Internal Communications Specialist Contract
Devens, MA - USA
Job Summary
We are seeking a collaborative highly organized Internal Communications Specialist to join our team on a 6-month contract basis (mid-October through mid-April 2026) to support day-to-day internal communications during a team members leave. Reporting to the Head of Internal Communications you will serve as the hands-on operational hub for internal messaging slide deck creation channel management and company meeting execution. You will work closely with cross-functional teams to help draft clear messages maintain internal publishing schedules and keep employees informed and connected.
- Multi-Channel Writing: Draft edit and publish concise brand-aligned messaging including emails Slack updates Confluence and digital signage
- Inbound Request Management: Act as the primary coordinator for internal communication submissions working with cross-functional leads (Safety Facilities IT People Operations) to advise on content review and schedule their communications
- Speaker Support: Work with presenters to organize reformat and refine presentation slide decks to align with company branding and formatting standards
- All-Hands Meetings: Coordinate meeting logistics presenter schedules slide decks and audience Q&A tools for company All-Hands meeting
- On-Site Event Support: Assist with live meeting setup in Devensworking with AV/IT teams managing Q&A platform and drafting post-meeting recap emails and summaries
- Recognition Programs: Administer the logistics and communications for employee recognition programs including nomination reviews slide updates manager notifications and award delivery
- Calendar Management: Maintain the internal communications editorial calendar to keep coordination and scheduling on track
- Targeted Campaign Rollouts: Project manage the execution of internal comms projects and messaging
- 23 years of hands-on experience in internal communications corporate communications employee engagement or marketing operations
- Ability to work in person at our Devens MA campus to support hands-on meeting execution and cross-functional team coordination
- Strong writing proofreading and line-editing skills with an ability to turn raw information into clear easy-to-read employee communications
- Strong visual eye for presentation design layout formatting and brand consistency (Google Slides)
- Comfortable using generative AI tools as an efficiency multiplier in daily workflows
- Ability to take direction from the Head of Internal Communications manage tight daily deadlines and work effectively with cross-functional partners across the company
- Perform extended activities such as stooping climbing typing standing sitting etc.
- Willingness to travel or work required nights/weekends/on-call regularly
- Dedication to safety to mitigate hazards that may include heat cold noise fumes strong magnets lead high voltage and cryogenics
Required Experience:
IC