Front Desk Administrative Assistant

• Minimum 1 year of experience in a healthcare medical front office medical business office IPA medical group managed care healthcare administration or health insurance environment required.
• Prior front desk administrative assistant office assistant receptionist or executive support experience required.
• Must have strong verbal and written communication skills.
• Must be professional dependable punctual organized and detail-oriented.
• Must be comfortable interacting with staff visitors vendors interview candidates and executive-level guests.
• Must be able to maintain confidentiality when handling sensitive company employee executive legal compliance or healthcare-related information.
• Must be comfortable assisting with a variety of office support duties including phones mail supplies scheduling filing documents and meeting support.
• Proficiency with Microsoft Office email calendars and general office technology required.
• Must be able to lift carry receive and put away supplies weighing up to approximately 2030 lbs.

• Greet and assist occasional visitors vendors deliveries interview candidates and meeting guests.
• Monitor front desk activity and assist with visitor sign-in procedures.
• Answer screen and direct incoming calls as needed.
• Receive sort distribute and deliver mail documents and internal correspondence.
• Order receive organize and put away office and janitorial supplies.
• Monitor office supply inventory and communicate ordering needs.
• Assist the CEO and executive staff with administrative tasks as needed.
• Help schedule meetings maintain calendars and assist with meeting coordination.
• Occasionally sit in on meetings to take notes and prepare meeting summaries or minutes.
• Draft edit and proofread memos internal communications letters and other documents.
• Assist with filing travel arrangements meeting preparation and special projects.
• Follow company policies procedures HIPAA requirements and compliance standards.

Required Experience:

Junior IC