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Human Resources Coordinator
Job Location:
Job Location:
Hampton, VA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
16 August 2026 (2 hours ago)
Posted:
Application Deadline:
13 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
The Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes workforce administration onboarding HR compliance employee relations activities HRIS administration and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors ensuring accurate execution of HR processes while maintaining compliance with company policies collective bargaining agreements and applicable employment regulations.
This is a fully onsite position requiring attendance at the facility five (5) days per week. The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.
Essential Duties and Responsibilities
HR Operations & Workforce Administration
The Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes workforce administration onboarding HR compliance employee relations activities HRIS administration and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors ensuring accurate execution of HR processes while maintaining compliance with company policies collective bargaining agreements and applicable employment regulations.
This is a fully onsite position requiring attendance at the facility five (5) days per week. The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.
Essential Duties and Responsibilities
HR Operations & Workforce Administration
- Provide day-to-day administrative support to the Human Resources Manager and HR department.
- Maintain employee records and HR documentation ensuring accuracy confidentiality and compliance.
- Process employee status changes including promotions transfers wage changes job classifications and terminations.
- Serve as a primary HR contact for employee questions regarding policies payroll benefits attendance and workplace concerns.
- Prepare employment-related correspondence and maintain personnel files in accordance with company policies and legal requirements.
- Coordinate employment verification requests and other employee documentation needs.
- Process departmental invoices.
- Supports administration of FMLA STD/LTD unemployment claims workers compensation and HR audits.
- Administer workforce processes governed by the collective bargaining agreement including shift bids department transfers seniority-based movement and overtime tracking.
- Coordinate and track job classification changes and union-related employee data.
- Assist with the administration of union dues deductions and related reporting requirements.
- Review and audit timekeeping records for accuracy prior to payroll processing.
- Assist in resolving payroll discrepancies attendance issues and system-related concerns.
- Generate and distribute workforce attendance staffing and manufacturing reports as required.
- Prepare reports and metrics for weekly operational and HR Manufacturing meetings.
- Partner with the Recruiter and hiring managers to support a seamless pre-employment and onboarding experience for new hires.
- Coordinate all new hire administrative activities including employment documentation orientation scheduling facility access and onboarding communications.
- Serve as the primary point of contact for new employees during the onboarding process ensuring a positive and engaging introduction to the organization.
- Prepare and facilitate new hire orientation programs for hourly and salaried employees.
- Develop implement and continuously improve onboarding and orientation processes to enhance employee engagement retention and speed to productivity.
- Collaborate with Operations Safety Payroll IT and department leaders to ensure new hires complete all required training compliance and facility-specific onboarding requirements.
- Coordinate onboarding logistics for all employees including badges locker assignments and personal protective equipment (PPE).
- Support employee relations activities by gathering information documenting concerns and assisting with investigations as directed.
- Maintain confidentiality while handling sensitive employee and labor relations matters.
- Assist management in communicating workplace policies procedures and employee programs.
- Serve as the primary liaison between the organization and temporary staffing agencies.
- Conduct roster and attendance audits to ensure accurate staffing agency billing and workforce accountability.
- Reconcile contingent worker time records and provide documentation to agency representatives as required.
- Coordinate offboarding activities for temporary employees including collection of company property and deactivation of facility access.
- Coordinate employee recognition and engagement programs including service anniversaries birthdays retirement celebrations safety incentives and other employee events.
- Assist with planning and executing employee appreciation activities and company-sponsored events.
- Maintain employee communication tools including digital displays bulletin boards and facility postings.
- Maintain required federal state local and workplace postings.
- Ensure HR processes comply with applicable employment laws labor regulations company policies and collective bargaining agreements.
- Support audits inspections and compliance reporting activities as needed.
- Support responses to unemployment claims workers compensation employment verification requests and HR audits.
- Promote a safe and respectful work environment consistent with company values and safety standards.
- Perform additional duties and special projects as assigned.
- Bachelors degree in Human Resources Business Administration or related field preferred.
- Equivalent combination of education and experience will be considered.
- Minimum of 3 years of Human Resources experience.
- Experience supporting employee onboarding HR administration payroll processes and employee relations.
- Working knowledge of federal and state employment laws.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal written and interpersonal communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office Suite and HRIS systems.
- Strong customer service and problem-solving skills.
- SHRM-CP PHR or other HR certification.
- Experience supporting hourly manufacturing employees.
- Experience in a unionized manufacturing environment.
- Knowledge of collective bargaining agreements and labor relations practices.
- Experience supporting multiple shifts within a manufacturing operation.
- Experience administering leave of absence programs workers compensation claims and unemployment claims in a manufacturing environment.
Required Experience:
Junior IC
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