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Grant Manager
Job Location:
Job Location:
Nashville, IN - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
28 May 2026 (30+ days ago)
Posted:
Application Deadline:
3 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Quality Staffing Inc. also doing business as Goddard Mason Executive Search a leading full-service employment agency matching qualified talent with some of the areas top companies is looking for an experienced Administrative Services Manager/Grant Managertowork through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville TN. This is a hybrid position working from 8:00 am to 5:00 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $28.50 per hour.
Grant Manager Job Description:
The Grant Manager role will support CEDEP and BGM by leading grant application development coordinating award startup activities monitoring budgets and expenditures and ensuring required programmatic and financial reporting is completed accurately and on time. This position serves as a key coordination point between program leadership fiscal partners contracts procurement and federal funders to keep grant activities compliant well documented and on schedule. In-office work will be required for this position so candidates must be local to the Nashville area.
Grant Manager Key Responsibilities:
- Lead & Coordinate Grant Applications from NOFO Review through Submission
- Review NOFO NOA and FOA requirements including evaluation criteria attachments formatting rules and submission methods.
- Create and maintain application timelines checklists SharePoint folder structure and version control.
- Schedule and facilitate application kickoff meetings with program leadership and contributors.
- Track action items follow up on missing components and manage draft-to-final progression.
- Coordinate budget development budget justification and alignment with allowable costs.
- Compile narrative sections required attachments and certifications; perform final quality checks for completeness formatting naming conventions and consistency.
- Post-Award Startup & Implementation
- Review award terms and conditions and document key requirements such as budget period reporting cadence restrictions match carryover and prior approvals.
- Meet with program leadership to discuss NOA terms and startup needs.
- Communicate budget structure cost restrictions and reporting expectations to program staff.
- Prepare and submit expansion requests when new funding requires formal or informal permission to accept or implement.
- Track post-award decisions and maintain documentation for audit readiness.
- Ensure internal partners have the information needed to initiate compliant actions including contracts procurements travel staffing changes and approvals.
- Maintain Budget Integrity & Financial Readiness
- Build and maintain monthly expenditure reports and budget projections.
- Analyze staffing patterns to support accurate personnel cost forecasting.
- Identify discrepancies early and coordinate corrections through the appropriate process including journal vouchers when needed.
- Track correction status to completion and document the resolution.
- Review order forms for programmatic and laboratory supplies equipment or invoice approval as assigned.
- Pull reports compile existing budgets and locate current scopes budgets and contract documentation.
- Lead Reporting & Grant Closeout
- Own the reporting calendar including due dates internal deadlines dependencies and follow-up items.
- Compile performance metrics such as quarterly reports with program in the appropriate platform.
- Compile financial metrics including spending variances and projections with fiscal partners.
- Submit reports through the required portal or system and retain confirmation documentation and final versions.
- Manage funder follow-up questions revisions and corrective actions.
- Confirm final expenditures invoices contract closeouts and outstanding obligations.
- Submit closeout packages by deadline and archive complete audit-ready closeout files including lessons learned and carryover or no-cost extension needs.
- Lead Stakeholder Communications & Fiscal Governance
- Attend federal agency check-in meetings and provide status updates risks accomplishments and upcoming milestones.
- Lead monthly expenditure report meetings covering spenddown staffing costs contract expenditures projections and risks.
- Prepare meeting materials document action items and deadlines and follow up to completion.
- Maintain strong communication with program leadership and CEDEP business functions including contracts fiscal compliance and procurement.
- Proactively escalate risks which could affect allowability deadlines spending pace or program deliverables.
- Provide general administrative support including drafting letters and routing signature requests.
- Respond to fiscal legislative and oversight requests by compiling accurate supportable data and maintaining an audit trail.
Preferred Qualifications for Grant Manager position:
- Experience with grant application development grant management budgeting accounting or contract management.
- Experience interpreting federal funding requirements grant awards reporting instructions or fiscal guidance.
- Strong Excel skills including the ability to maintain expenditure reports analyze variances and support projections.
- Experience coordinating work across program fiscal procurement and leadership stakeholders.
- Strong written and verbal communication skills including the ability to communicate clearly with internal teams external partners and leadership.
- Strong Microsoft Office skills including Outlook PowerPoint and Word.
- Ability to manage multiple priorities track deadlines follow up consistently and maintain accurate records.
- Ability to work independently exercise sound judgement and complete assignments with minimal revision.
Benefits Include:
- Weekly Pay/Comparable Wages
- Major Medical Insurance
- Indemnity Medical Dental and Vision Insurance
- Term Life Insurance and Short-Term Disability
Interested Here is how to apply:
- Click on Apply Now and complete the process.
- This job closes on 6/10/26 (or when the position is filled) and will no longer accept resumes after this date.
Quality Staffing Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race color religion sex sexual orientation gender identity national origin veteran status or disability status.
Required Experience:
Manager
About Company
We Find Qualified Workers that Get the Job Done Take the Worry Out of Your Staffing Schedule a Meeting Fill Jobs Meet Deadlines Delight Your Customers Are You Tired of Being Short Staffed? Finding employees is hard, finding qualified employees is even harder. Without the right candida ... View more
