Human Resources Specialist (USU)

ABOUT THE UNIVERSITY STUDENT UNION

The University Student Union as the heart of campus uplifts and empowers students to achieve educational personal and professional goals by providing leadership development meaningful employment and innovative programs services and facilities. We promote equity inclusion and well-being while encouraging social justice advocacy to help Matadors feel heard respected and connected to CSUN. Our facilities include a University Student Union and a 138000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness.

ABOUT THE UNIVERSITY

One of the largest universities in the country California State University Northridge (CSUN) is an urban comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40000 students annually and counts more than 330000 alumni who elevate Southern California and beyond. Since its founding in 1958 CSUN has made a significant and long-term economic impact on California generating nearly $1.9 billion in economic impact and more than 11700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelors degrees to underrepresented minority students and seventh in bachelors degrees to Latino students serves the 13th largest Jewish student population and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them so does Greater Los Angeles and beyond.

POSITION SUMMARY:

Under the guidance of the Manager Human Resources and working as a member of a team of human resources staff responsible for performing a variety of administrative technical and analytical duties of limited to moderate complexity related to the administration of the University Student Unions staff employment program including regular temporary and temporary emergency employees. The position supervises a part-time student assistant employee.

ESSENTIAL DUTIES:

Review analyze develop and administer a wide variety of employment and recruitment-related practices and procedures in support of the University Student Unions (USU) staff (regular temporary and temporary emergency) employment program;

Oversee plan and coordinate the full recruitment and hiring cycle for all staff employee positions including regular temporary and temporary emergency positions;

Provide direction assistance and guidance to supervisors and staff employees on employment and recruitment-related functions including but not limited to:

• Generating and reviewing job descriptions
• Position classifications
• Recommending salary placements and salary ranges
• Full recruitment and hiring cycle
• Evaluating job applicants conducting interviews and selecting new hire(s)
• Employment policies and procedures for international staff
• Verifying eligibility to work in the United States
• Performance management process and conducting performance reviews
• Voluntary separations

Conduct and approve online background checks; conduct reference checks; review results and alert Manager of hiring concerns;

Extend job offers schedule and conduct new hire onboarding and sign- in meetings;

Enter information for new hires and rehires into the Human Resources Management System (HRMS); update information in HRMS including but not limited to: new employee personnel information salary changes supervisor changes terminations evaluation ratings reclassifications merit increases dependent information benefit deduction codes 403b deductions 403b loans PTO accruals tax withholdings etc.;

Train and supervise the work of one (1) part-time student assistant employee monitor performance; generate performance evaluations; administer disciplinary action as needed;

Provide benefit and enrollment information to eligible employees; serve in lead capacity to benefit carriers and the USU benefits broker for the USUs health dental vision long-term disability life insurance accidental death and dismemberment tax-sheltered and pension plans; oversee COBRA benefit program;

Conduct individual benefit orientation sessions prepare necessary documents for implementing coverage and enroll employees upon completion of paperwork;

Plan and coordinate annual open enrollment benefits meeting and provide new information and paperwork as necessary; collect and process annual open enrollment paperwork as required;

Develops and maintains onboarding materials guides checklists presentations and other resources for employees and supervisors;

Coordinates and conducts exit interviews to gather feedback regarding employees work experiences document relevant findings and communicate pertinent information to Human Resources leadership;

Conducts research provides analysis and recommendations on HR topics such as onboarding employee engagement supervisor and employee trainings recruitment retention and benefits management as directed

Collaborates with Manager HR Associate Director HR & Professional Development to plan and implement new or revised HR programs policies or procedures;

Generate and present presentations on a variety of HR topics including but not limited to recruitment employment HR trends etc.;

Collaborate with California State University Northridge Human Resources regarding staff recruitment and employment;

Coordinate enrollment and contribution changes to retirement plans facilitate rollovers and withdrawals assist with loans and loan repayment and verify accuracy of annual pension census and account contributions; research employee vesting in USU pension plan and analyze information provided by retirement plan service providers regarding employee information and contributions;

