HR Operations Specialist

At Lightspeed Systemswereon a mission to help schools create safer more effective digital learning environments. Trusted by thousands of schools worldwide our solutions help education leaders manage technology protect students and improve learning outcomes.

We need an HR Operations Specialist who loves building clean reliable systems and processes that scale with us.

This is a builders full ownership of our HR systems records and workflows: standardizing them strengthening them and continuously improving how they sure the data the paperwork the process and the system of record areaccurate current and built to scale.

Youllbe part systems owner part process architect part detail-obsessed operator and 100% focused on giving Lightspeed an HR foundation thatholdsup.

NOTE:This position is hybrid and requires several dayson siteeach week at our Austin TXheadquarters.

Visa sponsorship is not available for this position.

WHAT YOULL DO

• Own HR systems and data integrity.Administer our HRIS and ATS end-to-end and make sure oursystems of recordstayaccurate consistent and fully trustworthy.

• Administer the employee lifecycle.Process new hire paperwork coordinate onboardinglogistics(accounts equipment requests orientation scheduling) manage offboarding checklists and documentation andmaintainpersonnel files.

• Own compliance recordkeeping.Manage I-9/E-Verify processesrequiredlabor law postings policy acknowledgment tracking personnel file audits and support EEO/ACA reporting.

• Administer benefits and leavelogistics.Process enrollments and life-event changes reconcile vendor invoices and track leave documentation (FMLA state leave accommodations paperwork).

• Build and document HR processes.Create clear documented SOPs and repeatable workflows for onboarding offboarding leave systems maintenance and anywhere else a strong process makes the whole team faster.

• Support recruiting operations.Post jobs coordinate interview scheduling generate offer letters manage background checks and keep the ATS pipeline clean and current.

• Produce HR reporting.Build andmaintainrecurring reports and dashboards (headcount turnover compliance status) for leadership.

• Use AIlikeitspart of your toolkit.Use AI tools to draft communications summarize data build templates andgenerally makethe admin work faster and not asking you to be an engineer; were asking you to be curious and current.

WHAT YOU BRING

• 35 years of experience in an HR administrative HR operations HRIS or generalist role with heavy systems and process ownership not just checklist execution.

• A demonstratedtrack recordof building and strengthening HR systems and processes independently.

• Strong HRIS/ATS experience: comfortable configuring auditing and maintaining data integrity in HR systems.

• Sharp attention to detail and a documentation-first instinct: you naturally build the SOP and make processes repeatable rather than relying on memory alone.

• Working knowledge of core HR compliance requirements (I-9 FMLA/leave basics recordkeeping).

• Self-starter energy and a fast independent learning style. Youdontneed a training plan or a lot ofhandholding; you dig in find the answer and figure out the tool or process on your own before asking.

• Comfort with HR technology and genuine curiosity about waiting for a workshop to figure out how tools likeClaude/ChatGPT Copilot or other AI platforms can make you sharper.

• Clear precise written communication: you can write a policy SOP or process doc that peoplecanunderstandand follow.

NICE-TO-HAVES

• Experience with HR system implementations migrations or large-scale process improvements.

• Edtech or SaaS background: if you already understand our worldyoullramp faster and contribute sooner.

• Familiarity with payroll processes and tools.

• PHR or SHRM-CP certification preferred.

WHY YOULL LOVE IT HERE

• Your work will directly support the people who protect millions of students in classrooms every day. The mission is real and it shows up in how we work.

• Youllget real ownership of the systems and processes that run HR here with plenty of room to build them out and leave your fingerprints on how weoperate.

• Youlljoin a smart driven mission-focused team that cares deeply about both impact and each other.

ABOUT US

With more than 25 years of serving education Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices Lightspeeds cloud-managed solutions include the most effective web filtering student safety monitoring classroom management device management and data analytics software available. Headquartered in Austin Texas with a European office in London UK Lightspeed serves over 23 million students across 31000 schools in 43 countries utilizing 15 million devices. Learn more at .

We love our employees and we show it. Our benefits and perks are built to support your overall wellbeingat work and beyond. Offerings vary by country.

ABOUT OUR ATX HQ

If your role includes spending time onsite you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done and a whole lot more.

• 15000 sq. ft. of open work area offices and huddle rooms
• Snacks galore and a private chef serving up lunch Tuesday through Thursday every week
• A state-of-the-art fitness center (with outfitted locker rooms)
• Physical therapist onsite regularly
• Indoor and outdoor casual collaboration spots
• Pet-friendly office environment
• A golf simulator go-carts shuffleboard corn hole and MORE fun

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting)

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports inspires and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race color religion sex sexual orientation gender identity marital status age disability national or ethnic origin military service status or other protected characteristic.