Human Resources Administrative Assistant

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

DUTIES/RESPONSIBILITIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the team member for this job. Duties responsibilities and activities may change at any time with or without notice.

• Provide administrative support for Human Resources and Accounting functions ensuring efficient daily operations and excellent customer service.
• Maintain confidential employee personnel files HR records and accounting documents in accordance with organizational policies and applicable regulations.
• Assist with recruitment activities including posting job openings scheduling interviews preparing hiring documentation and coordinating onboarding activities.
• Process and track personnel actions such as new hires and employee separations.
• Respond to employee inquiries regarding benefits payroll and general employment-related matters.
• Assist with employee benefits administration including new enrollment changes and communication with management and production employees.
• Maintain HR information systems and databases by entering updating and auditing employee and payroll-related information.
• Coordinate recognition programs and other employee engagement initiatives.
• Assist Accounting Manager with accounts payable and accounts receivable functions including data entry invoice processing and problem solving.
• Reconcile invoices purchase orders and related financial documentation to ensure accuracy and compliance with established procedures.
• Process vendor invoices and other routine financial transactions in accordance with organizational policies.
• Generate routine financial and HR reports for management review.
• Coordinate with vendors employees and external agencies to obtain information and resolve routine administrative issues.
• Ensure compliance with applicable employment laws accounting practices and organizational policies.
• Perform other related duties and special projects as assigned.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and carry office materials weighing up to 40 lbs.
• Ability to communicate effectively in person by telephone and through electronic communication.

Key Competencies

• Knowledge of human resources principles practices and confidentiality requirements.
• Basic knowledge of payroll bookkeeping accounts payable and accounts receivable process.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite HRIS systems and accounting software.
• Ability to handle sensitive and confidential information with discretion.

EDUCATION KNOWLEDGE AND EXPERIENCE

Required Skills/Abilities: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

• High School Diploma or equivalent required.
• Two (2) years of progressively responsible administrative support experience preferably in Human Resources Accounting Payroll or related office environment.
• Experience maintaining confidential records and handling sensitive information with discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Selfâmotivated with strong interpersonal communication and organizational skills able to foster a team-oriented environment.
• Proficient computer skills including Microsoft Office.
• Detail-oriented organized and able to work independently with strong problem-solving abilities.
• Strong business grammar skills and accurate spelling; able to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with employees management and the public.
• Must always maintain confidentiality.
• Ability to travel as needed.
• Valid drivers license required. Motor Vehicle records check and monitoring required for this position.
• Travel may be required as needed.

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Required Experience:

Junior IC