Grant Accounting Specialist

Grant Accounting Specialist

Midland College Midland Texas

JOB SUMMARY

The Grant Accountant supports the financial administration monitoring reconciliation and reporting of federal state local and private grants awarded to Midland College. Working under the direction of the Associate Director of Grant Accounting this position helps ensure grant transactions are accurate properly documented recorded timely and consistent with grant requirements and College policies. The Grant Accounting Specialist works closely with grant directors and College departments to monitor budgets review financial activity prepare routine reports and reimbursement documentation and resolve accounting discrepancies. This position is well suited for an accounting professional who is detail-oriented organized interested in grant compliance and eager to develop expertise in governmental and higher education accounting

ABOUT MIDLAND COLLEGE

At Midland College we believe education transforms lives strengthens communities and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin we serve dual-credit students first-time-in-college learners adult students and working professionals. Through strong partnerships with K-12 schools universities business and industry and community organizations we make education accessible prepare students for meaningful careers and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work challenging ourselves to improve and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES We embrace challenges with curiosity optimism and a solutions-oriented mindset.

STUDENTS Student success is at the center of every decision we make.

ACT We take ownership move with purpose and deliver meaningful results.

We seek individuals who are adaptable resilient and energized by change. Our employees ask thoughtful questions challenge the status quo solve problems collaboratively and continuously look for better ways to serve students. We work hard think strategically and hold ourselves accountable. We also believe great teams support one another celebrate successes and bring positivity perspective and a sense of humor to the workplace.

What You Can Expect at Midland College:

• A leadership team committed to action collaboration and continuous improvement.
• A Board of Trustees that values stewardship innovation and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work supportive colleagues and the opportunity to make a lasting impact every single day.

If youre passionate about making a difference excited by growth and innovation and ready to help students succeed while strengthening the Permian Basin we invite you to join our team.

ESSENTIAL FUNCTIONS

• Support the financial accounting and reporting of assigned federal state local and private grants under the direction of the Associate Director of Grant Accounting
• Monitor grant budgets expenditures and account activity; identify discrepancies unusual transactions or potential budget concerns for review
• Review grant transactions and supporting documentation for mathematical accuracy appropriate approvals available budget and consistency with grant and College requirements
• Reconcile assigned grant accounts and general ledger activity to financial reports and supporting documentation
• Prepare routine financial reports reimbursement requests drawdown documentation and invoices for review and submission by the Associate Director of Grant Accounting
• Prepare journal entries budget adjustments account corrections and other accounting transactions with appropriate supporting documentation
• Maintain accurate complete organized and audit-ready financial records for assigned grants
• Track grant reporting reimbursement and other financial deadlines; communicate upcoming needs to the Associate Director and grant personnel
• Assist with establishing grant accounting structures including department and general ledger account setup budgets and system controls
• Assist grant directors and departmental personnel with routine questions regarding grant balances expenditures documentation and financial procedures
• Research grant terms institutional policies and applicable financial requirements; elevate complex compliance questions to the Associate Director
• Assist with month-end and year-end closing activities related to grants and assigned accounts
• Prepare schedules reconciliations and supporting documentation for internal and external audits
• Assist with year-end financial reporting state reporting and schedules supporting the Colleges audited financial statements
• Perform general ledger maintenance for assigned grant accounts
• Participate in training and professional development related to grant accounting compliance and College systems
• Provide backup support for other Accounting department functions as assigned
• Assist the Associate Director of Grant Accounting Director of Accounting and Associate Vice President of Accounting Services with reports projects and financial analysis
• Perform other duties as assigned

Required Qualifications:

• Associates degree or equivalent in Accounting Business Finance or related field; equivalent combination of education and experience may be considered
  Minimum of two years of accounting or bookkeeping experience
• Strong analytical organizational and problem-solving skills
• High level of accuracy and attention to detail
• Working knowledge of general ledger accounting and basic financial reporting
• Excellent computer skills including Word Excel and financial software
• Excellent written verbal and interpersonal communication skills
• Ability to interpret and apply complex regulations policies and procedures
• Ability to establish and maintain effective working relationships with faculty staff auditors and external agencies

Preferred Qualifications:

• Experience with grant accounting grant administration or sponsored programs
• Experience performing general ledger or account reconciliations
• Experience preparing journal entries financial reports or reimbursement requests.
• Familiarity with federal grant requirements or Uniform Guidance under 2 CFR Part 200
• Experience in higher education governmental or nonprofit accounting
• Experience using Jenzabar One or another enterprise accounting or ERP system
• Familiarity with grant reimbursement processes budget monitoring or audit documentation

WORK ENVIRONMENT

• Typical office
• Business Hours
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. 12:00 p.m.
  • summer M-Th 7:30 a.m. 5:30 pm
• Periodic evening and weekend hours during peak periods (e.g. open enrollment payroll)
• Occasional travel (less than 10%)

Physical Demands

• Must be able to lift or move up to 25 pounds
• Must be able to sit or stand for long periods of time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Travel for training meetings and events both in and out of town may be required

Salary Range: $37924.00 - $38493.00

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

• medical prescription dental and vision plans FSA
• retirement savings programs
• tuition remission for employees
• generous paid time off including winter break

To learn more go to:Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code 51.215 which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application CV/resume and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting there is a required minimum posting period of five business days.