Front Desk Facilities Operations

Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.

The Front Desk - Facilities Operator serves as the first point of contact for employees visitors suppliers and business partners while supporting day-to-day facility operations administrative processes and supplier coordination. This role helps create a welcoming inclusive and customer-focused workplace experience while ensuring efficient facility operations strong cross-functional collaboration and accurate financial processing.

Working closely with Facilities Procurement Finance (Accounts Payable) Real Estate and site leadership this individual demonstrates accountability agility innovation authenticity and collaboration to support business operations within a technology-driven Utilities & Energy organization.

Duties & Responsibilities:

Front Desk & Workplace Experience

• Serve as the primary point of contact for visitors employees contractors and suppliers providing a professional inclusive and customer-centric experience.

• Manage front desk operations including visitor check-in badging and responding to general inquiries.

• Coordinate food service support and vendor interactions for meetings events and workplace activities.

• Assist with general office administration and daily workplace operations.

• Support site communications meeting logistics and employee engagement activities as needed.

• Foster a welcoming respectful and collaborative environment for all employees and guests.

Procurement Finance & Systems Support

• Create and manage Purchase Orders (POs) through completion while ensuring accuracy and timely processing.

• Receive reconcile and track invoices; partner with Accounts Payable to resolve discrepancies and payment issues.

• Respond promptly to system workflows and approval processes.

• Process and manage Capital Authorization Requests (CARs) Service Job Contract (SJC) purchase orders and related invoices.

• Support supplier onboarding setup and maintenance of supplier records.

• Collaborate with Procurement teams on Statements of Work (SOWs) contracts and supplier documentation.

• Maintain financial records and documentation in compliance with company policies and procedures.

• Provide dedicated administrative support to Real Estate leadership including CAR processing PO creation invoice tracking and supplier setup.

• Demonstrate accountability and attention to detail when handling financial and procurement-related transactions.
  

Facilities & Vendor Coordination

• Coordinate facility-related activities including workspace setup cubicle moves and office reconfigurations.

• Assist with building cleanups material organization and workplace maintenance activities.

• Manage vendor relationships and coordinate service requests to support a safe efficient and productive workplace.

• Order track and maintain office and facility supply inventory levels.

• Partner with internal stakeholders and external suppliers to ensure high-quality service delivery.

• Identify opportunities for process improvements and contribute innovative solutions that enhance workplace operations.
  

General Administrative & Operational Support

• Provide administrative and operational support to the Facilities team.

• Collaborate across departments to support business objectives and site initiatives.

• Demonstrate flexibility and an assist wherever needed mindset to meet changing business needs.

• Support continuous improvement efforts focused on operational excellence workplace experience and customer satisfaction.

• Perform other duties and special projects as assigned.
  

Required Skills & Experience:

• High school diploma GED or equivalent combination of education and experience.

• Minimum of 2 years of experience in administrative support facilities coordination office operations hospitality workplace services or a related field.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent customer service and interpersonal skills with a customer-centric approach.

• Strong verbal and written communication skills.

• Ability to collaborate effectively with diverse teams suppliers and business partners.

• Demonstrated attention to detail and commitment to accuracy in administrative and financial processes.

• Proficiency with Microsoft Office applications including Outlook Word Excel and Teams.

• Ability to work independently exercise sound judgment and maintain accountability for assigned responsibilities.

• Commitment to fostering an inclusive respectful and welcoming workplace environment.
  

Preferred Skills & Experience:

• Associates degree in related field or equivalent experience.

• Experience supporting facilities workplace services real estate procurement or office management functions.

• Experience creating and managing purchase orders invoices supplier records or other procurement-related processes.

• Experience working with Accounts Payable or financial transaction workflows.

• Knowledge of Oracle ERP or similar enterprise resource planning and financial systems.

• Experience coordinating vendors contractors and workplace service providers.

• Understanding of facility operations workplace standards and office support best practices.

• Demonstrated ability to identify process improvements and implement innovative solutions.

• Experience working within a technology company serving Utilities & Energy customers.

Physical Requirements: No physical requirements information available. This is a safety sensitive role.

Benefits Info:
This position also includes a competitive benefit package including; financial social health and wellbeing programs paid vacation 401k matching employee stock purchase program and more!

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Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences dont perfectly align with every requirement we encourage you to apply the end you may be just who we are looking for!

The successful candidates starting wage will be determined based on permissible non-discriminatory factors such as skills and experience.

Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply please contact a recruiting representative at 1- or email .

Itron is transforming how the world manages energy water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency build resilience and deliver safe reliable and affordable service. With edge intelligence we connect people data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: