Human Resources and Payroll Manager

• Partner with the Director of Human Resources to support the organizations HR strategy employee experience and office operations.
• Support the development implementation and administration of HR policies processes programs and training initiatives that promote compliance and align with organizational goals.
• Own the accurate and timely processing of bi-weekly payroll ensuring compliance with applicable federal state and local wage hour and payroll tax requirements.
• Administer the companys payroll and HRIS systems including ADP and maintain accurate employee and payroll records.
• Review and ensure accurate calculation and processing of wages overtime bonuses commissions deductions and other forms of compensation.
• Manage payroll-related compliance matters including wage and hour requirements payroll taxes garnishments levies and other legally mandated deductions.
• Administer payroll-related deductions and contributions for 401(k) health insurance HSA/FSA and other employee benefit programs.
• Manage off-cycle payrolls manual checks adjustments and other special payroll processing as needed.
• Coordinate payroll tax filings and remittances working closely with the Controller to ensure accuracy timeliness and compliance.
• In partnership with the Controller support the preparation reconciliation and distribution of year-end tax documents including W-2s and 1099s as well as quarterly and year-end payroll reporting.
• Establish maintain and close state and local payroll tax accounts as the organization expands or business needs change.
• Serve as a trusted HR resource to employees and managers providing guidance on payroll benefits policies procedures and general HR matters.
• Support employee lifecycle activities including recruiting onboarding employee changes leaves of absence disciplinary matters offboarding and other employee relations processes.
• Support performance and talent management employee engagement recognition morale training and development and workplace health and safety initiatives.
• Maintain and support day-to-day office operations including purchasing and inventory management for office kitchen and other workplace supplies.
• Champion and reinforce the organizations culture mission and values through day-to-day interactions and HR practices.
• Support Accounting Operations and HR compliance processes outside of payroll as needed in partnership with the HR Director Controller and other organizational leaders.
• Identify opportunities to improve payroll HR and office processes through increased efficiency automation and best practices.
• Perform other duties and special projects as assigned.

Qualifications :

• A bachelors degree desired.
• Minimum 4 years of industry-related HR experience.
• Experience with ADP preferred or similar HRIS systems
• Knowledge of labor state and federal laws and regulations.
• Alignment to company culture and values. Personality fit with the Hotaling & Co team is key.  
• Strong administrative skills.
• An entrepreneurial approach working in a smaller team environment. 
• High tolerance for multi-tasking flexible and thrives in a dynamic fast-paced executional environment. 
• Excellent verbal and written communication skills.
• Proficient in Excel Outlook PowerPoint and Word.

Physical requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.
• hybrid schedule with employees working onsite Tuesday through Thursday and remotely Monday and Friday.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

The above statements describe the essential functions and qualifications needed for a Human Resources & Payroll Manager and has been prepared by Hotaling & Co. LLC. It also provides employees with a guide to the duties they are expected to perform. It is not intended to be construed as an exhaustive list of all responsibilities duties and skills required of employees in this position. Actual job responsibilities may change at managements discretion without notice.

Hotaling & Co. LLC is an at-will employer which means that an employee may resign or Hotaling & Co. LLC may separate an employee from service with or without cause at any time for any reason. There is nothing written in this position description that guarantees continued employment.

Remote Work :

No

Employment Type :

Full-time