Internal Project Coordinator & HR Rep

Otto Construction Inc. is seeking a highly organized and detail oriented Internal Construction Project Coordinator & HR Administrator to support our residential construction and remodeling team. This office-based position works directly with Sales Staff and Superintendents to keep information accurate purchases and paperwork moving and follow-up items from falling through the cracks and works directly with all employees for their Human Resource needs.

• Coordinate initial set up and all updates and follow-up actions across multiple projects.
• Track project details and request missing information on projects from clients.
• Initiate purchase orders for products and sub-contractors in a timely manner.
• Promptly investigate and issue any necessary change orders for budget discrepancies on projects.
• Assist sales staff in all necessary internal office functions.
• Track and record weekly project hours for field staff.
• Attend and take minutes for all weekly production meetings and pre-construction project meetings.
• Identify opportunities to improve workflows documentation and internal communication.
• Help vendors and sub-contractors navigate online project management website.
• Serve as a point of contact for employee questions related to HR policies procedures and general workplace matters.
• Assist with onboarding offboarding and employee documentation processes.
• Work with insurance providers on yearly health insurance renewals.
• Help employees with yearly benefit enrollment.
• Help coordinate employee engagement activities communications and internal events.
• Complete yearly insurance audits.
• Perform other related administrative and coordination duties as needed.

• Experience in construction administration project coordination purchasing or a closely related role preferred.

• Excellent organization accuracy follow-through communication and ability to manage competing deadlines.

• Comfort with computers spreadsheets email and digital document systems; Buildertrend experience strongly preferred.

• Ability to understand basic construction terminology purchase orders budgets and project workflows.

• Professional judgment confidentiality and willingness to work as a support partner to multiple employees.

• Familiarity with HR practices employee relations or workplace compliance processes.

• Proposed starting pay of $24$29 per hour based on qualifications and experience.
• 401(k) retirement plan with employer match up to 6% subject to plan eligibility and matching requirements.
• Discretionary employer profit sharing; the company has historically contributed 3% in recent years but future contributions are not guaranteed.
• Company-provided equipment and transportation when authorized for assigned work according to company policy.
• Other benefits and paid leave if applicable will be explained during the hiring process.

Apply through Otto Constructions Indeed posting with your resume and a brief description of your construction coordination administrative and software experience.