HRIS Specialist

Main Duties & Responsibilities Primary Job Role Work Location: This position is fully in-office and is not eligible for remote or hybrid work. Administer and optimize UKG Pro iCIMS LMS and other HR technology platforms to support HR Talent Acquisition Learning and business operations. Develop and analyze HR metrics dashboards and reports to provide actionable workforce insights for leadership. Manage system security workflows role-based access integrations and employee/manager self-service functionality. Partner with HR Payroll IT and business leaders to troubleshoot issues improve processes and enhance system performance. Lead HRIS projects including system implementations upgrades testing and process automation initiatives. Facilitate requirements gathering process reviews and solution design to support organizational goals and continuous improvement. Develop and deliver end-user training documentation and change management initiatives to drive adoption and effectiveness. Monitor industry trends and recommend technology enhancements that improve efficiency compliance and the employee experience. Perform other duties and special projects as assigned. Essential Job Competencies Safety: fully supports encourages and follows safe work behavior and considers safety of paramount importance in the workplace. Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Communication: Uses active listening skills conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments progress problems and plans through consistent effective communication. Avoids surprises. Interpersonal Skill: Anticipates notices and understands concerns of others involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging awkward or tense interpersonal situations focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support. Information Gathering: Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources and organizes the information according to the research needs. Analytical: Uses a logical systematic sequential approach breaking down complex tasks into its component parts and considering each part in detail. Compares alternatives evaluating the costs benefits risks and chances for success in making decisions. Identifies patterns and trends to determine root cause. Generates a range of creative solutions choosing the most appropriate option. Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others input about critical actions timelines sequencing scope methodology expected outcomes and priorities. Adjusts plans based on input. Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful positive manner with customers. Adaptability: Adapts to changing business needs conditions and work responsibilities. Adapts approach goals and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify ones preferred way of doing things. Company Overview In 1962 Ring Power Corporation became a full-line Caterpillar dealer in North Florida and later expanded its authorized territory to include Central Florida. Today Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas Georgia & Texas - to serve the needs of other specialized industries and customers. Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer order to preserve the Customers First reputation that Ring Power was built on we continually train our employees and work closely with our customers to assure complete satisfaction especially after the sale. Currently more than 2380 employees at 20 locations throughout Florida and the United States work hard to provide the highest quality construction equipment backed by responsive professional service and support at every level. Qualifications Education and Experience Formal Education Bachelors Degree in a related area of study Experience 7 or more years Required / Credentials Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers. Experience with HR data reporting auditing and system troubleshooting. Proficiency in HRIS platforms and related modules (employee data benefits recruiting payroll interfaces) Strong knowledge of data management reporting tools and analytics (e.g. Excel Power BI Tableau) Familiarity with system integrations and file transfer processes (APIs EDI SFTP) Advanced Excel skills (pivot tables VLOOKUP/XLOOKUP data validation) Not Required but Highly Desired Criteria HR certification (PHR SPHR SHRM-CP SHRM-SCP) HRIS or systems certification (e.g. Workday Pro UKG certification) Data analytics or project management certifications (e.g. PMP Lean Six Sigma or similar) Updating of Knowledge Job requirements frequently change requiring re-training once or more per year. Responsibility for Change Innovation Overall Improvement and/or Effectiveness Problem Solving Job requires complex problem solving skills in a dynamic environment. Independent research and analysis are routinely required to develop appropriate solutions. Awareness and intervention is expected to prevent problems from occurring. Creativity Job requires extensive creativity and a constant need to find new and improved solutions to be effective. Autonomy Job is not monitored. Involvement in determining overall objectives is encouraged. Use of discretion in how the work is done setting priorities and decision making is expected. Achieving desired outcomes is evaluated with little emphasis on process. Working Environment Stress Load Regular exposure to these stresses (20-80% of the time). Workload Fluctuation Job frequently involves changes in priorities complexity and/or quantity of work. Work Schedule Work is routinely performed during regular business hours with rare exceptions. Organizational Impact A persons performance in this job has significant immediate impact on expense efficiencies or achievement of overall department and company objectives. Supervisory Responsibility Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team) Physical Demands NA: Not Applicable O: Occasionally - (up to 3 hours/day) F: Frequently - (3-6 hours/day) C: Constantly - (6-8 hours/day) N/A: Climbing N/A: Balancing O: Stooping N/A: Kneeling N/A: Crouching N/A: Crawling O: Reaching O: Standing C: Sitting F: Walking C: Feeling C: Fingering O: Grasping C: Repetitive Motion C: Talking C: Hearing O: Pushing - Up to 25 lbs. O: Pulling - Up to 25 lbs. O: Lifting - Up to 25 lbs. N/A: Pushing - 26-50 lbs N/A: Pulling - 26-50 lbs. N/A: Lifting - 26-50 lbs. N/A: Pushing - Over 50 lbs. N/A: Pulling - Over 50 lbs. N/A: Lifting - Over 50 lbs. Environmental Conditions NA: Not Applicable O: Occasionally - (up to 3 hours/day) F: Frequently - (3-6 hours/day) C: Constantly - (6-8 hours/day) C: Inside conditions: Protection from weather but not necessarily from temperature change. O: Outside environmental conditions: No effective protection from weather. N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour. N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour. N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level N/A: Vibration: Exposure to oscillating movements of the extremities of whole body. N/A: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts electrical current working in high places exposure to heat and/or chemicals. N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes odors dust mists gases or poor ventilation. N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids. N/A: Air particulates / contaminants: the worker is required to wear respirator. RING POWER CORPORATION INC. IS AN EQUAL OPPORTUNITY EMPLOYER
