IT Project Coordinator (Clickup Implementation Contract)

Primary Responsibilities

Project Coordination

• Coordinate implementation activities across business and technical teams.
• Maintain project schedules milestones risks and action items.
• Facilitate project meetings and document decisions and next steps.
• Track project progress and provide status updates to leadership.
• Assist in identifying and resolving project roadblocks.

Stakeholder Engagement

• Meet with department leaders to understand current workflows and requirements.
• Document business processes and implementation needs.
• Coordinate feedback sessions and working groups.
• Serve as a liaison between internal teams and ClickUp implementation resources.

ClickUp Implementation Support

• Assist with workspace structure planning including Spaces Folders Lists and workflows.
• Support testing validation and rollout activities.
• Help ensure consistency and standardization across teams where appropriate.
• Coordinate implementation timelines and department onboarding activities.

Training & Adoption

• Schedule and coordinate training sessions.
• Develop user guides process documentation and onboarding materials.
• Assist teams with adoption and change management efforts.
• Gather feedback and identify opportunities for continuous improvement.

Documentation & Reporting

• Maintain project documentation and implementation records.
• Track implementation metrics and adoption progress.
• Prepare executive-ready status reports and presentations.
• Support project closeout activities and transition planning.

Required Qualifications

• 2 years of project coordination project administration business operations or implementation support experience.
• Experience coordinating software SaaS or technology implementation projects.
• Strong meeting facilitation documentation and organizational skills.
• Excellent written and verbal communication abilities.
• Experience working with multiple stakeholders and business units.
• Proficiency with project management tools such as ClickUp Jira Asana Smartsheet or similar platforms.

Preferred Qualifications

• Previous ClickUp implementation experience is a plus.
• Experience supporting PMO IT Operations or Business Transformation initiatives.
• Familiarity with Agile Scrum or project management methodologies.
• Project CAPM PMP or similar project coordination certification.

Contract Details

• 3-Month Contract
• Full-Time Preferred
• Hybrid or Remote Considered
• Reports to the CISO

• Successful onboarding of identified departments into ClickUp.
• Current project tools ( jira etc. to ClickUp)
• Completion of stakeholder requirements gathering.
• Delivery of training and adoption materials.
• Achievement of implementation milestones and rollout objectives.
• Accurate project reporting and documentation throughout the engagement.

About OneRail

OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes reducing costs and improving order accuracy with store-shelf-to-doorstep visibility OneRail is committed to empowering clients and improving the customer experience.

OneRail was named to the Deloitte Technology Fast 500 two years in a row was ranked 19th in the 2025 FreightTech 25 named for the fifth year in a row to the FreightTech 100 was honored as one of Inc. magazines Best Workplaces 2023 was listed on Forbes lists of Americas Best Startup Employers for the last three years was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail visit .