Human Resources Assistant II

About US:
Tryfacta is a leading nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare IT Business Support and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996 we have a presence in all 50 States. Tryfacta has ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.Tryfacta is seeking a Human Resources Assistant II for our client in Los Angeles CA 90012. This is a temporary contract assignment. If you meet the qualifications listed below and are interested please Apply Now!

Job Diva ID:26-05455
Position Title: Human Resources Assistant II
Location: Los Angeles CA 90012
Duration: 6 Months
Work Schedule: 9/80 hybrid schedule (daily onsite during training) starting as early as 7:00am 4:45pm with every other Friday off
Pay rate: Fixed or Range where applicableKEY RESPONSIBILITIES & JOB DUTIES (minimum 5 years required)

• Assists with the day-to-day recruitment operations within the assigned area of responsibility
• Provide administrative and coordination support for recruitment activities including scheduling interviews and testing communicating with candidates and hiring managers and assisting recruiters with day-to-day operational needs
• Support multiple recruiters by coordinating assignments tracking deadlines maintaining documentation and ensuring recruitment activities move forward efficiently while maintaining confidentiality in the recruitment process
• Prepare review proofread and organize recruitment documents reports forms and personnel records to ensure accuracy completeness and consistency
• Audit recruitment files and folders to verify that required documentation is included and properly maintained
• Maintain and update databases(transfer lists applicant information) and recruitment records within iCIMS applicant tracking systems(ATS)
• Assist with new-hire documentation candidate follow-up reporting and other recruitment-related initiatives
• Develop maintain and follow reference guides procedures and documentation to support consistent processes and knowledge sharing
• Adapt to changing priorities resolve routine problems and work collaboratively with individuals who have different communication styles and working preferences
• Handle confidential information and sensitive personnel matters with discretion professionalism and integrity
• Provide administrative support to Temporary Labor Services as assigned
• Assist recruiter with interview folders formatting scheduling contacting candidates and pre-boarding folders for new hires

Relevant Experience (minimum 5 years required)

• Recruitment support recruitment coordination talent acquisition administration or related human resources functions and training experience is a plus
• Administrative coordination records management document processing or office operations in a fast-paced environment
• Managing multiple assignments supporting several team members or stakeholders and balancing competing priorities
• Reviewing documents for accuracy maintaining complete records and following established policies procedures and workflows
• Using databases iCIMS applicant tracking systems spreadsheets and other technology to manage information and track activities (EXCEL V/LOOKUP & PIVOT TABLES)
• Creating or maintaining procedural documentation reference guides training materials or process instructions
• Prior experience in training or assisting colleagues in understanding procedures and completing administrative tasks
• Providing professional customer service communicating diplomatically and working effectively with individuals at different organizational levels
• Handling confidential information and exercising discretion when working with sensitive records or personnel matters is a must
• Experience in a fast-paced process-driven environment is particularly valuable.
• Proficient in Microsoft Office Word Excel (V LOOKUP & Pivot Tables) PowerPoint OneDrive REQUIRED

MINIMUM QUALIFICATIONS

• Education and Experience: Associates degree from an accredited college or university in a related field and two years of relevant experience; or two years in a client Human Resources Assistant I classification.
• Need candidates whove worked in the Recruiting Dept as an Analyst Coordinator or Assistant
• Required Knowledge of: Methods and techniques of data collection analysis research and report preparation; principles and procedures of data entry record keeping and business letter writing; English usage spelling grammar and punctuation; current office procedures methods and equipment including multi-line phones facsimile machines copiers and computers.
• Required Skills and Abilities to: Conduct basic research studies and prepare supporting reports and documents; learn methods and techniques used to analyze business processes; learn principles of budget preparation; learn methods and techniques used in coordinating training programs; prepare a variety of administrative and financial reports; perform a variety of administrative support duties within an assigned area; understand and follow verbal and written instructions; communicate clearly and concisely both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization other agencies regulatory agencies special interest groups and the public.
• Proficient in Microsoft Excel with strong working knowledge of the Microsoft Office Suite including Excel (V/LOOKUP & PIVOT TABLES) Word PowerPoint and Outlook.
• Minimum 5 years Recruitment Assistant experience required
• Bachelors degree preferred
• Ability to work effectively in a dynamic collaborative team environment
• Flexible and adaptable with the ability to pivot and respond to changing priorities
• Strong attention to detail and commitment to accuracy
• Personable Team Player Flexible Multitask and handles pressure well
• Detail oriented Organized Strong Written and Verbal Communication skills a must
• Human Resource experience in public sector is a plus
• Experience in ATS iCIMS
• Valid California Class C Driver License required

Physical Demands: The work is sedentary. Typically the employee may sit comfortably to do the work. However there may be some walking; standing; bending; carrying of light items such as paper books or small parts; driving an automobile etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices meeting and training rooms libraries and residences or commercial vehicles e.g. use of safe work practices with office equipment avoidance of trips and falls observance of fire regulations and traffic signals etc. The work area is adequately lighted heated and ventilated.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age protected veteran or disabled status or genetic information.