Gift Processing Specialist II
Job Location:
Saint Paul, MN - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Gift ProcessingSpecialistII
Location:Hybrid Minneapolis -St. Paul Metro Area with3 days ofregular in-office workrequired(officeis located inSt. Paul).
Application Deadline: OpenUntil Filled
Anticipated Start Date:October2026
Position Summary:The Gift ProcessingSpecialistIIprovides day-to-day coordination and oversight of gift processing operations fortheMembership and Annual Giving department. This role ensures all gifts are processed accurately compliantly and efficiently while supporting a high-quality member and donor experience across all giving channels.
The coordinator connects Development FinanceGrantsCorporate PartnersConservation OperationsMembership& Annual GivingChapter & Volunteer Servicesand IT to ensureprocessalignment across systems workflows and reporting. Thispositionplays a criticalroleinmaintainingandrefiningcurrentoperations enabling revenue growth and preparing the organization for campaign-level fundraising activity.
Primary Responsibilities:
Gift Processing
Serve as a subject-matter expert on gift processing policies IRS regulations and industry best practices.
Administergift processing activity in Microsoft Dynamics 365 CRM and relatedthird-partysystems tomaintaindata accuracy and record integrity.
Coordinate and manage theclientpartnership with Deluxe Corporation on their Remote Desktop Capture (D24/7) and R360 caging service solutions for the daily processing of inbound membership and annual giving campaigns.
Executeday-to-day gift processing including standardmembership transactions charitablegifts pledges/pledge payments recurring donationsinternalPFQFemployee givingthrough payrollemployer matching gifts and restricted contributions.
Manage andmonitorthird-partycharitable giving platforms and funding portals tofacilitatedonor participationand ensure theactiveprocessing of employer matches employee giving contributions DAF grants QCDs and other philanthropic gifts.
Executethe ACH deposit process in coordination with Finance team and other internal stakeholders managing accounts with multiple external parties and coordinating information from various sources.
Ensuremember and donorgifts are processedand receipted withaccuracy including proper handlingand compliancerelated totax-deductibilityof premiums quid pro quo contributions and multi-year commitments.
Systems Data & Process Support
Maintain documentation and internal controls to support efficientandcompliant gift processing.
Monitor trackand provide updates ongift processing volume timelines and outstanding items.
Serve as an operational partner for system changes affecting gift processing including testing workflow updates and documentationof standardoperating procedures.
Identifyprocess gaps inefficiencies and risks and help implement improvements to strengthen operations and reporting.
Cross-Functional & Organizational Support
Collaborate to support coordinated gift processingthat improvesthemember anddonorexperience.
Work cross-functionally with the Development Team to support processing and accuracy related to pledges memorials tributes and major gifts.
Help resolvememberdonorand partner inquiries related to gift transactions giving methods and processing issues.
Support operational readiness during peak periods campaigns and system changes.
AssistwithadditionalMembership & Annual Giving operational priorities as assigned.
Required Qualifications
Bachelors degree or equivalent professional experience in nonprofit operations finance or administrative roles.
Minimum ofone yearof experience in gift processing data operations or related work.
Experience working with Customer Relationship Management (CRM) systems (Microsoft Dynamics Salesforce etc.).
Strong attention to detail and commitment to data accuracy.
Experience coordinating workflows and managing multiple priorities in a high-volume environment.
Strong organizational problem-solving and communication skills.
Preferred Qualifications
Experience in a nonprofit or membership-based organization.
Familiarity with Microsoft Dynamics 365.
Experience supporting employer matching gift programs or alternative giving methods (DAFs stock QCDs).
Experience supporting reporting audits or compliance-related processes.
Passion for conservation the uplands and the hunting community.
Salary:Salary range:$49300-$61600 benefits. Commensurate with qualifications and experience.
To Apply:Please combine a cover resume and three (3) references as a single Word document or PDF file before uploading to the Resume area of your internal or external application on our recruitment website.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. Please include your cover letterresumeandthreereferences as a single Word document or PDF file on the Recruitment please indicate which specific position you are applying for.
Pheasants Forever is an equal opportunity employer and does not discriminate on the basis of race color creed religion sex (including pregnancy childbirth and related medical conditions) national origin or ancestry age disability status marital status familial status sexual orientation gender identity or expression or any other characteristic protected by applicable federal state or local law. This policy governs all aspects of employment including but not limited to selection job assignment compensation discipline termination and access to benefits and training.Required Experience:
Junior IC
About Company
Conservation is more than a mission – it’s a movement. From improving wildlife habitat to mentoring the next generation of hunters, our community leads the charge for the uplands across the country.
