HR Spec (Information Systems)

As a HR SPEC (INFORMATION SYSTEMS) GSyou will be responsible for planning operating and administering the operation of the Human Resources Information Systems (HRIS). Data within the systems must conform to standardization set by the Office of Personnel Management (OPM) Department of Defense (DoD) Department of the Army (DA) Department of the Air Force (DAF) National Guard Bureau (NGB) and other governing legislation or agencies. Duties are performed to both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the State. Trains and provides technical assistance to lower graded specialists.

MAJOR DUTIES:
1. Provides technical assistance and guidance to supervisors leadership and various staff members in the operation maintenance and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems automated records management systems case management systems personnel records applications HR In-Processing via virtual platforms and virtual personnel services. Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries Personnel/Payroll data reconciliations and rejected data entries from reports. Reviews daily products to determine trends identify problem areas and recommend modifications additions or deletions of products. Establishes schedules to meet personnel system requirements. Responsible for daily pick up distribution and analysis of print products to ensure they conform to requirements and meet quality standards. Conducts compliance review and submission of Position Organization Address (POA) and Organizational Hierarchy (OH) changes to National Guard Bureau (NGB). In accordance with published guidance verifies that system enhancements and system patches are working properly.

2. Provides training to familiarize HRO staff HRO remotes and supervisors with the HRIS. Advises applicable personnel of any updates for coding system transactions and maintaining system security. Provides input for the development of Standard Operating Procedures (SOPs) to be used by HRO staff and customers. Leads periodic formal training designed to inform users of current and future changes. Monitors progress of training until competence is developed within HRO functional areas.

3. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge of human resources management rules regulations policies and procedures that have impact on or are related to HRIS. Compiles personnel and statistical reports and advises staff in the proper documentation for personnel actions. Researches and analyzes problems while monitoring actions requested to ensure that problems encountered are fixed. Reviews data flow actions to ensure that interfacing systems are updated initiating the re-flow process when necessary. Ensures HRO staff is informed and trained on system changes including patches messages and system advisory notices. Identifies system operational problems and works with local Information Technology (I.T.) and NGB to coordinate activity for timely resolution. Determines equipment needs discrepancies relocations etc. Ensures only authorized person(s) have access to the system. Uses automated system to effectively process personnel actions in accordance with the Guide to Processing Personnel Actions and local personnel systems checklists as required.

4. Monitors and controls HRIS access. Performs user account management services by identifying users to be added/deleted/modified. Controls groups by assignments and reviews system privileges to ensure confidentiality. Provides customer service for HRIS helpdesk tickets requests for information and/or assistance.

5. Performs other duties as assigned.

CONDITIONS OF EMPLOYMENT & NOTES:

1. Must be able to obtain and maintain the appropriate security clearance of the position.

2. Ability to establish effective professional working relationships with coworkers and customers contributing to a cooperative working environment and successful accomplishment of the mission.

3. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.

4. May occasionally be required to work other than normal duty hours; overtime/comp time may be required.

5. This position is designated as Essential Personnel and may be subject to duty in preparation for or in response to a state emergency or disaster declaration. Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard Director of Manpower and Personnel (NGB-J1).

6. The work may require the incumbent to drive a motor vehicle; if so and an appropriate valid drivers license is mandatory.

7. Participation in direct deposit is mandatory.

8. For positions requiring the operation of motor vehicles candidates must have a valid state drivers license.

GENERAL EXPERIENCE:
The applicant must have competencies (knowledge skills abilities and behaviors) that include military and civilian experiences completed education learned skills obtained knowledge endorsed abilities and training program accomplishments. The following seven basic qualification competency factors are applicable to the Series GS-0201 career levels:

• Skilled in collecting and analyzing data effectively efficiently and accurately;
• Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication;
• Ability to write English in reports and presentation formats;
• Ability to communicate clearly and effectively;
• Skilled in presenting formal training presentations and briefings;
• Ability to assess body language and perceive emotional and/or distress levels; and
• Skilled in applying procedures and directives by reading and interpreting program material.