursements and manage sub-award contracts.

• Coordinate write and submit all annual narrative program reports and collaborate with the SPO to submit financial reports to the Lilly Endowment by established deadlines.

• Collect aggregate and verify project data revenue match metrics and qualitative/quantitative outcomes from constituent units (such as CLTM PFI and external partner networks) for centralized reporting.

• Oversee budget revision requests and line-item reallocations in accordance with Lilly Endowment policy guidelines.

3. Stakeholder Coordination & Governance Support

• Facilitate regular communication meeting schedules documentation and reporting streams for the Grant Steering Committee Advisory Boards and Working Groups.

• Serve as the primary liaison between internal academic units and external partner organizations (e.g. ACHTUS RECOSS Iskali regional dioceses Discerning Deacons) managing partner contracts stipends and joint project deliverables.

• Maintain central project repositories shared documentation communications archives and collaborative platforms (e.g. Google Workspace/Drive) to ensure transparent governance.

4. Communications Dissemination & Logistics

• Coordinate the execution of project events national symposia planning retreats workshops and advisory council meetings in collaboration with project staff.

• Implement the grants strategic communication and dissemination plan sharing project insights best practices and research outputs with national theological networks and peer institutions.

• Maintain systematic evaluation data and performance indicators to measure long-term institutional impact and pastoral reach.

5. Other duties as assigned in support of JSTs mission and operational needs

C. PROVIDES WORK DIRECTION

May at times directly supervise grant-funded project personnel logistics coordinators and graduate student assistants. Provides cross-functional project direction and milestone tracking for grant task force leads across partner departments.

D. GENERAL GUIDELINES

Establishes robust project tracking systems and monitors task completion across multiple independent workstreams.

Identifies operational risks early and formulates actionable recommendations for project leads and committee chairs.

Maintains continuous communication with internal SCU administrators external partners and grant officers.

Ensures strict adherence to institutional accounting policies grant agreement terms and federal/foundation compliance regulations.

Prepares comprehensive progress dashboards and status briefs for executive leadership.

E. QUALIFICATIONS

1. Knowledge

• Thorough understanding of formal project management methodologies lifecycle frameworks and grant administration tools.

• Familiarity with private foundation grant administration (experience with Lilly Endowment grants or higher education sponsored programs highly preferred).

• Understanding of university organizational structures academic administration and multi-institutional collaborative networks.

• Knowledge of Catholic ecclesiology ministerial formation and the pastoral realities in the United States preferred.

• Strong understanding of the values ideals and mission of Jesuit higher education and the Jesuit School of Theology preferred.

• Knowledge of ATS-accredited graduate theological education preferred.

2. Skills

• Demonstrated mastery of project management tools (e.g. Asana Smartsheet MS Project Google Workspace) and budget management software.

• Strong written communication skills with proven ability to synthesize complex project data into formal narrative grant reports.

• Excellent organizational skills sharp attention to detail and ability to manage multi-million-dollar project budgets.

3. Abilities

• Exceptional task-management ability: capable of driving execution across complex concurrent timelines with high autonomy.

• Proven ability to build collaborative relationships and gain alignment among diverse stakeholders (faculty university administrators external nonprofit leaders and foundation officers).

• Strong problem-solving skills with a proactive solution-oriented approach to execution.

4. Education

• Bachelors degree required; Masters degree in Business Administration (MBA) Public Administration (MPA) Educational Leadership Higher Education Administration or a related field preferred. Project Management Professional (PMP) certification is a strong plus.

5. Years of Experience

• Two to four years of progressively responsible project management experience managing complex multi-year multi-stakeholder grants or strategic institutional initiatives.

F. PHYSICAL DEMANDS

• Extensive keyboarding and desk work utilizing computer systems.

• Occasional travel to partner organizations national conferences or university events.

• Ability to facilitate long-format project planning meetings and workshops.

G. WORK ENVIRONMENT

JST-SCU allows employees to submit requests for Flexible and Remote work schedules as described in Policy 307 of the SCU employee handbook. If a remote schedule is approved the schools standard is that all permanent employees work in person at least 60% of the time. Currently this position is based at the JST-SCU campus in Berkeley California. Beginning in Fall 2027 the position will be based at the schools location on Santa Clara Universitys main campus in Santa Clara California.

• Typical office environment.

• Mostly indoor office environment with windows.

• Offices with equipment noise and frequent interruptions.

This is an initial 3-year fixed-term position with potential for extension dependent on project milestones performance and funding allocation.

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color ethnicity national origin citizenship ancestry religion age sex sexual orientation gender gender expression gender identity marital status parental status veteran or military status physical or mental disability medical conditions pregnancy or related conditions reproductive health decision making or any other characteristic protected by federal state or local laws. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies please visit the Office of Equal Opportunity and Title IX website at Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please visit the Campus Safety Serviceswebsite. To request a paper copy please call Campus Safety at . The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team ator by phone at . Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status please contact .