IT Project Administrator

Salary range: $70-80KPOSITION SUMMARY:The Office of Information Technology is responsible for selecting deploying and supporting software hardware and telecommunication resources for the 450 staff members of the Central Administrative Offices of the Catholic Diocese of Arlington (CAO) the Arlington Catholic Herald (ACH) and the Catholic Charities of the Diocese of Arlington (CCDA) to utilize in fulfilling their mission within the Diocese. The infrastructure is a two domain environment with a single AD forest and includes 10 remote Catholic Charities Offices (CC). The Catholic Charities network is a WAN with remote locations connected by VPN while the CAO is a LAN environment supporting the immediate campus of 200 North Glebe and 80 North Project Administrator plays a critical role in driving the successful delivery of IT projects within the CAO by coordinating project resources organizing project documentation and ensuring effective collaboration among CDA personnel consultants and stakeholders. Working under the direction of the Director this position supports project governance through comprehensive reporting analysis and performance tracking enabling informed decision-making and project accountability. The role requires exceptional time management and organizational skills to proactively monitor project activities manage competing priorities and maintain control of key project addition the Project Administrator must demonstrate strong executive-level administrative capabilities excellent verbal and written communication skills sound judgment and a working knowledge of budgeting financial tracking and reporting to help ensure projects are delivered efficiently on schedule and in alignment with organizational DUTIES:Draft project charter in collaboration with executive sponsor subject matter expert(s) stakeholder(s) and technical the Director Assistant Director and/or Application Services Team Lead in the development of work breakdown structure project plan stakeholder matrix and communication plans using existing tasks and activity assignments for internal and external technical project resources based on in the Evaluation of project risks and help develop mitigation strategies/ project status meetings with technical resources stakeholders and subject matter experts. This includes identifying appropriate attendees scheduling location and necessary resources drafting and circulating meeting minutes to and draft project communications that are identified in the communications plan and/or communications project progress and draft project status presentation materials for status meetings (e.g. project analytical reports or PowerPoint presentations).Monitor progress and schedule sign-off reviews for key milestones and receipt of vendor invoices and review/approve payment for authorized budget to actual project expenses based on approved project internal/external hours based on approved project issues management list and problem resolution by external and internal conclusion of project prepare summary of results and lessons learned and organize and archive all relevant project AND AUTHORITY:Supervision ReceivedGiven wide latitude and exercises significant discretion under the general direction of the IT Demands/Working EnvironmentWhile performing the duties of this job required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand walk stoop kneel crouch and manipulate (lift carry move) light to medium weight of 10 50 poundsRequires good hand-eye coordination arm hand and finger dexterity including ability to grasp and visual acuity to use a keyboard operate equipment and readFrequently required to sit hear talk and use repetitive motion of the hands/wristsWork performed in and out of the office settingOccasional evening and/or weekend work is requiredWork performed in an individual well-lighted cubicle. The noise level is usually low. The space is wheel chair-accessibleQUALIFICATIONS:Knowledge/Skills:Knowledge of project management concepts and techniques and a demonstrated ability to apply them. Basic knowledge of Microsoft Project. Strong verbal and written communication skills including the ability to prepare clear project documentation status reports meeting minutes and stakeholder meeting facilitation time management analytical and problem-solving executive administrative skills as well as exposure to budgeting and to collaborate effectively in a team environment and to maintain composure and focus in the face of shifting priorities and Required: BA in MIS or business-related : CAPM (Certified Associate in Project Management) and Types of Experience: 1 to 3 years coordination or administration experience with IT projects preferably in a mid-size (51 to 500 employees) not-for-profit organization