Primary Job Role Work Location: This position is fully in-office and is not eligible for remote or hybrid work. Administer and optimize UKG Pro iCIMS LMS and other HR technology platforms to support HR Talent Acquisition Learning and business operations. Develop and analyze HR metrics dashboards and reports to provide actionable workforce insights for leadership. Manage system security workflows role-based access integrations and employee/manager self-service functionality. Partner with HR Payroll IT and business leaders to troubleshoot issues improve processes and enhance system performance. Lead HRIS projects including system implementations upgrades testing and process automation initiatives. Facilitate requirements gathering process reviews and solution design to support organizational goals and continuous improvement. Develop and deliver end-user training documentation and change management initiatives to drive adoption and effectiveness. Monitor industry trends and recommend technology enhancements that improve efficiency compliance and the employee experience. Perform other duties and special projects as assigned. Essential Job Competencies Safety: fully supports encourages and follows safe work behavior and considers safety of paramount importance in the workplace. Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Communication: Uses active listening skills conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments progress problems and plans through consistent effective communication. Avoids surprises. Interpersonal Skill: Anticipates notices and understands concerns of others involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging awkward or tense interpersonal situations focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support. Information Gathering: Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources and organizes the information according to the research needs. Analytical: Uses a logical systematic sequential approach breaking down complex tasks into its component parts and considering each part in detail. Compares alternatives evaluating the costs benefits risks and chances for success in making decisions. Identifies patterns and trends to determine root cause. Generates a range of creative solutions choosing the most appropriate option. Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others input about critical actions timelines sequencing scope methodology expected outcomes and priorities. Adjusts plans based on input. Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful positive manner with customers. Adaptability: Adapts to changing business needs conditions and work responsibilities. Adapts approach goals and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify ones preferred way of doing things.
Education and Experience Formal Education Bachelors Degree in a related area of study Experience 7 or more years Required / Credentials Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers. Experience with HR data reporting auditing and system troubleshooting. Proficiency in HRIS platforms and related modules (employee data benefits recruiting payroll interfaces) Strong knowledge of data management reporting tools and analytics (e.g. Excel Power BI Tableau) Familiarity with system integrations and file transfer processes (APIs EDI SFTP) Advanced Excel skills (pivot tables VLOOKUP/XLOOKUP data validation) Not Required but Highly Desired Criteria HR certification (PHR SPHR SHRM-CP SHRM-SCP) HRIS or systems certification (e.g. Workday Pro UKG certification) Data analytics or project management certifications (e.g. PMP Lean Six Sigma or similar) Updating of Knowledge Job requirements frequently change requiring re-training once or more per year. Responsibility for Change Innovation Overall Improvement and/or Effectiveness Problem Solving Job requires complex problem solving skills in a dynamic environment. Independent research and analysis are routinely required to develop appropriate solutions. Awareness and intervention is expected to prevent problems from occurring. Creativity Job requires extensive creativity and a constant need to find new and improved solutions to be effective. Autonomy Job is not monitored. Involvement in determining overall objectives is encouraged. Use of discretion in how the work is done setting priorities and decision making is expected. Achieving desired outcomes is evaluated with little emphasis on process. Working Environment Stress Load Regular exposure to these stresses (20-80% of the time). Workload Fluctuation Job frequently involves changes in priorities complexity and/or quantity of work. Work Schedule Work is routinely performed during regular business hours with rare exceptions. Organizational Impact A persons performance in this job has significant immediate impact on expense efficiencies or achievement of overall department and company objectives. Supervisory Responsibility Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team) Physical Demands NA: Not Applicable O: Occasionally - (up to 3 hours/day) F: Frequently - (3-6 hours/day) C: Constantly - (6-8 hours/day) N/A: Climbing N/A: Balancing O: Stooping N/A: Kneeling N/A: Crouching N/A: Crawling O: Reaching O: Standing C: Sitting F: Walking C: Feeling C: Fingering O: Grasping C: Repetitive Motion C: Talking C: Hearing O: Pushing - Up to 25 lbs. O: Pulling - Up to 25 lbs. O: Lifting - Up to 25 lbs. N/A: Pushing - 26-50 lbs N/A: Pulling - 26-50 lbs. N/A: Lifting - 26-50 lbs. N/A: Pushing - Over 50 lbs. N/A: Pulling - Over 50 lbs. N/A: Lifting - Over 50 lbs. Environmental Conditions NA: Not Applicable O: Occasionally - (up to 3 hours/day) F: Frequently - (3-6 hours/day) C: Constantly - (6-8 hours/day) C: Inside conditions: Protection from weather but not necessarily from temperature change. O: Outside environmental conditions: No effective protection from weather. N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour. N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour. N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level N/A: Vibration: Exposure to oscillating movements of the extremities of whole body. N/A: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts electrical current working in high places exposure to heat and/or chemicals. N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes odors dust mists gases or poor ventilation. N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids. N/A: Air particulates / contaminants: the worker is required to wear respirator. RING POWER CORPORATION INC. IS AN EQUAL OPPORTUNITY EMPLOYER