HR Administrative AssistantRecords Clerk (Full Time)

About Quality Temp Staffing

Quality Temp Staffing is a family-owned small business. We are proudly Latino and veteran-owned built on the belief that we work to live not live to work. For over 35 years weve proudly served Los Angeles County committed to our communitieshelping our employees and their families by providing individuals with opportunities to grow thrive and build meaningful careers in the medical field. Through personalized support and a deep understanding of the unique needs of both our clients and staff we continue to connect top talent with the facilities that need them most.

Quality Jobs. Quality People.

General Job Information

Department: Human Resources

Scheduled Hours: 0800-1630

Working Days: M-F

Location: Granada Hills CA

Salary Range: $21

Status: Full-Time

We are looking for a reliable and detail-oriented HR Administrative Assistant / Records Clerk who enjoys keeping information organized maintaining accurate records and supporting a busy healthcare staffing office.

This is a hands-on administrative role for someone who is organized dependable comfortable working with confidential information and able to manage multiple tasks while maintaining accuracy. The ideal candidate takes pride in keeping records up to date and helping the HR team stay organized and on track.

What Youll Do

• Maintain accurate and organized electronic and physical employee candidate and HR records.
• Assist with onboarding and pre-employment documentation ensuring required documents are complete and up to date.
• Review employee files for missing incomplete or expired documentation and follow up as needed.
• Enter update and maintain employee information in HR systems and databases.
• Assist with processing employee paperwork forms certifications licenses and other required documentation.
• Track employee credentials certifications expiration dates and other compliance-related requirements.
• Assist with timesheet grading during payroll applying CA time and labor laws.
  
• Prepare and organize documents for employee files facility requirements audits and internal records.
• Assist with sourcing prescreening and scheduling potential candidates.
• Communicate with employees regarding missing paperwork documentation deadlines and HR requirements.
• Communicate with healthcare facilities regarding employee documentation onboarding requirements and administrative needs.
• Answer phones respond to emails and assist employees candidates and clients with general questions.
• Assist with scheduling interviews orientations onboarding appointments and other HR-related activities.
• Maintain confidentiality when handling employee candidate facility and company information.
• Assist with general office administration filing scanning copying data entry and organization.
• Attend job fairs school presentations and other events with recruiters.
• Participate in social media recruiting and assist in creating content for company social media platforms.
• Support the HR team and other departments with special projects and administrative tasks as needed.
• Help identify opportunities to improve organization recordkeeping and administrative processes.

The ideal candidate is:

• Detail-oriented You notice small discrepancies and take pride in keeping records accurate and complete.
• Organized You can manage files deadlines documentation and multiple priorities without losing track of details.
• Reliable You follow through on assignments and can be counted on to complete tasks accurately and on time.
• Confidential and discreet You understand the importance of protecting sensitive employee and company information.
• A strong communicator You are comfortable communicating professionally with employees candidates healthcare facilities and coworkers.
• A critical thinker You can identify missing information recognize problems and take appropriate steps to resolve them.
• Adaptable You can learn new systems processes and facility requirements and adjust as needed.
• Self-motivated You can work independently prioritize your workload and take initiative without needing constant direction.
• Team-oriented You are willing to help your coworkers and contribute wherever needed regardless of department.
• Professional You represent QTS with professionalism respect and a positive attitude in all interactions.

Qualifications:

• Previous administrative HR records management healthcare staffing or related office experience.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong computer skills and comfort using email spreadsheets databases and HR systems.
• Ability to manage multiple priorities and meet deadlines.
• Strong data entry and recordkeeping skills.
• Ability to work independently and as part of a small team.
• Reliable source of transportation for occasional events or off-site activities.

Preferred:

• Previous HR or healthcare staffing experience.
• Experience maintaining employee or personnel files.
• Experience with HRIS or employee management systems.
• Experience with onboarding and pre-employment processes.
• Experience tracking licenses certifications or compliance documentation.
• Experience with BambooHR or similar HR software.
• Bilingual (Spanish).

Why Join Quality Temp Staffing

At QTS we believe great work starts with a great workplace. We value work-life harmony professionalism integrity and teamworkwhile giving our employees opportunities to grow and make a meaningful impact in healthcare.

What We Offer:

Health Benefits Medical dental vision life and supplemental coverage

401(k) Employer match of up to 3%

Work-Life Balance Flexible scheduling and employee discounts

Growth & Opportunity A chance to learn contribute and grow with a close-knit team

Meaningful Work Help connect healthcare professionals with opportunities that ultimately support quality patient care

Our Core Values: Work-Life Harmony Professionalism Integrity & Trust Opportunity Excellence in Patient Care

Quality Temp Staffing is an Equal Opportunity Employer and values diversity in the workplace. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability.

At this time Quality Temp Staffing does not offer employment-based visa sponsorship. We are only accepting applications from individuals who are U.S. citizens lawful permanent residents (green card holders) or those who currently hold a valid and active U.S. work visa that permits employment without the need for employer sponsorship. All applicants must be authorized to work in the United States without the need for current or future sponsorship.

Quality Temp Staffing is committed to complying with the Americans with Disabilities Act (ADA). If you require reasonable accommodations during any part of the application or hiring process due to a disability please contact our Human Resources department at to request assistance. We are happy to work with you to ensure accessibility throughout the hiring process.

All employment offers are contingent upon the successful completion of a background check and if applicable a drug screening in accordance with applicable laws. Due to the sensitive nature of the work confidentiality and adherence to HIPAA and other privacy standards are required.

Employment with Quality Temp Staffing is at-will. This means that either the employee or the employer may terminate the employment relationship at any time with or without notice or cause as permitted by law.

Fraud Alert:

All official communications from Quality Temp Staffing will originate from an email address ending in @. Emails from other domains not explicitly mentioned do not represent Quality Temp Staffing and should be considered fraudulent. We strongly advise candidates not to engage with any communications outside of these parameters. If you suspect fraudulent activity please report it to us immediately at

Required Experience:

Junior IC