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Human Resources Coordinator
Job Location:
Job Location:
Hampton, VA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
16 August 2026 (30+ days ago)
Posted:
Application Deadline:
15 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
Reporting to the Sr. HR Manager the Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes workforce administration onboarding HR compliance employee relations activities HRIS administration and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors ensuring accurate execution of HR processes while maintaining compliance with company policies collective bargaining agreements and applicable employment regulations.
This is a fully onsite position requiring attendance at the facility (5) days per week. The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.
Essential Duties and Responsibilities
HR Operations & Workforce Administration
Reporting to the Sr. HR Manager the Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes workforce administration onboarding HR compliance employee relations activities HRIS administration and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors ensuring accurate execution of HR processes while maintaining compliance with company policies collective bargaining agreements and applicable employment regulations.
This is a fully onsite position requiring attendance at the facility (5) days per week. The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.
Essential Duties and Responsibilities
HR Operations & Workforce Administration
- Provide day-to-day administrative support to the Human Resources Manager and HR department.
- Maintain employee records and HR documentation ensuring accuracy confidentiality and compliance.
- Process employee status changes including promotions transfers wage changes job classifications and terminations.
- Serve as a primary HR contact for employee questions regarding policies payroll benefits attendance and workplace concerns.
- Prepare employment-related correspondence and maintain personnel files in accordance with company policies and legal requirements.
- Coordinate employment verification requests and other employee documentation needs.
- Process departmental invoices.
- Supports administration of FMLA STD/LTD unemployment claims workers compensation and HR audits.
- Administer workforce processes governed by the collective bargaining agreement including shift bids department transfers seniority-based movement and overtime tracking.
- Coordinate and track job classification changes and union-related employee data.
- Assist with the administration of union dues deductions and related reporting requirements.
- Review and audit timekeeping records for accuracy prior to payroll processing.
- Assist in resolving payroll discrepancies attendance issues and system-related concerns.
- Generate and distribute workforce attendance staffing and manufacturing reports as required.
- Prepare reports and metrics for weekly operational and HR Manufacturing meetings.
- Partner with the Recruiter and hiring managers to support a seamless pre-employment and onboarding experience for new hires.
- Coordinate all new hire administrative activities including employment documentation orientation scheduling facility access and onboarding communications.
- Prepare and facilitate new hire orientation programs for hourly and salaried employees.
- Collaborate with Operations Safety Payroll IT and department leaders to ensure new hires complete all required training compliance and facility-specific onboarding requirements.
- Coordinate onboarding logistics for all employees including badges locker assignments and personal protective equipment (PPE).
- Support employee relations activities by gathering information documenting concerns and assisting with investigations as directed.
- Maintain confidentiality while handling sensitive employee and labor relations matters.
- Assist management in communicating workplace policies procedures and employee programs.
- Serve as the primary liaison between the organization and temporary staffing agencies.
- Conduct roster and attendance audits to ensure accurate staffing agency billing and workforce accountability.
- Reconcile contingent worker time records and provide documentation to agency representatives as required.
- Partner with staffing agencies and hiring managers to address production staffing needs shift coverage and attendance concerns.
- When needed support recruiting activities by reviewing applications maintaining candidate records in the applicant tracking system (ATS) and facilitating pre-employment screening.
- Coordinate offboarding activities for temporary employees including collection of company property and deactivation of facility access.
- Coordinate employee recognition and engagement programs including service anniversaries birthdays retirement celebrations safety incentives and other employee events.
- Assist with planning and executing employee appreciation activities and company-sponsored events.
- Maintain employee communication tools including digital displays bulletin boards and facility postings.
- Maintain required federal state local and workplace postings.
- Ensure HR processes comply with applicable employment laws labor regulations company policies and collective bargaining agreements.
- Support audits inspections and compliance reporting activities as needed.
- Support responses to unemployment claims workers compensation employment verification requests and HR audits.
- Promote a safe and respectful work environment consistent with company values and safety standards.
- Perform additional duties and special projects as assigned.
- Bachelors degree in Human Resources Business Administration or related field preferred.
- Equivalent combination of education and experience will be considered.
- Minimum of 3 years of Human Resources experience.
- Experience supporting employee onboarding HR administration payroll processes and employee relations.
- Working knowledge of federal and state employment laws.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal written and interpersonal communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office Suite and HRIS systems.
- Strong customer service and problem-solving skills.
- SHRM-CP PHR or other HR certification.
- Experience supporting hourly manufacturing employees.
- Experience in a unionized manufacturing environment.
- Knowledge of collective bargaining agreements and labor relations practices.
- Experience supporting multiple shifts within a manufacturing operation.
- Experience administering leave of absence programs workers compensation claims and unemployment claims in a manufacturing environment.
Required Experience:
Junior IC
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