Human Resources Administrator

Position Summary:

The Human Resources Administrator provides day-to-day administrative support for all Human Resources functions within a fast-paced aerospace manufacturing environment. This role is responsible for supporting recruitment and onboarding activities benefits administration employee records management payroll support compliance documentation and various HR programs. The HR Administrator serves as a point of contact for employees and managers regarding HR processes and policies while ensuring accuracy confidentiality regulatory compliance and exceptional customer service. The position works closely with Payroll Operations Safety and leadership teams to support workforce needs in a manufacturing setting.

Primary Duties & Responsibilities:

Other duties may be assigned. Employees are required to follow all company safety policies and procedures and perform all duties in a safe ethical and professional manner.

Recruitment & Talent Acquisition

• Post and manage job requisitions through ATS and external recruiting platforms.
• Review applications and conduct initial candidate pre-screening interviews.
• Coordinate interviews with hiring managers and candidates.
• Prepare and extend employment offers.
• Conduct candidate follow-up and maintain communication throughout the recruiting process.
• Support hiring managers with applicant tracking and recruiting metrics.
• Maintain recruiting records and ensure compliance with applicable employment laws.

Onboarding & Employee Administration

• May conduct new hire orientation and supports with onboarding activities.
• Prepare new hire packets and maintain onboarding materials.
• Coordinate employee badge creation and facility access requests.
• Process personnel transactions including hires transfers promotions status changes and terminations.
• Maintain employee personnel files and electronic records.
• Ensure compliance with document retention requirements and company procedures.
• Respond to employment verification requests.

Benefits Administration

• Administer medical dental vision life disability and voluntary benefit programs.
• Process benefit enrollments qualifying life events and benefit terminations.
• Act as liaison between employees and benefit providers.
• Coordinate annual Open Enrollment activities.
• Reconcile benefit invoices and ensure timely processing of benefit-related billing.
• Assist employees with benefits questions and issue resolution.
• Coordinate COBRA administration and benefit continuation processes.
• Support 401(k) plan administration and employee participation activities.

HRIS Payroll & Data Management

• Maintain employee records within Workday ADP and other HR systems.
• Partner with Payroll to review and validate employee timekeeping and payroll information.
• Process employee changes impacting payroll and benefits.
• Supports with entry of employee attendance vacation leave and other employment records.

Compliance & Employee Lifecycle Administration

• Administer termination processes and prepare all required separation documentation.
• Ensure SOX-compliant processing and documentation of employee status changes and terminations.
• Support HR compliance activities related to federal state and local employment laws.
• Maintain confidentiality of employee information and sensitive company records.
• Support audits and provide documentation as required.
• Assist with employee leave administration including FMLA CFRA disability and related programs.

Employee Engagement & Department Support

• Assist in coordinating employee meetings recognition programs training events and company functions.
• Coordinate catering and logistics for employee events and training activities.
• Support employee communications and HR initiatives.
• Serve as a resource for employees regarding HR policies procedures and available programs.
• Perform other duties as assigned
  

Required Skills:

• Knowledge of California employment law Wage & Hour regulations and HR best practices.
• Understanding of benefits administration leave management and employee recordkeeping requirements.
• Familiarity with COBRA FMLA CFRA ADA OSHA and related regulations.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Exceptional attention to detail and accuracy.
• Strong customer service and employee relations skills.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Ability to work independently while maintaining a high level of accountability.
• Strong problem-solving and analytical skills.
• Proficient in Microsoft Office Suite including Excel Word and Outlook.
• Experience with Workday ADP or similar HRIS/payroll systems preferred.
• Proficiency with Microsoft Office Suite.
• Experience using Workday ADP Workforce Now or similar HRIS systems.
• Experience with applicant tracking systems (ATS).
• Strong data entry and reporting capabilities.
• Ability to learn new software systems quickly.

Experience & Education

• Associates Degree in Human Resources Business Administration or related field preferred. Bachelors Degree preferred.
• Minimum 4-6 years of Human Resources administrative or coordinator experience.
• Experience supporting a manufacturing aerospace automotive industrial or other high-volume hourly workforce environment.
• Experience supporting employee populations of 200 employees preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb stairs; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate.

Shultz Steel LLC is an equal opportunity employer. The companys policy and practice is to provide equal employment opportunities and to assure those opportunities without regard to age sex (including pregnancy childbirth breastfeeding or related medical conditions gender race color creed national origin ancestry sexual orientation including gender identity or gender expression religion (including religious dress and religious grooming) mental or physical disability legally protected medical condition genetic information marital status military or veteran status reproductive decision making or any other status protected by applicable local state or federal anti-discrimination laws.