Health Professions Work-Based Learning Coordinator (Career Services Counselor III)

Job Summary

The Health Professions Work-Based Learning Coordinator supports Gateways Health Professions programs through centralized coordination of clinical and healthcare Work-Based Learning placement processes aligned with students academic pathways. The position coordinates student participation in clinical and healthcare Work-Based Learning opportunities through placement support onboarding and compliance coordination healthcare partner engagement operational systems management academic and career pathway navigation and workforce-readiness development. This centralized support model improves operational consistency across programs and reduces the administrative burden on faculty and program coordinators.

Job Duties:

• Health Professions WBL Coordination & Participation Support:
  
• Coordinates clinical and healthcare Work-Based Learning placement processes for Health Professions students across assigned programs.
  
• Collaborates with faculty program coordinators healthcare agencies and community partners to support placement assignments onboarding scheduling clinical and healthcare WBL participation and workforce partnership activities.
  
• Monitors placement timelines agency capacity onboarding requirements and participation processes related to Health Professions WBL pathways.
  
  Career Coaching & Student Support:
  
• Supports students with onboarding Work-Based Learning participation requirements workplace readiness and career-connected learning preparation related to Health Professions pathways.
  
• Assists students with professional expectations communication standards transition-to-employment preparation and onboarding requirements including background checks drug screens immunizations titers CastleBranch and agency-specific compliance expectations.
  
• Supports student engagement participation follow-up academic advising support academic and career pathway navigation educational planning support resource connection and workforce-readiness development.
  
• Program faculty retain responsibility for final course-level verification and approval before clinical participation.
  
  Healthcare Partner Classroom & Event Engagement:
  
• Serves as a liaison between Gateway and healthcare/community partners supporting Health Professions WBL pathways.
  
• Maintains communication regarding placement availability onboarding requirements scheduling processes agency expectations advisory-board participation and partnership activities; assists with developing new placement relationships as needed.
  
• Coordinates workshops informational sessions onboarding support activities workforce-readiness programming recruitment events and student engagement initiatives related to Health Professions WBL participation.
  
  Operational Systems Compliance Documentation & Outcomes Tracking:
  
• Coordinates Memoranda of Agreement (MOA) initiation tracking renewal timelines and related documentation processes; coordinates with KCTCS and the Business Office as needed.
  
• Maintains records related to placements onboarding activities agency partnerships compliance processes participation outcomes and workforce engagement activities.
• Supports compliance systems and departmental technologies institutional reporting for division leadership and programs outreach initiatives workforce partnership engagement and operational effectiveness activities related to Health Professions WBL participation.
• Other duties as assigned.

Minimum Qualifications:

• Bachelors degree or equivalent and 4 to 6 years of relevant experience
  
• Ability to coordinate clinical and healthcare work-based learning placements student onboarding activities and related documentation processes.
  
• Knowledge of or ability to learn healthcare placement and compliance requirements including background checks drug screens immunizations titers CastleBranch and agency-specific onboarding expectations.
  
• Ability to manage multiple placement timelines onboarding requirements student records and partner communications with accuracy and confidentiality.
  
• Ability to collaborate effectively with Health Professions faculty program coordinators healthcare agencies employers students and institutional departments.
  
• Ability to support students with professional expectations workplace readiness career and academic pathway navigation and transition-to-employment preparation.
  
• Ability to coordinate healthcare partner engagement informational sessions workshops and student-support activities.
  
• Detail-oriented self-motivated ability to work independently and adapt seamlessly to fast-paced dynamic environments.
  
• Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
  
• Excellent verbal and written communication skills.
  
• Proven ability to manage multiple priorities effectively and meet tight deadlines.
  
• Proficient in Microsoft Office (Excel Forms Outlook Teams SharePoint Word)
  
  

Preferred Qualifications:

• Experience in healthcare education clinical coordination healthcare administration workforce development Work-Based learning advising student services or higher education.
  
• Experience coordinating clinical placements student onboarding compliance processes agency agreements or healthcare-partner relationships.
  
• Experience using onboarding compliance student-engagement scheduling reporting or data-tracking systems including CastleBranch or similar platforms.
  
• Experience supporting healthcare career pathways career-connected learning or workforce-readiness initiatives.
  
• Previous experience in a community college setting
  

Additional Skills Requested:

• Work is primarily performed in an office and campus environment and requires regular computer use.
• The position may require occasional travel between campus locations and healthcare partner sites
• Event setup and breakdown
• Occasional lifting moving or carrying of materials and supplies up to 25 pounds.

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.