Food & Hospitality Operations Coordinator NF3

Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters.

Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies reports correspondence for accuracy and fom1at. Collects compiles and organizes information and data to meet administrative requirements. Prepare correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence create reports databases spreadsheets graphics slide shows and presentations. Manipulates data to meet presentation and report requirements.

Supports Food & Hospitality Branch as needed by assisting with catering events special events as well as daily activity needs. Actively assists with overseeing daily operations in the absence of the Branch Director. Coordinates materials meetings etc. for construction and refresh projects for the branch.

Enforces and trains employees on proper naval correspondence rules and correct grammar spelling capitalization and punctuation. Receives telephone callers visitors complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans obligating funds liquidating travel claims; maintaining stock of office supplies making arrangements for special events; collecting and reviewing section timecards for supervisors signature preparing and conducting briefs presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests personnel actions training notices performance reviews position descriptions individual development plans. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. This is a white-collar position where occasional lifting up to 20 lbs may be required.

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EVALUATIONS:

Three years experience that demonstrates broad knowledge of administrative practices and principles.

Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.

Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data monitoring and reporting on support budgets assisting in developing financial plans; obligating funds liquidating travel claims; maintaining stock of office supplies.

Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.