Front Office Coordinator

ANE Consulting is a leading construction management services firm supporting large complex high-visibility construction projects. The Front Office Coordinator will support the Program Management Office (PMO) initially focused on AECOM-Hill GC across several multi-billion-dollar high-rise Design-Build projects.

As Front Office Coordinator you will support the Program Management Office and serve as the primary point of contact for visitors while keeping front-office operations and shared office areas running smoothly. This role combines front-desk visitor meeting onboarding and general office operations support in a professional high-volume construction program environment.

The position is fully in-person at 777 3rd Avenue 8th Floor Monday through Friday from 8:30 a.m. to 5:00 p.m.

• Keep the front desk covered by greeting registering escorting and assisting visitors.
• Coordinate visitor access new-employee access conference rooms and meeting setup.
• Answer and direct calls provide basic information and address visitor questions and concerns.
• Support onboarding activities including security lists welcome emails badges Genea access and first-day welcomes.
• Maintain a professional and welcoming front-office environment for employees visitors and project stakeholders.

• Oversee mail packages couriers office supplies vendor coordination and maintenance requests.
• Maintain office equipment coffee and water stations kitchen areas mail/supply room and conference rooms.
• Perform regular office and supply sweeps to restock paper and supplies and keep shared areas organized.
• Update the PMO floorplan/database.
• Assist with calendars printer reads and special projects.
• Coordinate with vendors and others as needed to support smooth day-to-day office operations.

• Degree and 3 years of front office coordinator experience or 8 years of relevant experience.
• Proficiency with Microsoft Office including Word PowerPoint Outlook and Excel.
• Strong customer service skills and excellent verbal and written communication.
• Positive team-oriented attitude and professional approach to working with employees visitors vendors and project stakeholders.
• Comfortable working throughout the office including frequent walking restocking and light lifting of approximately 1020 lbs.
• Strong organizational skills and the ability to manage multiple front-office and administrative responsibilities.

• Compensation over $60000 based on experience.
• Paid benefits.
• Paid time off (PTO).
• 401(k) with company match.
• Monday-Friday schedule 8:30 a.m. to 5:00 p.m.
• Fully in-person position at 777 3rd Avenue 8th Floor New York City.
• Opportunity to support a Program Management Office involved with several multi-billion-dollar high-rise Design-Build construction projects.
• Direct exposure to a large-scale high-profile construction program and professional project environment.