IT Purchasing Specialist (Contract Procurement)

Position Title: IT Purchasing Specialist (Contract Procurement)

We are seeking an experienced IT Purchasing Specialist to support the planning administration and execution of a wide range of technology procurement activities. This role is responsible for managing the end-to-end procurement lifecycle providing strategic sourcing recommendations ensuring compliance with applicable procurement regulations and organizational policies and supporting stakeholders throughout the purchasing process.

• Plan and coordinate a variety of IT procurement initiatives including hardware software and technology-related services.

• Collaborate effectively with internal stakeholders to understand procurement requirements and ensure timely execution.

• Provide strategic recommendations on IT purchasing solutions sourcing strategies and procurement best practices.

• Ensure compliance with applicable procurement laws regulations policies and internal procedures.

• Manage the full procurement lifecycle including:

  • Preparing solicitation documents (RFPs RFQs IFBs etc.)

  • Coordinating solicitation activities

  • Evaluating procurement requirements

  • Supporting contract development and execution

  • Facilitating required approval processes

• Support project teams by coordinating vendor quotations conducting contract compliance reviews obtaining necessary approvals and processing purchase orders.

• Monitor procurement activities contracts purchase orders and solicitations while providing regular status reports.

• Maintain procurement records and utilize enterprise resource planning (ERP) project management and procurement management systems.

• Coordinate with cooperative purchasing organizations government contracts and public-sector procurement partners to leverage available purchasing agreements.

• Manage multiple concurrent procurement projects while meeting deadlines and stakeholder expectations.

• Perform additional procurement and contract administration duties as assigned.

• Minimum of 10 years of relevant experience in IT procurement purchasing or contract administration.

• Bachelors degree in Business Administration Supply Chain Management Information Technology Public Administration or a related field. An additional four years of relevant experience may be substituted for the degree requirement.

• Strong understanding of software licensing models including SaaS subscription-based and perpetual licensing as well as IT hardware procurement.

• Experience negotiating pricing terms and conditions for IT products and professional services.

• Proficiency with Microsoft Office applications including Excel Word Access and Adobe Acrobat.

• Experience working with ERP systems such as SAP or comparable procurement platforms.

• Strong organizational analytical and problem-solving skills with the ability to prioritize competing demands.

• Excellent written and verbal communication skills.

• Demonstrated professionalism integrity responsiveness and attention to detail.

• Ability to thrive in a fast-paced deadline-driven environment.

• Ability to work onsite as required.

• Experience with public-sector procurement regulations and competitive solicitation processes.

• Familiarity with electronic bidding and eProcurement platforms.

• Knowledge of state or local government procurement requirements.

• Experience supporting procurement activities within higher education government or other public-sector organizations.

• Experience utilizing project management information systems (PMIS) and procurement reporting tools.

• Free Healthcare Insurance
• 401(k) Retirement Plan
• Free Life Insurance
• Sick Time Off

• Mentorship Program
• Certifications