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Front Desk Coordinator Ann Arbor, MI

Advisor Talent Solutions

Job Location:

Ann Arbor, MI - USA

Monthly Salary: Not provided by the employer

Posted: 31 July 2026 (21 days ago)

Application Deadline: 18 November 2026

Vacancies: 1 Vacancy

Job Summary

Position: Front Desk Coordinator

Firm: Imber Wealth Advisors

Location: Ann Arbor MI

Overview:

Are you naturally welcoming highly organized and energized by creating calm beautiful well-run environments Do you notice the little things the lobby feel the coffee being stocked the room being client-ready and take pride in making sure everything runs smoothly behind the scenes If you love being the person who sets the tone keeps the office flowing and ensures every client and team member feels cared for from the moment they walk in we want to meet you!

Imber Wealth Advisors located in Ann Arbor MI is looking for a Front Desk Coordinator to be the face and heartbeat of our office. This role is perfect for someone who thrives on hospitality organization and follow-through owning the front office experience and ensuring our space reflects the warmth professionalism and excellence our clients expect. If youre proactive people-focused and love creating seamless in-person experiences keep reading!

What Youll Do

As our Front Desk Coordinator youll set the tone for every in-office interaction and keep the operational details of our workspace running effortlessly. Your days will be organized welcoming and highly impactful. Responsibilities include:

First Impressions & Client Welcome

Serve as the first point of contact for all clients guests and visitors in person and by phone
Create a warm professional and calm front-desk experience
Greet clients by name and ensure they feel welcomed comfortable and cared for
Maintain a client-ready lobby and conference rooms at all times
Support meeting hospitality (refreshments room setup flow)

Office Environment Management

Own the day-to-day organization and appearance of the office
Maintain a welcoming polished lobby throughout the day
Ensure magazines are current relevant and neatly stocked
Coordinate fresh flowers weekly and maintain presentation throughout the week
Keep the client menu updated accurate and aligned with firm standards
Manage incoming and outgoing mail packages and deliveries
Create and manage FedEx/UPS labels shipments and returns
Order and maintain office supplies snacks and materials
Monitor inventory and anticipate office needs before issues arise
Coordinate basic vendor interactions and office-related logistics

Organization Systems & Follow-Through

Maintain clear processes for front office operations
Ensure shared spaces supplies and materials are consistently organized
Track office-related tasks and follow through to completion
Support documentation and simple tracking related to office operations
Proactively notice and address small details that impact the client experience

Team Support & Collaboration

Partner closely with Client Service Marketing and Advisors to support smooth office flow
Provide front-office support during peak times and team absences
Participate in cross-training to support team continuity
Assist with in-office events meetings and special initiatives as needed

What Were Looking For

Were looking for someone who takes pride in being the steady welcoming presence of the office. Youll thrive in this role if youre:

1 years of experience working in a professional office and fast-paced environment
Demonstratesstrongproficiency and confidence working across various platforms and operating systems
Embraces change and can adapt quickly to evolving processes
Possesses exceptional organizational skills efficiently handling multiple requests while prioritizing time-sensitive tasks
Exhibits meticulous attention to detail and a commitment to accuracy
Skilled in building strong trust-based relationships with clients by providing attentive personalized service and guidance
Collaborative team player willing to assist others
Excellent communication; written and verbal
Self-starter who takes initiative and works well independently
Demonstrates strong integrity and a commitment to ethical conduct especially when handling confidential client information and financial matters
Thrive in a time sensitive environment and adaptable to changes without affecting the quality of work

Bonus Points:

Bachelors degree preferred

What Youll Get:

Pay & Perks:

47k - $51k/year bonus potential
Health Insurance - 50% paid by firm
Access to optional ancillary benefits: Dental Vision etc.
PTO and flex time
Friday lunch provided for team-building and connection
Professional development opportunities

Schedule:

In office: Monday Thursday 9am-5pm and Friday 9am-3pm
Occasional evenings and weekends required for client events

Presented by Advisor Talent Solutions

Advisor Talent Solutions part of the AE Management LLC family of companies supports independent advisor businesses with their hiring needs. We are not the employer for this position. If you are selected your employer will be the hiring business. Our team is your main point of contact initially and will guide you through the application process.

Learn more about our approach and services at

Required Experience:

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