HR Coordinator

Company Overview At Greenbrier we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer manufacturer and supplier of freight rail transportation equipment and services. Greenbriers heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us. Greenbriers success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety Quality Respect for People and Customer Satisfaction. Our Inclusion Diversity Engagement Access and Leadership (IDEAL) commitment is rooted in these values which lead to a culture where employees are engaged and feel good about coming to work every day. Summary Summary The Human Resources Assistant II independently provides administrative and operational support to applicants employees and Human Resources staff on routine and semi-routine assignments. This position applies established policies and procedures to maintain records and databases respond to inquiries support applicants coordinate documents and recurring workflows and assist with employee events recognition and training activities. The position identifies and resolves common issues and escalates exceptions appropriately. Duties and Responsibilities To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices. Performs routine and semi-routine data entry independently and verifies information for accuracy. Uses Canva Microsoft Word Excel PowerPoint and Outlook accurately and independently to complete administrative assignments. Maintains personnel files by uploading information to the HRIS (ADP) in accordance with established procedures and confidentiality requirements. Manages routine employee and applicant inquiries applies available policies and procedures resolves common questions and escalates exceptions appropriately. Answers incoming telephone calls provides routine information and routes more complex matters to the appropriate parties. Maintains a clean secure and welcoming reception area and coordinates the arrival and direction of visitors and employees. Independently supports applicants with the online employment application process and resolves common process questions. Maintains and distributes current employee information policy and procedure manuals and other communications according to established schedules and needs. Processes employment verification requests within established procedures and escalates exceptions. Coordinates the routine distribution of employee paychecks. Assists with planning and executing company events and coordinates assigned schedules documents and follow-up activities. Supports employee recognition programs and independently completes recurring administrative activities. Maintains inventory and tracks the use of Greenbrier logo employee gift items identifying and resolving common discrepancies. Assists with employee training activities and coordinates related routine documents schedules or communications. Qualifications The following generally describes requirements to successfully perform the assigned duties. Minimum Qualifications High school diploma or equivalency test/GED. Ability to communicate fluently in both English and Spanish verbally and in writing. Advanced proficiency in Microsoft Word Excel PowerPoint and Outlook. Ability to manage multiple routine and semi-routine assignments concurrently with accuracy. Ability to identify plan start and complete recurring work independently within established procedures. Ability to apply policies and procedures resolve common issues and recognize when exceptions should be escalated. Ability to collaborate communicate and give and receive feedback professionally both verbally and in writing. Ability to work both independently and in a team environment. Ability to receive and interpret information exercise sound judgment within established guidelines and communicate it appropriately. Preferred Qualifications One or more years of experience in administration or human resources. Experience using ADP. Work Environment and Physical Requirements Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to be in a plant or shop environment which will require the use of PPE equipment as environmental conditions dictate the majority of time in this position will be in a climate controlled office environment. Physical Activities and Requirements Frequency Key Not Applicable: Activity is not applicable to this occupation Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5 hours/day) Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5 hours/day) Constantly: Occupation requires this activity more than 66% of the time (5.5 hours/day) Working Postures Sit: Constantly Stand: Frequently Walk: Occasionally Bend: Occasionally Kneel/Squat: Occasionally Crawl: Not Applicable Climb: Not Applicable Reach Forward: Constantly Reach Upward: Constantly Handling/Fingering: Constantly Lift / Carry Requirements 5-10 lbs: Occasionally 10-25 lbs: Occasionally 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75 lbs: Not Applicable Push / Pull Requirements Up to 10 lbs: Occasionally 10-25 lbs: Occasionally 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75 lbs: Not Applicable Footer EOE including Vet/Disability Click here for more information: Know Your Rights Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at or call us at .---- Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @ or from our applicant tracking system iCIMS after you have created a secure account and submitted your application. During the application process you will create a secure account in our secure applicant tracking site that ends with -. In this portal we will ask you to provide your contact information past employment history education history and other job-related information.
Summary The Human Resources Assistant II independently provides administrative and operational support to applicants employees and Human Resources staff on routine and semi-routine assignments. This position applies established policies and procedures to maintain records and databases respond to inquiries support applicants coordinate documents and recurring workflows and assist with employee events recognition and training activities. The position identifies and resolves common issues and escalates exceptions appropriately. Duties and Responsibilities To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices. Performs routine and semi-routine data entry independently and verifies information for accuracy. Uses Canva Microsoft Word Excel PowerPoint and Outlook accurately and independently to complete administrative assignments. Maintains personnel files by uploading information to the HRIS (ADP) in accordance with established procedures and confidentiality requirements. Manages routine employee and applicant inquiries applies available policies and procedures resolves common questions and escalates exceptions appropriately. Answers incoming telephone calls provides routine information and routes more complex matters to the appropriate parties. Maintains a clean secure and welcoming reception area and coordinates the arrival and direction of visitors and employees. Independently supports applicants with the online employment application process and resolves common process questions. Maintains and distributes current employee information policy and procedure manuals and other communications according to established schedules and needs. Processes employment verification requests within established procedures and escalates exceptions. Coordinates the routine distribution of employee paychecks. Assists with planning and executing company events and coordinates assigned schedules documents and follow-up activities. Supports employee recognition programs and independently completes recurring administrative activities. Maintains inventory and tracks the use of Greenbrier logo employee gift items identifying and resolving common discrepancies. Assists with employee training activities and coordinates related routine documents schedules or communications. Qualifications The following generally describes requirements to successfully perform the assigned duties. Minimum Qualifications High school diploma or equivalency test/GED. Ability to communicate fluently in both English and Spanish verbally and in writing. Advanced proficiency in Microsoft Word Excel PowerPoint and Outlook. Ability to manage multiple routine and semi-routine assignments concurrently with accuracy. Ability to identify plan start and complete recurring work independently within established procedures. Ability to apply policies and procedures resolve common issues and recognize when exceptions should be escalated. Ability to collaborate communicate and give and receive feedback professionally both verbally and in writing. Ability to work both independently and in a team environment. Ability to receive and interpret information exercise sound judgment within established guidelines and communicate it appropriately. Preferred Qualifications One or more years of experience in administration or human resources. Experience using ADP. Work Environment and Physical Requirements Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to be in a plant or shop environment which will require the use of PPE equipment as environmental conditions dictate the majority of time in this position will be in a climate controlled office environment. Physical Activities and Requirements Frequency Key Not Applicable: Activity is not applicable to this occupation Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5 hours/day) Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5 hours/day) Constantly: Occupation requires this activity more than 66% of the time (5.5 hours/day) Working Postures Sit: Constantly Stand: Frequently Walk: Occasionally Bend: Occasionally Kneel/Squat: Occasionally Crawl: Not Applicable Climb: Not Applicable Reach Forward: Constantly Reach Upward: Constantly Handling/Fingering: Constantly Lift / Carry Requirements 5-10 lbs: Occasionally 10-25 lbs: Occasionally 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75 lbs: Not Applicable Push / Pull Requirements Up to 10 lbs: Occasionally 10-25 lbs: Occasionally 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75 lbs: Not Applicable