HR Generalist ADP Workforce Now Specialist

• Serve as a primary HR user and internal subject matter resource for ADP Workforce Now.
• Maintain and optimize ADP Workforce Now processes across multiple modules including recruiting onboarding payroll time and attendance benefits ACA compliance Document Cloud/document management employee records training tracking reporting and I-9/employment eligibility verification.
• Ensure employee data is entered accurately and maintained consistently in ADP Workforce Now.
• Identify opportunities to streamline HR workflows and improve system efficiency.
• Generate and audit ADP reports for payroll benefits compliance employee changes turnover training and other HR-related needs.
• Maintain data integrity security and confidentiality within HRIS systems.

• Process accurate and timely bi-weekly payroll through ADP Workforce Now.
• Enter review and audit payroll-related transactions including new hires terminations wage adjustments status changes benefit deductions garnishments tax changes direct deposit updates and year-end payroll data.
• Review and audit employee timecards for accuracy.
• Monitor time and attendance records missed punches schedule issues overtime and attendance concerns.
• Assist in ensuring compliance with wage and hour requirements child labor laws full-time/part-time status tracking and company policies.
• Work with managers to resolve payroll or timekeeping discrepancies prior to payroll processing.

• Administer and maintain Form I-9 documentation in compliance with federal requirements.
• Complete employment eligibility verification and E-Verify processes as applicable.
• Monitor I-9 completion timelines and follow up on missing or incomplete documentation.
• Maintain accurate and confidential employment eligibility records.
• Assist with compliance audits related to employee records payroll benefits and employment eligibility.

• Administer employee benefit programs including health dental vision life disability and 401(k) plans.
• Conduct benefit orientations and assist employees with benefit enrollment questions.
• Monitor benefit eligibility waiting periods and ensure timely enrollment for eligible employees.
• Process benefit enrollments changes and terminations through ADP Workforce Now and/or carrier systems.
• Assist with annual open enrollment preparation communication employee support and data entry.
• Respond to employee questions regarding company health and welfare benefit programs.
• Assist with COBRA administration and ensure timely and accurate processing of required information.

• Support ACA tracking reporting and compliance through ADP Workforce Now.
• Monitor employee hours and benefit eligibility status for ACA purposes.
• Assist with annual ACA reporting and employee notices.
• Administer and track leaves of absence including FMLA and company leave programs.
• Maintain required leave documentation and ensure related records are handled confidentially and accurately.
• Support compliance with applicable federal state and local employment regulations.

• Maintain accurate and up-to-date employee personnel payroll medical benefit training I-9 and compliance files.
• Use ADP Workforce Now Document Cloud or other approved systems to manage employee documentation.
• Ensure proper document retention organization and confidentiality.
• Prepare employee separation forms and related documents.
• Process employee changes in ADP Workforce Now and other internal systems.
• Respond to verification of employment requests in accordance with company policy.

• Provide backup support to track and maintain employee training records and certifications.
• Provide backup support to coordinate safety and OSHA-related training programs.
• Provide backup support to maintain training files rosters testing records and certification renewal schedules.
• Assist with workers compensation administration.
• Maintain injury records and complete First Report of Injury forms accurately and timely.
• Assist with claim reporting investigation documentation and communication with carriers.
• Maintain OSHA logs and assist with annual posting and reporting requirements.

• Manage onboarding tasks in ADP Workforce Now to ensure timely completion of required forms policy acknowledgements payroll information benefit documents and compliance requirements.

• Support the recruiting process through ADP Workforce Now Recruiting including job postings applicant tracking candidate communication and hiring workflow coordination.
• Coordinate pre-employment processes.
• Prepare and maintain new hire documentation and onboarding materials.
• Conduct or assist with new employee orientations.

• Provide HR support to employees and managers regarding policies procedures payroll benefits onboarding and general HR questions.
• Maintain professional timely and confidential communication with employees managers vendors and carriers.
• Support the Human Resources Manager and executive leadership with HR projects reporting audits and administrative needs.
• Stay current on HR practices employment regulations payroll requirements and ADP Workforce Now system updates.

• Minimum of five years of Human Resources experience required.
• Minimum of five years of hands-on ADP Workforce Now experience strongly preferred.
• Demonstrated experience using multiple ADP Workforce Now modules preferably including payroll time and attendance recruiting onboarding benefits ACA reporting document management and I-9/E-Verify.
• Payroll processing experience required.
• Strong understanding of HR processes employee records benefits administration onboarding and compliance tracking.
• Experience with timekeeping audits payroll deductions wage changes garnishments and employee status changes.
• Strong knowledge of Microsoft Office including Outlook Word and Excel.
• Ability to maintain strict confidentiality and handle sensitive employee information appropriately.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.

• Associates or bachelors degree in Human Resources Business Administration or related field.
• HR certification such as SHRM-CP SHRM-SCP PHR or SPHR.
• Experience in a retail grocery hospitality or multi-location employer environment.
• Experience with ACA tracking and reporting.
• Experience with COBRA FMLA OSHA workers compensation and benefit administration.
• Experience improving HRIS workflows or implementing ADP Workforce Now process improvements.

• Processing payroll in ADP Workforce Now.
• Entering and auditing new hires terminations pay changes deductions and benefit changes.
• Managing onboarding workflows.
• Using recruiting/applicant tracking features.
• Reviewing and correcting timecards.
• Running and interpreting ADP reports.
• Managing employee documents through ADP Document Cloud or similar document storage tools.
• Tracking ACA eligibility and compliance data.
• Supporting I-9 and employment eligibility verification processes.
• Maintaining accurate employee records across multiple ADP modules.

• Strong ADP Workforce Now technical skills.
• Strong generalist HR knowledge.
• High degree of accuracy with payroll benefits and employee data.
• Ability to troubleshoot HRIS payroll onboarding and timekeeping issues.
• Ability to interpret policies procedures and technical instructions.
• Ability to interpret technical instructions define problems collect data establish facts and draw valid conclusions.
• Ability to calculate payroll deductions adjustments benefit deductions and related figures.
• Ability to communicate clearly and professionally with employees at all levels.
• Ability to prioritize work in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to identify process gaps and recommend improvements.

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Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.

As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.