Grants & Contracts Administration Specialist

The Wyoming Department of Workforce Services is seeking a Grants & Contracts Administration Specialist to join the Wyoming Apprenticeship Team. This position combines grant administration customer service program coordination and employer engagement to support the growth of Registered Apprenticeship and Pre-Apprenticeship opportunities across the state.

In this role you will assist the Apprenticeship Program Lead to manage apprenticeship grants throughout their lifecycle help businesses and grant recipients navigate program requirements review applications and payment documentation maintain program and financial records and support state and federal reporting. You will also serve as a key point of contact for employers workforce partners education providers and members of the public seeking information about apprenticeship programs and available funding.

This is a great opportunity for someone who enjoys both detailed administrative work and working with people. The ideal candidate is organized responsive comfortable managing multiple priorities and able to explain processes and requirements clearly to customers and partners.

Who Were Looking For

You may be a strong fit for this position if you:

• Enjoy helping customers understand processes requirements and next steps.
• Are comfortable reviewing detailed documentation and identifying missing or inconsistent information.
• Can manage multiple deadlines applications records and follow-up items at the same time.
• Communicate clearly and professionally by phone email and in person.
• Are comfortable applying established policies and requirements while recognizing when an unusual situation needs additional review.
• Enjoy a role that combines detailed administrative work with customer service outreach and relationship building.
• Can work independently while also collaborating closely with a small team.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance
• Paid vacation sick leave FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information oryou can watch this short video to learn about our benefit package!

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Grant & Contract Administration

• Manage apprenticeship grants from application through closeout.
• Review applications and supporting documentation for eligibility completeness and accuracy.
• Communicate with applicants and recipients to resolve missing information or discrepancies.
• Review payment requests invoices and supporting financial documentation.
• Track awards expenditures balances deadlines reporting requirements and deliverables.
• Maintain complete electronic grant records and assist with federal and state reporting.

Program Administration & Coordination

• Respond to program inquiries through email phone and other communication channels.
• Develop and update forms presentations resource guides correspondence outreach materials and other program resources.
• Coordinate meetings webinars training sessions presentations events and other program activities.
• Maintain program records contact lists shared files calendars and follow-up items.

Employer & Community Engagement

• Serve as a resource for employers and partners interested in Registered Apprenticeship Pre-Apprenticeship work-based learning and available funding.
• Build relationships with employers workforce centers education providers industry associations government entities and community organizations.
• Provide introductory technical assistance and connect partners with additional resources or subject-matter experts.
• Participate in presentations outreach events and statewide activities including occasional travel.
• Deliver presentations to employers community partners and other stakeholder groups to increase awareness and understanding of Registered Apprenticeship Pre-Apprenticeship available grant opportunities and related program resources.
• Travels as needed to support team activities including outreach events presentations meetings trainings and other program-related activities.

PREFERENCES:

• Strong computer skills including typing Excel Word and Google
• Strong communication skills both written and oral
• Ability to use critical thinking and problem-solving skills
• Attention to detail and ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work with a team and independently
• Knowledge and understanding of effective communication and customer service skills

NOTES:

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.
• For the Veterans preference consideration supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

Clickhere to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.