Review monthly benefits invoices for accuracy process paperwork for payment and calculate and enter into the HRMS payroll deductions for employees electing voluntary coverages;

Create and maintain benefit records and forms (enrollment beneficiaries etc.);

Track regular employee performance evaluation ratings and due dates; send reminders to supervisors;

Serve as back-up administrator to the USUs workers compensation claims program with workers compensation insurance carrier and other ancillary agencies to ensure compliance with applicable laws guidelines regulations and procedures;

Generate employee benefit census;

Process staff unemployment insurance claims;

Track employee data and hours to ensure compliance with mandatory ACA Healthcare tax reports;

Coordinate and oversee record retention files and legally required records and reporting;

Coordinate verify and process annual general salary increases staff bonuses and annual merit increases as applicable;

Process requests for information from the University State and other government and private agencies;

Create and maintain USU list-servs;

Generate letters memos and emails;

Serve as backup for Specialist Human Resources primarily responsible for student employment;

Perform other related duties as assigned.

QUALIFICATIONS:

Education:

Equivalent to graduation from a four-year college or university with a bachelors degree in an applicable field.

Experience:

Equivalent to a minimum of two years professional-level human resources experience in a position which demonstrates the candidate has the ability to perform the duties of the position.

Special Requirements:

Not Applicable.

Preferred Qualifications:

Experience working in a college or university environment

Knowledge Abilities and/or Skills:

• Demonstrated ability to work independently and use initiative and judgment in analyzing information and determining a course of action within the specifications of established guidelines
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Ability to work with confidential and sensitive information
• Thorough knowledge of general human resources recruitment and onboarding practices
• Basic knowledge of HRMS applicant tracking systems and other technology used to administer HR programs
• Basic knowledge of the methods and techniques for conducting research analyzing information identifying best practices and developing recommendations
• Ability to learn interpret and apply a wide variety of laws regulations policies and procedures
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
• Ability to analyze data and make recommendations
• Ability to organize and plan work and projects including handling multiple priorities
• Ability to make independent decisions and exercise sound judgment
• Ability to compile write and present information in one-on-one and group settings
• Ability to conduct independent research and analysis of human resources topics and practices and develop sound recommendations
• Ability to evaluate existing HR policy and procedure identify opportunities for improvement and assist in developing and implementing effective solutions
• Demonstrated ability to establish and maintain effective working relationships within and outside the organization and serve as a liaison for the Human Resources Department and the University Student Union
• Working knowledge of Microsoft Windows applications including Word Excel Outlook and PowerPoint.

WORKING CONDITIONS:

Work is generally performed indoors in a temperature-controlled office environment. Ability to work under pressure and adhere to deadlines. Position requires daily public contact.

SUPERVISION EXERCISED:

This position supervises one part-time student assistant employee.

PAY BENEFITS AND WORK SCHEDULE:

This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical Dental & Vision insurance Life Insurance Vacation Sick Leave 14 paid Holidays company sponsored retirement program and more.

The anticipated hiring range will be as follows and is dependent on experience and qualifications:

Hourly: Minimum: $30.77 Maximum: $33.65

Bi-Weekly: Minimum:$2461.60 Maximum: $2692.31

Annually: Minimum:$64000.00 Maximum: $70000.00

The salary range of the position is as follows:

Hourly: Minimum: $ 27.69 Maximum: $ 40.34

Bi-Weekly: Minimum: $ 2214.92 Maximum: $ 3227.20

Annually: Minimum: $ 57588.00 Maximum: $ 83904.00

APPLICATION PERIOD:

Applications received through September 23 2026 will be considered in the initial review. Review of applications will begin after this date and continue until the position is filled.

In order to be considered in the initial review applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the USU.

HOW TO APPLY:

Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process please visit this link: CHECK:

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.

CANRA:

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.